Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Project Voting Meeting Thursday, April 28, 2011 7:00 PM COUNCIL CHAMBERS, FEW MEMORIAL HALL OF RECORDS MONTEREY, CALIFORNIA NIP Representatives & Thirteen neighborhoods were represented: Alternates Present: Aguajito Oaks NIP Rep Morgan Aguajito Oaks NIP Alt Foss Alta Mesa NIP Rep Heuer Casanova-Oak Knoll NIP Rep Ruccello Casanova Oak-Knoll NIP Alt Carlsen Casanova Oak-Knoll NIP Alt Brassfield Deer Flats NIP Rep Robinette Del Monte Beach NIP Rep Fields Del Monte Grove-Laguna Grande NIP Rep Alley Fisherman Flats NIP Rep Reed Fisherman Flats NIP Alt Rowley Monterey Vista NIP Rep Jannasch Monterey Vista NIP Alt Simons New Monterey NIP Rep Dwight Oak Grove NIP Rep DiMaggio Old Town NIP Rep Harrison Old Town NIP Alt Finocchi Skyline Forest NIP Rep Duke Villa Del Monte NIP Rep Conte One represented neighborhood was not present: Skyline Ridge Staff Members Present: NIP Staff Coordinator Reeves, Chief of Planning, Engineering, and Environmental Compliance Rerig, Parks & Maintenance Superintendant Stafford, Recording Secretary Allen, Accounting Specialist Rodrigues, Accounting Assistant Connolly, Community Services Director Bui-Burton, Administrative Assistant Dickson, Engineering Technician Mautner CALL TO ORDER The meeting was called to order at 7:01 p.m. APPROVAL OF MINUTES 1. April 7, 2011 Tom Rowley, Fisherman Flats Alternate, asked for a correction to the April 7, 2011 draft minutes regarding his comments for CW-12. Sharon Dwight asked for additional minor corrections. 2. April 13, 2011  Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Sharon Dwight asked for minor corrections to the April 18, 2011 draft minutes. 3. April 18, 2011 Sharon Dwight asked for minor corrections to the April 18, 2011 draft minutes. Mike Brassfield advised that Richard Ruccello did attend the meeting. Sharon Dwight made a motion to approve the April 7, 2011 minutes as amended, April 13, 2011 minutes as amended, and April 18, 2011 minutes as amended. Janine Robinette seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. PUBLIC COMMENTS Mr. Reeves opened Public Comments. Having no requests to speak, Mr. Reeves closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS 4. Verify NIP Participants Have Attended or Viewed the Four NIP Project Review Meetings Mr. Reeves verified that all NIP Committee members present had attended or viewed the broadcast of all the NIP meetings from February 10, 2011 through April 18, 2011. 5. Explanation of Voting Process Mr. Reeves explained the voting process and asked the public to remain seated during each voting round. He said that no one but an approved representative is allowed to add votes to the voting sheets and that only one representative from each neighborhood could participate in a voting round. He explained base allocation and cut-off projects, and advised that only two neighborhoods, Del Monte Grove Laguna Grande and Old Town, had carry over base amounts that must be used this fiscal year. 6. NIP Financial Report Mr. Reeves reported that the gross estimated funding was $2.5 million, less a 10% overhead. The Committee discussed the difference between overhead operating costs and the project development fund. After revising the proposed breakdown of available funding for FY2011/12, Accounting Specialist Sharon Rodrigues reported that with the ending balance of $11,152, minus the base allocation of $170,230, the available funding is $2,047,508* with the Project Development fund and Contingency fund determined by the Committee by a vote. Hansen Reed made a motion to approve $75,000 for the Project Development fund and Olivia Morgan seconded the motion. The motion was approved by a vote of 8- 5-1, with Olivia Morgan, Richard Ruccello, Janine Robinette, Jayme Fields, Hansen Reed, Hans Jannasch, Tom DiMaggio, and Larry Conte approving; Rick Heuer, Merrily Alley, Sharon Dwight, April Harrison, and Dennis Duke opposing; and with Skyline Ridge absent. *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 2  Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Ms. Rodrigues reported that the available funding was now $2,146,680*. NIP INFORMATIONAL REPORTS 7. NIP Spokesperson Reports NIP Spokesperson Rick Heuer reported that the first School District Bond Oversight Committee meeting would be Thursday, May 5 at 6:30 p.m. at the district offices. Mr. Heuer asked if the