Central Vermont Public Safety Authority

Central Vermont Public Safety Authority Central Vermont Chamber of Commerce Building May 19, 2016 Meeting Minutes – Draft Directors present: Dona Bate and Tom Golonka representing the City of Montpelier; Michael Smith representing Barre City; Doug Hoyt and Alexandra Pastor, at-large directors. Directors absent: Martin Prevost representing Barre City and; Kim Cheney, at-large director. Others attending: Joe Aldsworth and Paco Aumand, CVPSA Executive Director. The meeting was opened by Tom at 6:32pm. The agenda, as presented, with two additions, was approved without objection. A motion to approve the minutes of the May 5th meeting was made by Alexandra, seconded by Dona. Motion passed. Paco reviewed the Executive Director’s report including: signatures on the newly opened CVPSA checking account; announcing an “active 911” demonstration for the June 2nd meeting by Joe Aldsworth and Fred Cummings; the need to keep an grant file due to the likelihood of getting audited and; the need to update and approve the Authority’s financial policies. A motion to amend the Accounting/Auditing/Financial Reporting Policy with language to be determined and reaffirmed at a later meeting was made by Dona, seconded by Doug. Motion passed. A motion to make Alexandra the second check signing signature and remove Tom as signatory was made by Dona, seconded by Doug. Motion passed. The Board had a discussion regarding its summer meeting schedule, deciding on just one meeting a month for June, July and, August. The June meeting will be on June 2nd, the dates for July and August will be determined later. The Board had a brief discussion regarding going into executive session for the purpose of discussing the details of a contract for website development and the details of a contract for purchase and installation of dispatch consoles. A motion to find that the premature general public knowledge of the contract details for the items to be discussed would clearly place the Authority at a substantial disadvantage should the discussion be public was made by Michael, seconded by Alexandra. Motion passed. A motion to go into executive session under the provisions of 1 VSA section 313 to discuss the contract details mentioned and, to invite the Executive Director and Barre City Fire Chief Joe Aldsworth, was made by Dona, seconded by Doug. Motion passed. The Board went into executive session at 7:05 pm. A motion to come out of executive session was made by Dona, seconded by Doug. Motion passed. The Board came out of executive session at 7:50 pm. No further action was taken. Without objection Tom adjourned the meeting at 7:52 pm. Respectfully submitted by, Michael Smith CVPSA Secretary The Next regularly scheduled meeting of the Central Vermont Public Safety Authority will be held June 2nd, 6:30 pm at the Central Vermont Chamber of Commerce Building.