Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Second Follow-up Meeting Monday, April 18, 2011 7:00 PM COUNCIL CHAMBERS, FEW MEMORIAL HALL OF RECORDS MONTEREY, CALIFORNIA CALL TO ORDER The meeting was called to order at 7:01 p.m. ROLL CALL Thirteen neighborhoods were represented: Aguajito Oaks Rep. Olivia Morgan Alt. Abby Foss Alta Mesa Rep. Rick Heuer Casanova Oak Knoll Rep. Richard Ruccello Alt. Mike Brassfield Deer Flats Rep. Janine Robinette Del Monte Beach Rep. Jayme Fields Del Monte Grove-Laguna Grande Rep. Merrily Alley Fisherman’s Flats Rep. Hansen Reed Alt. Tom Rowley Monterey Vista Rep. Hans Jannasch Alt. Arthur Simons New Monterey Rep. Sharon Dwight Oak Grove Rep. Tom DiMaggio Old Town Rep. April Harrison Alt. Mary Ann Finocchi Skyline Forest Rep. Dennis Duke Villa Del Monte Rep. Larry Conte One represented neighborhood was not present: Skyline Ridge Staff Present: Tom Reeves, Brian McMinn, Sharon Rodrigues, Kim Allen APPROVAL OF MINUTES 1. April 7, 2011 Mr. Reeves advised the Committee that approval of the April 7, 2011 draft minutes would be continued to the April 28, 2011 meeting. PUBLIC COMMENTS  Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 Mr. Reeves opened Public Comments. Colleen Sullivan, Old Town resident, said she spoke with the City Forester who told her all tree planting projects would continue to remain on hold because of potential staff layoffs of five of seven employees in July due to the budget deficit. Having no further requests to speak, Mr. Reeves closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS 2. Purpose and Process of Follow-up Meeting Mr. Reeves explained that the purpose of the second follow-up project review meeting was to review and hear public comment on NIP project proposals for Oak Grove through Villa Del Monte neighborhoods and the Citywide projects, and for the representatives to continue to set their neighborhood priorities on the projects. NIP INFORMATIONAL REPORTS 3. NIP Spokesperson Reports NIP Spokesperson Rick Heuer advised the Committee that at their April 19, 2011 meeting, Council would be reviewing the potential use of Hilltop Park Center by the Bay View Academy Charter School. NIP Alternate Spokesperson Sharon Dwight reported that the Parks and Recreation Commission would also be reviewing this item at their next meeting on April 21. PUBLIC APPEARANCE 4. Recommendation to City Council for Additional Funding for El Estero Irrigation Ozonator Project (32N0652) Mr. McMinn advised the Committee that additional funding of $16,188 was needed to complete the El Estero Irrigation Ozonator Project. Sharon Rodriguez reported that there was $98,673 in the 2009 Contingency Fund, $205,347 in the 2010 Contingency Fund, with an ending balance of $4,228.32. Larry Conte made a motion to approve the additional funding of $16,188 from the NIP Contingency fund with Richard Ruccello seconding the motion. The Committee discussed the project and the need for the additional funding. Richard Ruccello stated that this project shortfall was a prime example of how projects that are not completed in a timely manner or are on hold end up costing much more than the original approved funding. Mr. Reeves opened Public Comments. Seeing no requests to speak, Mr. Reeves closed Public Comments. Larry Conte made a motion to recommend to Council to approve additional funding of $16,188 from the NIP Contingency Fund for the El Estero Irrigation Ozonator Project. Richard Ruccello seconded the motion. The motion was approved by all thirteen Representatives, with Skyline Ridge absent. Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 2  Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 5. Recommendation to Council Regarding the NIP Projects Currently on Hold. Rick Heuer asked that this item be moved to the end of the agenda to allow the public to comment on the projects in a timely manner, and the Committee concurred. The Committee reviewed Item # 5, which was moved to the end of the agenda. Richard Ruccello made a motion to request Council to release and build the NIP projects that are currently on hold, but to hold a Council NIP Subcommittee meeting with the City Manager to discuss the item prior to agendizing it on a Council