Council NIP Subcommittee meeting had been scheduled and Mr. Reeves reported that it had not. PUBLIC APPEARANCE 8. Recommendation to City Council to Revise the Scope of Surf Way Chicanes & Realignment Project Jayme Fields asked the Committee to approve recommending a change of scope of the Surf Way Chicanes & Realignment Project to include a study, with whatever funds left after the completion of the study used towards implementation. The Committee discussed the request, concurring that no additional contingency funding other than the already approved 10%, could be requested in the future, that any work that was not completed would be submitted as a new project, and that the project title would be changed to Surf Way Circulation Study. Mr. Reeves opened Public Comments. Seeing no requests to speak, Mr. Reeves closed Public Comments. Rick Heuer made a motion to recommend to Council to revise the scope for the Surf Way Chicanes & Realignment Project to a circulation study, change the title to Del Monte Beach Circulation Study, with whatever funds are left after the study is completed to go towards implementation of the project, but with the stipulation that no additional contingency funding could be requested in the future, and that before implementation, the study would be brought back to the NIP Committee for review to insure public comment and consensus. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. 9. Voting Process for FY 2011/12 NIP Program a Public Comment Mr. Reeves opened Public Comments. Mary Ann Finocchi, Old Town NIP Alternate, spoke in support of OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V and OT-20 Hwy 68/Presidio Gate Study, and stated that DLI confirmed that the EIR for the Hwy 68/Presidio Gate Study would be shared when they could find meeting place large enough to accommodate all the interested parties. Colleen Sullivan, Old Town resident, also spoke in support of OT-18 and OT-20. Lee Whitney, Footprints on the Bay Homeowner’s Association President, spoke in support of GW-04 Glenwood Circle Radar Speed Sign. James Bryant, Old Town business owner, spoke in support of DT-04 Griffin Plaza Security Lighting and CW-30 National Historic Landmark District Design Guidelines. Bonnie Adams, Cannery Row BID, spoke in support of NM-26 Cannery Row *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 3 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Rec Trail Crossings Ph I. Esther Rodriguez, Colton Hall Museum and Cultural Arts Commission Vice-Chair, spoke in support of CW-19 Colton Hall Re-Pointing and NM-29 Sloat Monument Repair/Restoration. Clyde Roberson, Library Board Chair, spoke in support of the Library Board’s priorities, CW-59 Library Drinking Fountain Upgrades, CW- 63 Library Fire Alarm System Replacement, and CW-66 Library Exterior Lighting Upgrades. He stated that he spoke to the submitter of CW-09 Monterey Library Parking Lot Expansion and asked that the Committee postpone this project for further study of the project scope. He said CW-28 City Emergency Power Hookup is the Library Board’s fourth priority. As a property owner in Monterey, Mr. Roberson asked that the Committee not approve NM-08 Oak 500 Widening, MV-10 Via Gayuba Sidewalk, and MV-32 Mar Vista/Via Gayuba Traffic Speed Control because the three projects do not have neighborhood consensus. Tom Rowley, retired veteran and resident, suggested that DLI should contribute some funding towards NM-29 Sloat Monument Repair/Restoration, and that NIP should only pay for half of the cost. Seeing no further requests to speak, Mr. Reeves closed Public Comments. b Neighborhood Representative Comment and Base Allocation Funding Requests (Fully Funded) Rick Heuer said he would apply Alta Mesa’s base allocation towards AM-05 Don Dahvee Greenbelt Fuel Reduction Ph IV, and suggested that the Committee fund some small projects first. Richard Ruccello agreed with Mr. Heuer and clarified that approving small projects would be a way for the neighborhoods to get some projects built this year. He said none of his projects were viable this year, so he would apply all of his base including the carryover amount towards CW-28 City Emergency Power Hookup, and asked the Committee to fund this project, as it is everyone’s responsibility to provide emergency resources for the City. Larry Conte said he would apply Villa Del Monte’s base allocation to fully fund