Museums and Cultural Arts Commission Meeting
Regular MeetingMonterey, CA · August 22, 2016
Minutes
MINUTES
COLTON HALL MUSEUM AND
CULTURAL ARTS COMMISSION
Monday, August 22, 2016
4:00 PM
CITY COUNCIL CHAMBERS, FEW MEMORIAL HALL OF RECORDS
MONTEREY, CALIFORNIA
Commissioners Present: Sovereign, Dias, Castagna, Evans, Ruhnke Wojtkowski
Commissioners Absent: Wall
Ex-Officio and Staff Community Services Director Kim Bui-Burton, Museums &
Members Present: Cultural Arts and Archives Manager Dennis Copeland,
Recording Secretary Claire Rygg
Ex-Officio Commissioners are non voting members, appointed pursuant to MCC § 2-11.
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
Approval of Minutes
1. Monday, July 25, 2016
On a motion by Commissioner Evans, seconded by Commissioner Wojtkowski and carried by
the following vote, the Colton Hall Museum and Cultural Arts Commission approved the minutes
for July 25, 2016.
AYES: 6 COMMISSIONERS: Sovereign, Dias, Castagna, Evans, Ruhnke, Wojtkowski
NOES: 0 COMMISSIONERS: NONE
ABSENT: 1 COMMISSIONERS: Wall
ABSTAIN: 0 COMMISSIONERS: NONE
RECUSED: 0 COMMISSIONERS: NONE
***End of Consent Agenda***
PUBLIC COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS
2. Receive Museum and Cultural Arts Division Activity Report – July 2016 (Not a project
under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section
15061.)
Museums and Cultural Arts Manager Copeland reviewed the staff report with the Commission
and highlighted the chart showing museums attendance, the project to restore five original
Christmas angels, and the review of the City’s Art from the Monterey Conference Center, and
answered the Commissioners’ questions about the Pacific Biological Laboratories’ user groups
and building capacity.
Colton Hall Museum and Cultural Arts Commission Minutes Monday, August 22, 2016
Community Services Director Bui-Burton announced that in 2015 Governor Brown signed a bill
that allows the California Arts Council (CAC) to designate areas as state cultural districts. There
will be an online survey to obtain community input on what is a cultural district, and in 2017
interested areas may apply for grant to be a cultural district. In the fall, staff will send a link to
the survey to the Commissioners.
A full-scale replica of the San Salvador is scheduled to arrive in Monterey, and public tours will
be offered September 23-25.
PUBLIC APPEARANCE
3. Receive Report on Museums and Cultural Arts Division Programs FY 2015-16 and
Provide Input to Staff (Not a project under CEQA, per Article 20, Section 15378 and
under General Rule Article 5, Section 15061.)
Director Bui-Burton provided an overview of the Museums and Cultural Arts programs, and
Manager Copeland reviewed key details of the report with the Commissioners.
The Commission asked about the vacant Artifacts Specialist position, and Director Bui-Burton
explained that the position was submitted as a budget request for the past two to three years,
but not approved. She is now working with the City Manager and Finance Director to discuss
possible ways to fund the hours.
4. Receive Report on the Proposal to Change the Name of Colton Hall Museum and
Cultural Arts Commission and Provide Direction to Staff (Not a project under CEQA, per
Article 20, Section 15378 and under General Rule Article 5, Section 15061.)
Commission discussed possible changes to the name of the commission. Staff will bring the
name change as an action item for a motion at the September 26, 2016 meeting.
5. Receive a Report from the City Art Subcommittee (Not a project under CEQA, per Article
20, Section 15378 and under General Rule Article 5, Section 15061.)
The City Art Subcommittee met and will prepare a recommendation of the Monterey Conference
Center Art Collection to the Commission at the November or December meeting, then the
recommendation will be presented to the City Council in January or February 2017.
6. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial
Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
Chair Sovereign provided a draft of a mini-engagement program for the Bicentennial of the
Battle of Monterey. The hour-long event includes a reading of the Mayor’s bicentennial
proclamation, a narration of the historic event, and flag-raising scheduled for Saturday,
November 19, 2016 at the Bouchard Monument in the Lower Presidio Historic Park.
COMMISSIONER COMMENTS
Commissioner Ruhnke is excited about the San Salvador ship coming to the area.
Colton Hall Museum Cultural Art
2 Commission Meeting Minutes
Monday, August 22, 2016
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Colton Hall Museum and Cultural Arts Commission Minutes Monday, August 22, 2016
NEXT MEETING
7. Monday, September 26, 2016
ADJOURNMENT
Chair Sovereign adjourned the meeting at 5:19 pm.