meeting. Janine Robinette seconded the motion. The Committee discussed the request and questioned why the projects are on hold after all the work that went into approving them. Merrily Alley questioned the legality of keeping the projects on hold, and Rick Heuer said that the longer the projects remain on hold, the more expensive each of those projects will be to complete. Janine Robinette said that keeping the projects on hold essentially negates the NIP process and that it is confusing to the Committee and citizens as they are considering new proposed projects. Dennis Duke said that building the NIP projects on hold would act as a stimulus to the economy. Mr. Reeves opened Public Comments. Mike Brassfield, Casanova Oak Knoll Alternate, asked why there is a project to rebuild an existing restroom at Wharf #2, when there is already an approved project to build a new restroom in a nearby location. He said the City needs Council’s assistance to keep the approved neighborhood and citywide projects moving towards completion. Mary Ann Finocchi said she supports the motion. Tom Rowley said that he attended the March 15 Council meeting and that it was clear that Council did not really understand the NIP process and procedures, the need for the projects, and the qualifications of the people speaking about the projects. Colleen Sullivan stated that current proposed projects are reflections of projects on hold from previous years, such as the V-Calm signs in Old Town. Seeing no further requests to speak, Mr. Reeves closed Public Comments. Richard Ruccello made a motion to request Council to release and build the NIP projects that are currently on hold, but to first hold a Council NIP Subcommittee meeting with the all the NIP Spokespersons and the City Manager to discuss the request prior to agendizing it on a Council meeting. Janine Robinette seconded the motion. The motion was approved by twelve Representatives with Aguajito Oaks and Skyline Ridge absent. 6. Follow up to April 13, 2011 NIP Meeting Mr. Reeves and the Committee reviewed the project changes and estimates from the April 13 meeting for Aguajito Oaks through New Monterey neighborhoods along with a few Citywide projects. (Projects listed in italics are those that have been modified or pulled from the active list.) Del Monte Beach Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 3 Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 DMB-04 Casa Verde Rec Trail Crossing – Jayme Fields advised that the estimate was reduced to $60,000 with the scope changed to a study and design with the title changed to read Casa Verde Rec Trail Crossing Study/Design. DMB-05 DMB Traffic Circulation Study – Ms. Fields said that the neighborhood was considering revising the scope of the past approved project, Surf Way Chicanes & Realignment, to include the circulation study and asked to agendize the item on the next NIP agenda. Fisherman’s Flats FF-02 Fisherman's Flats Fuel Reduction – Hansen Reed said that he wanted to revise the estimate but still needed to confirm an appropriate amount with staff. FF-04 Monterey Woods Traffic Mirror – Mr. Reeves advised that the estimate was changed to $1,500. Monterey Vista MV-15 Linda Vista Drive Erosion Control – Mr. Reeves advised that the revised estimate is $54,288. MV-29 Martin Traffic Calming – Mr. Jannasch said he may be getting approval from the submitter to withdraw this project or change the scope of the project to a study, with the title to read Martin Traffic Calming Study. Mr. Reeves said there were two previously approved projects on hold regarding Martin Street traffic calming, one of which is a study. MV-36 Lomita Street/Curb Repair – Mr. Reeves advised that the revised estimate is $19,000. New Monterey NM-21 Lottie 800 Retaining– Mr. Reeves advised the estimate was revised to $22,000 for repairs to the driveway culvert with the title changed to read Lottie 800 Drainage. NM-25 Hawthorne/POM Ped/Bike Access – Sharon Dwight advised the estimate is revised to $60,000 for preliminary design and engineering, which is a necessary step before the project can be built with the title changed to read Hawthorn/POM Ped/Bike Access Design. NM-26 Cannery Row Rec Trail Crossings Ph I – Ms. Dwight