VDM-11 Casa Verde Sidewalk Repair. He said he would apply his base allocations as follows: CW-28 City Emergency Power Hookup $2,750 VDM-03 Del Robles Install Sidewalk $10,000 VDM-05 Encina/Casa Verde Crosswalk Bulb-outs No base, Priority #1 Rick Heuer made a motion to apply $2,500 of Villa Del Monte’s base allocation to fully fund VDM-11 Casa Verde Sidewalk Repair. Merrily Alley seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Merrily Alley said she would apply Del Monte Grove – Laguna Grande’s base allocation to fully fund DMG-01 DMG Neighborhood Entry Sign, and apply the remainder of base to DMG-03 English Two Radar Signs. Rick Heuer made a motion to apply $13,200 of Del Monte Grove – Laguna Grande’s base allocation to fully fund DMG-01 DMG Neighborhood Entry Sign. Dennis Duke seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 4 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Hans Jannasch said the submitter has withdrawn MV-32 Mar Vista/Via Gayuba Traffic Speed Control. He said he is combining three drainage projects, MV-16 Via Chiquita Drainage, MV-20 Via Ventura Drainage, and MV-26 32 Sierra Vista Street/Gutter Maintenance into MV-16 Via Chiquita/Via Ventura/Sierra Vista Drainage for a total cost of $90,704. He said he would apply Monterey Vista’s base as follows: MV-16 Via Chiquita/Via Ventura/Sierra Vista Drainage $10,000, Priority #1 MV-37 Soledad/Mar Vista Connect Storm Drain Pipe No base, Priority #2 MV-43 Monte Vista School Replace Play Equipment Rubber Surface $10,000, Priority #3 MV-15 Linda Vista Drive Erosion Control, which was re-scoped to $75,000 No base, Priority #4 Mr. Jannasch said he would apply Monterey Vista base allocation to fully fund MV-27 Mar Vista/Via Castanada Erosion Control. Rick Heuer made a motion to apply $1,600 of Monterey Vista’s base allocation to fully fund MV-27 Mar Vista/Via Castanada Erosion Control. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Sharon Dwight said she would apply New Monterey’s base allocation as follows: DMB-02 DMB Replace/Upgrade Boardwalks $100 DMG-03 English Two Radar Speed Signs $100 MV-37 Soledad/Mar Vista Connect Storm Drain Pipe $100 NM-02 Dickman/Jessie/Lottie Drainage $300, Priority #1 NM-20 Lighthouse EIR/Prelim Engineering $300, Priority #2 NM-29 Sloat Monument Repair/Restoration $300, Priority #3 NM-22 Scholze Park Frontage Improvements Ph I $200, Priority #4 NM-12 Taylor 600 Walkway/Berm $200, Priority #5 NM-26 Cannery Row Rec Trail Crossings Ph I No base, Priority #6 OT-20 Hwy 68/Presidio Gate Study $100 CW-04 Mark Thomas Sidewalk/Bike Lane $100 CW-18 Bike Rack Installation $100 CW-28 City Emergency Power Hookup $100 CW-33 Del Monte/Pacific Intersection Safety Improvement $100 CW-45 Fire Station #3 Replace Emergency Water Tank $100 Ms. Dwight said she would apply New Monterey’s base allocation to fully fund NM-23, NM-27, NM-33, and NM-34. Rick Heuer made a motion to apply $8,500 of New Monterey’s base allocation to fully fund NM-23 Scholze Park Ctr Security Lighting. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Rick Heuer made a motion to apply $13,200 of New Monterey’s base allocation to fully fund NM-27 New Monterey Trip Hazards. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 5 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Hansen Reed made a motion to apply $5,000 of New Monterey’s base allocation to fully fund NM-33 Cypress Park ADA Access to Tot Lot. Janine Robinette seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Jayme Fields made a motion to apply $12,000 of New Monterey’s base allocation to fully fund NM-34 Hilltop Park Replace Sand in Tot Lots with Wood Fiber. Janine Robinette seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Dennis Duke said he would apply Skyline Forest’s base allocation as follows: SF10 Wyndemere Log Drop Repair $1,000 SF-11 Skyline Forest Greenbelt Fuel Reduction Phase VI $1,000 FF-02 Fisherman Flats Fuel Reduction $1,000 AM-05 Don Dahvee Greenbelt Fuel Reduction Ph IV $1,000 CW-63 Library Fire Alarm System $1,000 OT-20 Hwy 68/Presidio Gate Study $900 Alternate Mike Brassfield took Richard Ruccello’s place representing Casanova Oak Knoll. Olivia Morgan said she would apply all of Aguajito Oaks $770 base allocation towards AM-03 Aguajito Oaks Refurbish Streetlights. Mr. Conte said he would change his allocation and apply $830 of Villa Del Monte’s base to fully fund the project. Ms. Morgan asked for support of AO-04 Littlefield Rd Repair. Rick Heuer made a motion to apply $770 of Aguajito Oaks’ base allocation and $830 of Villa Del Monte’s base allocation to fully fund AO-03 Aguajito Oaks Refurbish Streetlights for $1,600. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. April Harrison said she would apply Old Town base allocation as follows: OT-20 Hwy 68/Presidio Gate Study $13,500, Priority #1 OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V $13,500, Priority #2 CW-45 Fire Station #3 Replace Emergency Water Tank $500 Tom DiMaggio said he would apply Oak Grove’s base allocation as follows: OG-03A 703 Ocean Drainage Improvements $10,000 CW-28 City Emergency Power Hookup $4,500 Janine Robinette said she would apply all of Deer Flats base allocation of $4,050 towards CW-28 City Emergency Power Hookup. Jayme Fields said she would apply Del Monte Beach’s base allocation as follows: DMB-04 Casa Verde Rec Trail Crossing Study $3,000 CW-28 City Emergency Power Hookup $820 CW-18 Bike Rack Installation $100 *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 6 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Hanson Reed said he would fully fund FF-04 Monterey Woods Traffic Mirror with Fisherman Flats’ base allocation and apply additional base allocation as follows: FF-02 Fisherman Flats Fuel Reduction $1,000, Priority #1 CW-28 City Emergency Power Hookup $1,110 Jayme Fields made a motion to apply $1,500 of Fisherman Flats’ base allocation to fully fund FF-04 Monterey Woods Traffic Mirror. Janine Robinette seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Rick Heuer made the following motions for the allocation of base funds for Glenwood and Downtown, since neither area has representation. Rick Heuer made a motion to apply all of Glenwood base allocation of $9,350 to GW-04 Glenwood Cir Radar Speed Sign. Sharon Dwight seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Rick Heuer made a motion to apply all of Downtown base allocation of $1,190 to DT-04 Griffin Plaza Security Lighting. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Representative Richard Ruccello took Alternate Mike Brassfield’s place representing Casanova Oak Knoll. The Committee members added their base allocations to the voting sheets. c Select Projects by Voting Round One Selection 1. AM-05 Don Dahvee Greenbelt Fuel Reduction Ph IV: $25,000, 70 points Base Allocation: Alta Mesa $2,530 Skyline Forest $1,000 2. CW-28 City Emergency Power Hookup: $45,000, 60 points Base Allocation: Casanova Oak Knoll $2,000 Del Monte Beach $820 Deer Flats $4,050 Fisherman Flats $1,110 New Monterey $100 Oak Grove $4,500 Villa Del Monte $2,757 3. FF-02 Fisherman Flats Fuel Reduction: $25,000, 59 points Base Allocation: Fisherman Flats $1,000 Skyline Forest $1,000 4. DMB-04 Casa Verde Rec Trail Crossing Study: $60,000, 54 points Base Allocation: Del Monte Beach $3,000 *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 7 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 5. CW-45 Fire Station #3 Replace Emergency Water Tank: $7,500, 47 points Base Allocation: Casanova Oak Knoll $2,000 New Monterey $100 Old Town $537 6. NM-02 Dickman/Jessie/Lottie Drainage: $147,000, 41 points Base Allocation: New Monterey $300 7. SF-10 Wyndemere Log Drop Repair: $92,000, 41 points Base Allocation: Skyline Forest $1,000 8. OT-20 Hwy 68/Presidio Gate Study: $200,000, 34 points Base Allocation: New Monterey $100 Old Town $13,500 Skyline Forest $900 9. VDM-05 Encina/Casa Verde Crosswalk Bulb-outs: $125,000, 31 points 10. MV-16 Via Chiquita/Via Ventura/Sierra Vista Drainage: $90,700, 29 points Base Allocation: Monterey Vista $10,000 Alternate Mike Brassfield took Richard Ruccello’s place representing Casanova Oak Knoll. Round Two Mr. Reeves opened Public Comments for Round Two. Mary Ann Finocchi, Old Town, thanked the Committee for passing CW-20. Seeing no other requests to speak, Mr. Reeves closed Public Comments. Upon request from Committee members, Mr. Reeves, as project submitter, made the following change to the scope of CW-46 City CMP/ F Rated Storm Drain Pipe Rehabilitation to include only the following six locations: #1 Pebble/Madison Cyn for $23,017.50 #2 Madison Cyn for $36,382.50 #5 Soledad btwn Mar Vista & Wellington for $5,231.25 #6 Soledad btwn Mar Vista & Wellington for $6,682.50 #7 Soledad/Soledad for $1,620.00, and #19 for 69 Alta Mesa Cir