Museums and Cultural Arts Commission Meeting

Name: Museums and Cultural Arts Commission Meeting — Monterey, CA
Start: 2016-09-26T16:00:00
End: 2016-09-26T18:00:00
Location: Monterey, CA

Regular Meeting

Monterey, CA · September 26, 2016

Agenda Minutes Packet

Minutes

MINUTES COLTON HALL MUSEUM AND CULTURAL ARTS COMMISSION Monday, September 26, 2016 4:00 PM CITY COUNCIL CHAMBERS, FEW MEMORIAL HALL OF RECORDS MONTEREY, CALIFORNIA Commissioners Present: Sovereign, Dias, Castagna, Evans, Ruhnke, Wall, Wojtkowski Commissioners Absent: Ex-Officio and Staff Community Services Director Kim Bui-Burton, Museums & Members Present: Cultural Arts and Archives Manager Dennis Copeland, Recording Secretary Claire Rygg Ex-Officio Commissioners are non voting members, appointed pursuant to MCC § 2-11. CALL TO ORDER ROLL CALL CONSENT ITEMS Approval of Minutes 1. Monday, August 22, 2016 ACTION: Approved. On a motion by Commissioner Evans, seconded by Commissioner Wojtkowski and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission approved the minutes for August 22, 2016. AYES: 7 COMMISSIONERS: Sovereign, Dias, Castagna, Evans, Ruhnke, Wall, Wojtkowski NOES: 0 COMMISSIONERS: NONE ABSENT: 0 COMMISSIONERS: NONE ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE ***End of Consent Agenda*** PUBLIC COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS 2. Receive Museum and Cultural Arts Division Activity Report – August 2016 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Report received. Museums and Cultural Arts Manager Copeland reviewed the staff report with the Commission and highlighted the division’s projects including relocation of city’s art, working with the volunteers at the museums, and preparation for History Fest. He also reviewed the museums’ attendance figures. Colton Hall Museum and Cultural Arts Commission Minutes Monday, September 26, 2016 Community Services Director Bui-Burton answered Commissioners’ questions about the fence project plan at the dry boat storage yard by the Monterey Beach House. The proposed project is to display selected 4’ x 8’ Cannery Row murals on the fence. As the plan progresses, staff can bring back the fencing plan to the Commission for viewing. PUBLIC APPEARANCE 3. Approve a Recommendation to the City Council to Change the Name of the Colton Hall Museum and Cultural Arts Commission to the Museums and Cultural Arts Commission (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) On a motion by Commissioner Castagna, seconded by Commissioner Evans and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission approved a recommendation to the City Council to Change the name of the Colton Hall Museum and Cultural Arts Commission to the Museums and Cultural Arts Commission. AYES: 7 COMMISSIONERS: Sovereign, Dias, Castagna, Evans, Ruhnke, Wall, Wojtkowski NOES: 0 COMMISSIONERS: NONE ABSENT: 0 COMMISSIONERS: NONE ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE As a follow-up action, Commissioner Sovereign appointed Commissioners Evans, Wojtkowski and himself as a subcommittee to work with staff to recommend changes to the ordinance. The entire ordinance will be brought to the Commission at the October 24 meeting for discussion, recommendation, and approval before forwarding to the Mayor. Director Bui-Burton said the entire Colton Hall Museum and Cultural Arts Commission ordinance may be found online on the City’s website. 4. Accept and Recommend the Approved Design for the Portola Plaza Fountain to the City Council (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) On a motion by Commissioner Wojtkowski, seconded by Commissioner Dias and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission accept and recommend the approved design for the Portola Plaza Fountain to the City Council. AYES: 6 COMMISSIONERS: Dias, Castagna, Evans, Ruhnke, Wall, Wojtkowski NOES: 0 COMMISSIONERS: NONE ABSENT: 0 COMMISSIONERS: NONE ABSTAIN: 1 COMMISSIONERS: Sovereign RECUSED: 0 COMMISSIONERS: NONE 5. Approve Call for Music Schedule for Fiscal Year 2016-2017 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Colton Hall Museum Cultural Art 2 Commission Meeting Minutes Monday, September 26, 2016 2 Colton Hall Museum and Cultural Arts Commission Minutes Monday, September 26, 2016 On a motion by Commissioner Evans, seconded by Commissioner Ruhnke and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission approved the Call for Music schedule for fiscal year 2016-2017. AYES: 7 COMMISSIONERS: Sovereign, Dias, Castagna, Evans, Ruhnke, Wall, Wojtkowski NOES: 0 COMMISSIONERS: NONE ABSENT: 0 COMMISSIONERS: NONE ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE The 2017 performance dates are on Wednesdays: February 8, March 8 and April 12. 6. Receive an Update Report from the City Art Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Report received. The City Art Subcommittee will have their next meeting on October 13. 7. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Chair Sovereign provided to the Commission a revised draft of a program in November 2016 to begin celebrating the 2018 Battle of Monterey. The subcommittee will contact other non-profit organizations and institutions for assistance with the event. Commissioner Sovereign also received a suggestion to contact Roger Thompson, retired theater arts director at Santa Catalina School, or Harriet Lynn [Heritage Theater Artists’ Consortium]. Public comment: Mr. Mike Carbaugh spoke with the docents at the Royal Presidio Chapel and they are excited about participating in the event. COMMISSIONER COMMENTS Commissioner Wojtkowski attended a Monterey History and Art Association (MHAA) meeting and he reported that the joint venture of Dali 17 and the MHAA is doing well. Commissioner Evans thanked the organizers for the San Salvador reception which was on Thursday, September 22. Commissioner Dias thanked Historic Monterey who hosted reception and tour of the San Salvador event. The ship’s captain suggested to her to engage Senator Ben Hueso (who was a volunteer carpenter on the ship), to help with the Battle of Monterey event. Commissioner Wall enjoyed the San Salvador reception as well and complimented Historic Monterey for the event. Commissioner Castagna was a volunteer on the San Salvador, and praised the San Diego Maritime Museum for their San Salvador program. Commissioner Sovereign announced that History Fest is October 15-16 and encouraged the Commissioners to attend. Colton Hall Museum Cultural Art 3 Commission Meeting Minutes Monday, September 26, 2016 3 Colton Hall Museum and Cultural Arts Commission Minutes Monday, September 26, 2016 NEXT MEETING 8. Monday, October 24, 2016 ADJOURNMENT Chair Sovereign adjourned the meeting at 5:11 pm. Respectfully Submitted, Approved, Dennis Copeland Mike Sovereign, Chair Museums, Cultural Arts & Archives Colton Hall Museum & Cultural Arts Commission Manager Colton Hall Museum Cultural Art 4 Commission Meeting Minutes Monday, September 26, 2016 4