questioned the difference between the submitter’s estimate and the City’s estimate. She also said that Cannery Row BID would be contributing $4,500 toward the design for the two crossings. Citywide CW-28 City Emergency Power Hookup – Richard Ruccello advised that he is revising the estimate to $45,000 for three locations to include completing the Sports Center installation, the Library, and one other location to be determined by the Fire Chief at either the Youth Center or the Senior Center. CW-45 Fire Station #3 Replace Emergency Water Tank – Mr. Reeves advised that the estimate was increased to $7,500 to include plumbing more fixtures to the tank and anchoring the tank. Mr. Ruccello asked all the neighborhoods to contribute some of their base fund to this project. CW-46 City CMP/ F Rated Storm Drain Pipe Rehabilitation – The Committee requested staff to identify specific locations of pipe that could be Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 4  Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 rehabilitated for $100,000. Mr. Heuer suggested that staff select locations in some neighborhoods. CW-73 Monterey Sports Center Replace Locker Room Floors – Mr. Reeves said that staff revised the scope to reseal the existing floors rather than replace the tiles at a reduced estimate of $10,000 with the title changed to read Monterey Sports Center Reseal Locker Room Floors. 7. Van Tour Follow-up Meeting to Discuss Specific Projects in Oak Grove – Citywide Neighborhoods and Take Public Input Representatives discussed the projects in Oak Grove through Villa Del Monte, took public comment on their projects, and advised the Committee of their project priorities. Mr. Reeves reviewed and took public comment on the Citywide projects. (Projects listed in italics are those that have been modified or pulled from the active list.) Oak Grove Tom DiMaggio stated that his neighborhood priority was as follows: Priority #1 OG-03 4th&Park/Ocean&7th Install Storm Drains. Mr. DiMaggio asked staff to explore reducing the scope of the project with a revised estimate. Mr. Reeves opened Public Comments. Seeing no requests to speak, Mr. Reeves closed Public Comments. Old Town April Harrison stated that her neighborhood priorities were as follows: Priority #1 OT-20 Hwy 68/Presidio Gate Study Priority #2 OT-18 Van Buren/Franklin Curb Ramp/Curb Cut Ph V Ms. Harrison and staff reported on the following project updates: OT-03B Johnson 800 Blk Stormdrain – Mr. Reeves said the estimate had been revised to $112.000. OT-04 Monroe St 200 Blk Gutter Study – Mr. Reeves said the estimate had been revised to $28,000 for the study to include a survey and plans. OT-05 Franklin Resurfacing Pacific to Presidio – Sharon Dwight said the scope was changed to Presidio to High Street with the title changed to read Franklin Resurfacing Presidio to High Ph I. OT-17 Seeno/Van Buren Install Sidewalk – Ms. Harrison said the property owner had approved the change of scope. Mr. Reeves opened Public Comments. Will Costello, Old Town resident, spoke in favor of OT-20 Hwy 68/Presidio Gate Study, and said that the project has the support of the Presidio personnel and would provide safety for drivers and children going to school. He spoke in favor of OT-18 Van Buren/Franklin Curb Ramp/Curb and said that as gas prices have risen there has been an increase in pedestrian traffic in the neighborhood. Colleen Sullivan, Old Town resident, advised the Committee that 49 signatures had been obtained in support of OT-20 and that the estimate is for a study to do feasibility and design, Caltrans fees, and other contingencies. She said that Old Town neighborhood had been working on completing OT-18 for over six years. Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 5 Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 Mary Ann Finocchi stated her support of OT-18 and OT-20 and confirmed that that the Army, Pacific Grove and Monterey will work with Caltrans on the study. Seeing no further requests to speak, Mr. Reeves closed Public Comments. Skyline Forest Dennis Duke stated that his neighborhood priorities were as follows: Priority #1 SF-10 Wyndemere Log Drop Repair Priority #2 SF-11 Skyline Forest Greenbelt Fuel Reduction Phase VI Priority #3 SF-08 Forest Ridge Sidewalk Repair – Mr. Reeves confirmed that the estimate had been revised to $20,000. Mr. Reeves opened Public Comments. Seeing no requests to speak, Mr. Reeves closed Public Comments. Villa Del Monte Larry Conte stated that his neighborhood priorities were as follows Priority #1 VDM-05 Encina/Casa Verde Crosswalk Bulb-outs Priority #2 VDM-07 Ferrante Park Irrigation Replacement Priority #3 VDM-03 Del Robles Install Sidewalk Priority #4 VDM-09 Ramona Ave Traffic Calming Priority #5 VDM-12 Montecito Ave Traffic Calming, changing the title to read Montecito Radar Speed Sign. Mr. Reeves opened Public Comments. Seeing no requests to speak, Mr. Reeves closed Public Comments. Citywide Mr. Reeves and the Committee discussed the following projects: CW-09 Monterey Library Parking Lot Expansion – Mr. Reeves said the estimated scope of work is to expand the existing parking lot out to the creek. Library Director Kim Bui-Burton verified that she would be taking the item to the Library Board at their next meeting on April 17. CW-40 Canyon Del Rey/Hwy 1 South Add Right Turn Lane – Rick Heuer said the project would have to have the approval of Seaside City Council, and since that had not happened the project could not be funded. CW-44A Dredging Lagunita Mirada – Mr. Reeves confirmed that this project would be the priority over CW-44B Dredging Washerwoman's Pond Mr. Reeves opened Public Comments. Mary Ann Finocchi spoke in support of CW- 20 Dennis the Menace Walkway/ Access Improvements Ph II, saying that the project will benefit all residents, children as well as adults and the handicapped. She also spoke in support of CW-23 El Estero Picnic Area Improvements. Clyde Roberson spoke in support of the three Library Board priority projects, CW-59, CW-63 and CW- 66, saying they were necessary to meet ADA compliance requirements. Tom Rowley said that he believes CW-72 Josselyn Cyn Roadway Improvements and CW-76 Josselyn Cyn/Mark Thomas Intersection Realignment are not high priorities and that it would be a waste of money to approve these projects at this time. Seeing no further requests to speak, Mr. Reeves closed Public Comments. April Harrison asked for clarification regarding the Base Allocation Carryover. The Committee concurred that last year does not count toward the two year deadline for using base allocation carryover funds, since there was no NIP funding in 2010. Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 6  Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 Sharon Dwight stated that this is not the year to bank base allocation. 8. Setting Proposed Project Priorities The Committee set their proposed priorities during project review in Item #7. COMMITTEE MEMBER COMMENTS Rick Heuer (Alta Mesa) had no comment. Richard Ruccello (Casanova Oak Knoll) said he attended a Community Emergency Response Team presentation Saturday regarding the research being done on identifying potential hazards in the bay and that the science is astounding. Larry Conte (Villa Del Monte) had no comment. Merrily Alley (Del Monte Grove-Laguna Grande) had no comment. Hans Jannasch (Monterey Vista) had no comment. Dennis Duke (Skyline Forest) had no comment. Sharon Dwight (New Monterey) reported that the Prescott Sidewalk project has been completed and the New Monterey and Pacific Grove residents are extremely pleased with the result. Tom DiMaggio (Oak Grove) had no comment. Jayme Fields (Del Monte Beach) had no comment. Olivia Morgan (Aguajito Oaks) had no comment. April Harrison (Old Town) had no comment. Janine Robinette (Deer Flats) had no comment. Hansen Reed (Fisherman’s Flats) had no comment. NEXT MEETING 9. Thursday, April 28, 2011 NIP Committee Project Voting Night Meeting, Council Chambers, 7:00 p.m. Mr. Reeves said the next NIP Committee meeting will be the Project Voting Night Meeting on Thursday, April 28, 2011 in the Council Chambers at 7:00 p.m. ADJOURNMENT Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 7 Neighborhood Improvement Program Committee Minutes Monday, April 18, 2011 The meeting adjourned at 9:45 p.m. Respectfully Submitted, Approved, Kim Allen Tom Reeves Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Monday, April 18, 2011 8