for $74,385.00, with the total of the project revised to $147,320. Ms. Rodrigues reported that the balance after Round One is $1,381,784*. Rick Heuer made a motion to allocate $200,000 to the Contingency Fund. Hansen Reed seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Ms. Rodrigues reported that the balance after the contingency fund allocation is $1,181,784*. *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 8 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Round Two Selection 1. OG-03A 703 Ocean Drainage Improvements: $38,200, 67 points Base Allocation: Oak Grove $10,000 2. DMG-03 English Two Radar Speed Signs: $40,000, 59 points Base Allocation: New Monterey $100 Del Monte Grove $6,940 3. CW-63 Library Fire Alarm System Replacement: $70,100, 54 points Base Allocation: Casanova Oak Knoll $3,000 Skyline Forest $1,000 4. CW-46 City CMP/ F Rated Storm Drain Pipe Rehabilitation: $147,320, 50 points 5. NM-20 Lighthouse EIR/Prelim Engineering: $100,000, 47 points Base Allocation: New Monterey $300 6. MV-37 Soledad/Mar Vista Connect Storm Drain Pipe: $250,000, 43 points Base Allocation: New Monterey $100 7. GW-04 Glenwood Cir Radar Speed Sign: $20,000, 38 points Base Allocation: Glenwood $9,350 8. CW-59 Library Drinking Fountain Upgrades: $24,700, 37 points Base Allocation: Casanova Oak Knoll $4,000 9. SF-11 Skyline Forest Greenbelt Fuel Reduction Phase VI: $50,000, 35 points Base Allocation: Skyline Forest $1,000 10. VDM-07 Ferrante Park Irrigation Replacement: $30,000, 34 points Round Three Ms. Rodrigues reported that the remaining balance after Round Two is $447,254*. Mr. Reeves opened Public Comments for Round Three. Colleen Sullivan, Old Town resident, urged the Committee to approve OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V. Seeing no further requests to speak, Mr. Reeves closed Public Comments. Round Three Selection 1. DMB-02 DMB Replace/Upgrade Boardwalks: $20,000, 96 points Base Allocation: New Monterey $100 2. OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V: $45,000, 73 points Base Allocation: Old Town $13,500 3. CW-18 Bike Rack Installation: $25,000, 71 points Base Allocation: Del Monte Beach $100 New Monterey $100 *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 9 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 4. NM-29 Sloat Monument Repair/Restoration: $93,300, 69 points Base Allocation: Casanova Oak Knoll $2,000 New Monterey $300 5. CW-23 El Estero Picnic Area Improvements: $22,000, 60 points Base Allocation: Casanova Oak Knoll $3,000 6. CW-66 Library Exterior Lighting Upgrades: $23,500, 58 points 7. CW-33 Del Monte/Pacific Intersection Safety Improvement: $50,000, 58 points Base Allocation: New Monterey $100 8. CW-73 Monterey Sports Center Recoat Locker Room Floors: $10,000, 52 points Base Allocation: Casanova Oak Knoll $1,170 9. DMG-05 Laguna Grande Park Replace Walkway Adjacent to Parking Lot: $12,000, 42 points 10. DT-04 Griffin Plaza Security Lighting: $17,000, 37 points Base Allocation: Casanova Oak Knoll $1,000 Downtown $1,190 Jayme Fields introduced the idea to have a joint session with Council when Council reviews the NIP project list, to allow all Committee members to participate and convey their strong feelings about going forward with approving and building this year’s selected projects. After Committee discussion, Mr. Reeves verified that he would follow up on the request. Round Four Ms. Rodrigues reported that the remaining balance after Round Three is $152,014*. Sharon Dwight asked that everyone allocate their remaining base allocation rather than bank any this year. Larry Conte said he would apply Villa Del Monte base to VDM-03 Del Robles Install Sidewalk or VDM-10 Ramona/ Neighborhood Sidewalk Repair. Tom DiMaggio said he would apply the remaining Oak Grove base to OG-03B Fourth 1100 Blk Drainage Improvements. Mr. Reeves opened Public Comments for Round Four. Colleen Sullivan spoke in support of CW-24 El Estero Lake Edge Improvements PH V. Mary Ann Finocchi, Old Town resident, thanked the Committee for approving the two Old Town projects and spoke in support of CW-20 Dennis the Menace Walkway/Access Improvements PH II. Seeing no further requests to speak, Mr. Reeves closed Public Comments. Round Four Selection 1. CW-04 Mark Thomas Sidewalk/Bike Lane: $180,000, 79 points Base Allocation: New Monterey $290 *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 