Central Vermont Public Safety Authority

Central Vermont Public Safety Authority Central Vermont Chamber of Commerce Building May 5, 2016 Meeting Minutes – Draft Directors present: Alexandra Pastor, Doug Hoyt and, Kim Cheney, at-large directors; Michael Smith and Martin Prevost, representing Barre City; Tom Golonka and Dona Bate (arrived 6:35), representing the City of Montpelier. Directors absent: None Others attending: Bob Sager, Board Treasurer; Dave Rubalcaba (arrived 6:48); Tony Facos; Dave Delcore, Times Argus reporter; Paco Aumand, CVPSA Executive Director; Joe Aldsworth The meeting was opened by Tom at 6:30pm. A motion to approve the agenda, as presented with one addition, was made by Michael, seconded by Martin. Motion passed. A motion to approve the minutes of the April 21st meeting was made by Martin, seconded by Kim. Motion passed. The Board had a discussion regarding the development of the website including: a meeting Alexandra had with website developer Jeffrey Tuper-Giles; the pros and cons of the Board hosting it’s own website and; developing a scope of work for the continued development of the website. Paco announced the receipt of an official document from Homeland Security for the $75,000 grant for dispatching consoles. The board had a brief discussion regarding the cost of installation of the consoles (not covered by the grant). Paco delivered the Executive Director’s report highlighting both the outreach he had done since the last meeting and, a detailed comparison between the Barre and Montpelier dispatching contracts (embedded in the respective cities’ Police Union contracts). Paco update the Board on the financial status of the Authority including: opening an checking account in the Authority’s name; a discussion with Montpelier Treasurer Sandy Gallop regarding Montpelier’s role as the Board’s fiscal agent and; establishing a legitimate “financial identity” so that the Authority would be eligible to receive federal grants. Paco presented a document containing a set of financial policies, largely from model policies provided by the Vermont League of Cities and Towns, for the Board’s review and approval. A motion to adopt the Financial Policies document and to refer it to the Rules Committee for a final review was made by Dona, seconded by Doug. Motion passed. The Board discussed an upcoming contract negotiation that would have direct effect on the Authority. A motion finding that premature general public knowledge of the contract negotiation would clearly place the Authority at a substantial disadvantage should the discussion become public, was made by Dona, seconded by Michael. Motion passed. A motion to go into executive session and, to invite the Executive Director, the Treasurer, Montpelier Police Chief, Tony Facos and, Barre City Deputy Fire Chief, Joe Aldsworth, under the provisions of 1 VSA section 313 for the purpose of discussing contract negotiations was made by Dona, seconded by Michael. Motion passed. The Board went into executive session at 6:55pm. A motion to come out of executive session was made by Dona, seconded by Michael. Motion passed. The Board came out of executive session at 7:26pm. The Board took no further action. Without objection Tom adjourned the meeting at 7:26pm. Respectfully submitted by, Michael Smith CVPSA Secretary The Next regularly scheduled meeting of the Central Vermont Public Safety Authority will be held May 19th, 6:30pm at the Central Vermont Chamber of Commerce Building.