Agenda

Commissioners Colton Hall Museum and Mike Sovereign, Chair Cultural Arts Commission Fatima Dias, Vice Chair Agenda John Castagna Robert Evans Colton Hall Museum Cultural Jennifer Ruhnke Arts Commission Kathleen Wall Bill Wojtkowski Monday, September 26, 2016 City Council Chambers Ex-Officio Commissioners Few Memorial Hall of Records Robert Reese Monterey, California 4:00 PM CALL TO ORDER ROLL CALL CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Commissioner may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 1. Monday, August 22, 2016 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject, which is not on the agenda. Any person or group desiring to bring an item to the attention of the Commission may do so during Public Comments or by addressing a letter of explanation to: Community Services Director, 570 Pacific Street, Monterey CA 93940. The appropriate staff person will contact the sender concerning the details. INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS supply the Commission with written or oral information that they may wish to discuss or take action by placing the item on a future agenda. 2. Receive Museum and Cultural Arts Division Activity Report – August 2016 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. 3. Approve a Recommendation to the City Council to Change the Name of the Colton Hall Museum and Cultural Arts Commission to the Museums and Cultural Arts Commission (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) 4. Accept and Recommend the Approved Design for the Portola Plaza Fountain to the City Council (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) 5. Approve Call for Music Schedule for Fiscal Year 2016-2017 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) 6. Receive an Update Report from the City Art Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) 7. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) COMMISSIONER COMMENTS COMMISSIONERS may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a Commissioner may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any City matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) NEXT MEETING 8. Monday, October 24, 2016 ADJOURNMENT The Colton Hall Museum and Cultural Arts Commission meeting packet may be reviewed by the public at the Monterey Public Library. Information distributed to the Commission becomes part of the public record. A copy of written material, pictures, etc., should be provided for this purpose. For more agenda information, call 646-5648. CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES: Voicemail: (831) 646-3799 FAX: (831) 646-3793 Email: suggest@monterey.org WebPage: http://www.monterey.org The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646- 3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. UPCOMING MEETINGS AT CITY HALL Sep 27 Planning Commission Meeting, Council Chamber - 4:00 pm Sep 28 Oversight Board Meeting, Council Chamber - 7:00 PM Sep 28 Library Board Meeting, Library Community Room - 5:00 PM Colton Hall Museum & Cultural Arts Commission Monday, September 26, 2016 2 Sep 29 Zoning Administrator Meeting, Council Chamber - 4:00 pm Oct 1 Parks and Recreation Commission Meeting, Council Chamber - 9:30 AM Oct 3 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM Oct 4 Council Regular Meeting, Council Chamber - 4:00 PM Oct 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Oct 6 Zoning Administrator Meeting, Council Chamber - 4:00 pm Oct 11 Planning Commission Meeting, Council Chamber - 4:00 pm Oct 13 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Oct 13 MP Regional Water Authority Meeting, TBD - 7:00 PM Oct 18 Council Regular Meeting, Council Chamber - 4:00 PM Oct 19 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Oct 20 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Oct 20 Zoning Administrator Meeting, Council Chamber - 4:00 pm Oct 24 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Oct 25 Planning Commission Meeting, Council Chamber - 4:00 pm Oct 26 Oversight Board Meeting, Council Chamber - 7:00 PM Oct 26 Council Study Session, Council Chamber - 4:00 PM MORE INFORMATION IS AVAILABLE BY CALLING 646-5648 Colton Hall Museum & Cultural Arts Commission Monday, September 26, 2016 3

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