10 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 2. VDM-10 Ramona/Neighborhood Sidewalk Repair: $60,000, 68 points Base Allocation: Villa Del Monte $9,170 3. OG-03B Oak Grove Fourth 1100 Block Drainage Improvements: $53,400, 64 points Base Allocation: Oak Grove $10,380 4. CW-44A Dredging Lagunita Mirada: $150,000, 57 points 5. CW-24 El Estero Lake Edge Improvements PH V: $100,000, 49 points 6. CW-41 Munras/Soledad Freeway Entrance Signage $15,000, 42 points 7. CW-20 Dennis the Menace Walkway/Access Improvements PH II $$65,000, 41 points 8. VDM-03 Del Robles Install Sidewalk: $27,300, 39 points 9. MV-43 Monte Vista School Replace Play Equipment Rubber Surface: $29,000, 26 points Base Allocation Monterey Vista $10,000 MPUSD $7,000 10. CW-21 Monterey Bay Park Seat Wall/Irrigation: $15,000, 24 points Hans Jannasch asked to apply the $13,590 remaining Monterey Vista base towards MV-02 Via Buena Vista Sewer Replacement and Sharon Dwight added $210 of New Monterey base to fully fund the project. Rick Heuer made a motion to apply $13,590 of Monterey Vista base allocation and $210 of New Monterey base allocation to fully fund MV-02 Via Buena Vista Sewer Replacement. Mike Brassfield seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. COMMITTEE MEMBER COMMENTS Hansen Reed (Fisherman Flats) thanked staff for their hard work putting everything together for the meeting and said he appreciated the Committee members hard work also. Jayme Fields (Del Monte Beach) said thank you. Janine Robinette (Deer Flats) thanked staff and said she strongly hopes that Council will approve all the recommended projects and not second guess the Committee’s recommendations. She said the process works, and that a lot of volunteer time and energy and a lot of money for staff time was spent on the process this year. She requested that the NIP Committee meet with the Finance Director and the City Manager as soon as possible to determine if there will be funds available for the program to proceed next year. She said to be more efficient and spend the City’s money wisely; she would strongly recommend that the Committee make a decision not to solicit any new projects, if there are not sufficient funds for the program to go forward next year. She *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 11 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 also said it is important to continue to have meetings to get the approved projects currently on hold taken off their hold status and completed. Tom DiMaggio (Oak Grove) said he echoes Janine’s comments and said he hopes the Committee takes steps to do something structurally to achieve a higher efficiency of the process. April Harrison (Old Town) thanked everyone for their hard work. Olivia Morgan (Aguajito Oaks) commended staff for their work. She also commended her colleagues for all that they accomplished despite all the setbacks. She said she hoped the recommended projects go through to completion. Dennis Duke (Skyline Forest) said he agrees with what has been said so far. Sharon Dwight (New Monterey) said it was a very good process, but that the Committee had too many Citywide projects to review, which added to the burden of the tremendous number of projects this year. She said City staff needs to understand that the NIP program is supposed to be for neighborhood improvement, that the purpose of this whole program was to meet needs in neighborhoods that the City never found money to take care of. She said Parks and Rec Commission and Parks staff respect Committee members enough to present ideas to them, and ask if members agree before submitting a project. She said if the Committee is going to look at efficiencies, staff should be asked if they have identified ways the program can be more efficient, that there have already been some things added that made the process easier for the Committee. Hans Jannasch (Monterey Vista) thanked everyone and said because this was his first year, he had a big learning curve, but appreciated working with staff and the Committee, and looks forward to next year. He said that everyone should appreciate that Monterey has such a program, that it is a great opportunity and should be valued, and that the Committee members should do the best they can with it, as they are. Merrily Alley (Del Monte Grove-Laguna Grande) thanked everyone. Larry Conte (Villa Del Monte) said he hopes