Respectfully Submitted, Approved,
Dennis Copeland Mike Sovereign, Chair
Museums, Cultural Arts & Archives Colton Hall Museum & Cultural Arts Commission
Manager
Colton Hall Museum Cultural Art
3 Commission Meeting Minutes
Monday, August 22, 2016
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Agenda
Commissioners
Colton Hall Museum and Mike Sovereign, Chair
Cultural Arts Commission Fatima Dias, Vice Chair
Agenda John Castagna
Robert Evans
Colton Hall Museum Cultural Jennifer Ruhnke
Arts Commission Kathleen Wall
Bill Wojtkowski
Monday, August 22, 2016
City Council Chambers Ex-Officio Commissioners
Few Memorial Hall of Records Robert Reese
Monterey, California 4:00 PM
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Commissioner may request that an item recommended for approval on consent be
heard on the regular agenda for further discussion.
Approval of Minutes
1. Monday, July 25, 2016
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject, which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Commission may do so during Public Comments or by addressing a letter of explanation to:
Community Services Director, 570 Pacific Street, Monterey CA 93940. The appropriate staff
person will contact the sender concerning the details.
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS supply the Commission with written or oral
information that they may wish to discuss or take action by placing the item on a future agenda.
2. Receive Museum and Cultural Arts Division Activity Report – July 2016 (Not a project
under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section
15061.)
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
3. Receive Report on Museums and Cultural Arts Division Programs FY 2015-16 and
Provide Input to Staff (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
4. Receive Report on the Proposal to Change the Name of Colton Hall Museum and Cultural
Arts Commission and Provide Direction to Staff (Not a project under CEQA, per Article 20,
Section 15378 and under General Rule Article 5, Section 15061.)
5. Receive a Report from the City Art Subcommittee (Not a project under CEQA, per Article
20, Section 15378 and under General Rule Article 5, Section 15061.)
6. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial Subcommittee
(Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article
5, Section 15061.)
COMMISSIONER COMMENTS
COMMISSIONERS may ask a question for clarification, make a brief announcement or make a
brief report on his or her activities. In addition, a Commissioner may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a subsequent
meeting concerning any City matter, or direct staff to place a request to agendize a matter of
business on a future agenda. (G.C. 54954.2)
NEXT MEETING
7. Monday, September 26, 2016
ADJOURNMENT
The Colton Hall Museum and Cultural Arts Commission meeting packet may be reviewed by the public at
the Monterey Public Library. Information distributed to the Commission becomes part of the public record.
A copy of written material, pictures, etc., should be provided for this purpose. For more agenda
information, call 646-5648.
CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES:
Voicemail: (831) 646-3799
FAX: (831) 646-3793
Email: suggest@monterey.org
WebPage: http://www.monterey.org
The City of Monterey is committed to including the disabled in all of its services, programs
and activities. In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-
3935. Notification 30 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title
II]. Later requests will be accommodated to the extent feasible. For communication-related
assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS
offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7
days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use
CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Aug 23 Planning Commission Meeting, Council Chamber - 4:00 pm
Aug 23 Council Subcommittee BCC, Monterey - 10:00 AM
Aug 24 Oversight Board Meeting, Council Chamber - 7:00 PM
Aug 24 Council Special Meeting, Council Chamber - 4:00 PM
Aug 24 Library Board Meeting, Library Community Room - 5:00 PM
Colton Hall Museum & Cultural Arts Commission
Monday, August 22, 2016
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Aug 25 Parks and Recreation Commission Meeting, Council Chamber - 5:00 PM
Aug 31 Council Study Session, Council Chamber - 4:00 PM
Sep 1 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Sep 6 Council Regular Meeting, Council Chamber - 4:00 PM
Sep 7 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Sep 8 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Sep 8 MP Regional Water Authority Meeting, TBD - 7:00 PM
Sep 13 Planning Commission Meeting, Council Chamber - 4:00 pm
Sep 15 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Sep 15 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Sep 19 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Sep 20 Council Regular Meeting, Council Chamber - 4:00 PM
Sep 21 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Sep 26 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Sep 27 Planning Commission Meeting, Council Chamber - 4:00 pm
MORE INFORMATION IS AVAILABLE BY CALLING 646-5648
Colton Hall Museum & Cultural Arts Commission
Monday, August 22, 2016
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