the City Council get something done with the projects the Committee is recommending. Mike Brassfield (Casanova Oak Knoll) said he thinks maybe the Committee made a mistake in not spending money last year. He said the manual states that it is the Committee’s obligation to meet and go through the process. He said he was pleased to watch everyone go through the sorting process this year. He suggested to staff that it was difficult to consider the expensive City projects when there were so many priorities that individuals had submitted this year. He thanked staff and the Committee, and Mr. Conte for providing pizza. Rick Heuer (Alta Mesa) said he has been doing this for over 25 years and is amazed how smoothly it goes, and that the neighborhoods usually get their top priority projects approved each year. He said there are always ways to improve the process, and that one lesson that should be taken to other departments is how the Parks Department takes *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 12  Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 projects to the individual neighborhoods, working with the rep to create a neighborhood project. He said this approach actually gets more accomplished than proposing one overlarge Citywide project, such as this year’s $500,000 drainage project. He said NIP was not created by taking any money out of the existing budget, that the citizens voted in the charter to create a tax increase specifically to fund the program, to provide a way to fund improvements to the individual neighborhoods that were not being funded by the City’s general budget, and for nothing else. He said using program funds for other things goes against the original vote and intent. NEXT MEETING 10. Special Meeting to be Determined as Necessary Mr. Reeves said that a future meeting should be held to consider the upcoming NIP season including submittal of new projects and to discuss possible revisions to the NIP Policies and Procedures Manual, after the budget has been adopted. ADJOURNMENT The meeting adjourned at 12:22 a.m. Respectfully Submitted, Approved, Kim Allen Tom Reeves Recording Secretary NIP Staff Coordinator *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 13 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Corrections to FY2011/12 NIP Funding Balances Approved at August 25, 2011 NIP Meeting (for NIP Project Voting Meeting April 28, 2011) Gross estimated funding was $2.5 million, less a 10% overhead = $2,250,000. With ending balance of $11,152 added to funding, minus the base allocation of ($170,230), the available funding is $2,090,922. NIP Committee approved Project Development fund minus ($75,000) and Contingency fund minus ($200,000). Total funds for Project Voting (Pot funds) = $1,815,922. Round One Selection 11. AM-05 Don Dahvee Greenbelt Fuel Reduction Ph IV: $25,000, 70 points Base Allocation: Alta Mesa $2,530 Skyline Forest $1,000 12. CW-28 City Emergency Power Hookup: $45,000, 60 points Base Allocation: Casanova Oak Knoll $2,000 Del Monte Beach $820 Deer Flats $4,050 Fisherman Flats $1,110 New Monterey $100 Oak Grove $4,500 Villa Del Monte $2,757 13. FF-02 Fisherman Flats Fuel Reduction: $25,000, 59 points Base Allocation: Fisherman Flats $1,000 Skyline Forest $1,000 14. DMB-04 Casa Verde Rec Trail Crossing Study: $60,000, 54 points Base Allocation: Del Monte Beach $3,000 15. CW-45 Fire Station #3 Replace Emergency Water Tank: $7,500, 47 points Base Allocation: Casanova Oak Knoll $2,000 New Monterey $100 Old Town $537 16. NM-02 Dickman/Jessie/Lottie Drainage: $147,000, 41 points Base Allocation: New Monterey $300 17. SF-10 Wyndemere Log Drop Repair: $92,000, 41 points Base Allocation: Skyline Forest $1,000 18. OT-20 Hwy 68/Presidio Gate Study: $200,000, 34 points Base Allocation: New Monterey $100 Old Town $13,500 Skyline Forest $900 19. VDM-05 Encina/Casa Verde Crosswalk Bulb-outs: $125,000, 31 points 20. MV-16 Via Chiquita/Via Ventura/Sierra Vista Drainage: $90,700, 29 points *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 14 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 Base Allocation: Monterey Vista $10,000 Summary of Round One Selection Total Projects $817,200 minus Base Allocation Funds ($52,304) = $764,896 Balance after Round One Selection = $1,051,026. Round Two Selection 11. OG-03A 703 Ocean Drainage Improvements: $38,200, 67 points Base Allocation: Oak Grove $10,000 12. DMG-03 English Two Radar Speed Signs: $40,000, 59 points Base Allocation: New Monterey $100 Del Monte Grove $6,940 13. CW-63 Library Fire Alarm System Replacement: $70,100, 54 points Base Allocation: Casanova Oak Knoll $3,000 Skyline Forest $1,000 14. CW-46 City CMP/ F Rated Storm Drain Pipe Rehabilitation: $147,320, 50 points 15. NM-20 Lighthouse EIR/Prelim Engineering: $100,000, 47 points Base Allocation: New Monterey $300 16. MV-37 Soledad/Mar Vista Connect Storm Drain Pipe: $250,000, 43 points Base Allocation: New Monterey $100 17. GW-04 Glenwood Cir Radar Speed Sign: $20,000, 38 points Base Allocation: Glenwood $9,350 18. CW-59 Library Drinking Fountain Upgrades: $24,700, 37 points Base Allocation: Casanova Oak Knoll $4,000 19. SF-11 Skyline Forest Greenbelt Fuel Reduction Phase VI: $50,000, 35 points Base Allocation: Skyline Forest $1,000 20. VDM-07 Ferrante Park Irrigation Replacement: $30,000, 34 points Summary of Round Two Selection Total Projects $770,320 minus Base Allocation Funds ($35,790) = $734,530 Balance after Round Two Selection = $316,496. Round Three Selection *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 15 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 11. DMB-02 DMB Replace/Upgrade Boardwalks: $20,000, 96 points Base Allocation: New Monterey $100 12. OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V: $45,000, 73 points Base Allocation: Old Town $13,500 13. CW-18 Bike Rack Installation: $25,000, 71 points Base Allocation: Del Monte Beach $100 New Monterey $100 14. NM-29 Sloat Monument Repair/Restoration: $93,300, 69 points Base Allocation: Casanova Oak Knoll $2,000 New Monterey $300 15. CW-23 El Estero Picnic Area Improvements: $22,000, 60 points Base Allocation: Casanova Oak Knoll $3,000 16. CW-66 Library Exterior Lighting Upgrades: $23,500, 58 points 17. CW-33 Del Monte/Pacific Intersection Safety Improvement: $50,000, 58 points Base Allocation: New Monterey $100 18. CW-73 Monterey Sports Center Recoat Locker Room Floors: $10,000, 52 points Base Allocation: Casanova Oak Knoll $1,170 19. DMG-05 Laguna Grande Park Replace Walkway Adjacent to Parking Lot: $12,000, 42 points 20. DT-04 Griffin Plaza Security Lighting: $17,000, 37 points Base Allocation: Casanova Oak Knoll $1,000 Downtown $1,190 Summary of Round Three Selection Total Projects $317,800 minus Base Allocation Funds of ($22,560) = $295,240. Balance after Round Three Selection $21,256. Round Four Selection 11. CW-04 Mark Thomas Sidewalk/Bike Lane: $180,000, 79 points Base Allocation: New Monterey $290 12. VDM-10 Ramona/Neighborhood Sidewalk Repair: $60,000, 68 points Base Allocation: Villa Del Monte $9,170 13. OG-03B Oak Grove Fourth 1100 Block Drainage Improvements: $53,400, 64 points Base Allocation: Oak Grove $10,380 *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 16 Neighborhood Improvement Program Committee Minutes Thursday, April 28, 2011 14. CW-44A Dredging Lagunita Mirada: $150,000, 57 points 15. CW-24 El Estero Lake Edge Improvements PH V: $100,000, 49 points 16. CW-41 Munras/Soledad Freeway Entrance Signage $15,000, 42 points 17. CW-20 Dennis the Menace Walkway/Access Improvements PH II $$65,000, 41 points 18. VDM-03 Del Robles Install Sidewalk: $27,300, 39 points 19. MV-43 Monte Vista School Replace Play Equipment Rubber Surface: $29,000, 26 points Base Allocation Monterey Vista $10,000 MPUSD $7,000 20. CW-21 Monterey Bay Park Seat Wall/Irrigation: $15,000, 24 points Projects Funded by Base 1. VDM-11 Casa Verde Sidewalk Repair: $2,500 2. DMG-01 DMG Neighborhood Entry Sign: $13,200 3. MV-27 Mar Vista/Via Castanada Erosion Control: $1,600 4. NM-23 Scholze Park Center Security Lighting: $8,500 5. NM-27 New Monterey Sidewalk Repair: $13,200 6. NM-33 Cypress Park ADA Access to Tot Lot: $5,000 7. NM-34 Hilltop Park Replace Sand in Tot Lots with Wood Fiber: $12,000 8. AO-03 Aguajito Oaks Refurbish Streetlights: $1,600 9. FF-04 Monterey Woods Traffic Mirror: $1,500 10. MV-02 Via Buena Vista Sewer Replacement: $13,800 Summary of Projects Funded by Base Base Allocation Funding $170,230 plus Carry Over Base $43,414 = $213,644 Projects funded with Base only ($72,900) Projects funded with partial Base ($110,654) Remaining Base Balance $30,090 (Cut off projects have Base applied of $20,670, if they become active). *See attached list of corrections Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 28, 2011 17