Recreation

Montpelier Recreation Department’s Advisory Board Meeting November 12, 2014 Attending Board Members: Karlynn Koenemann, Andrea Talentino, Ena Backus, Tom Golonka(City Counsel) Absent Board Members: Aubrey Boyles, Buzz Surwillo, Susan Aldrich(School Board) Attending Rec. Department: Arne McMullen, Director Absent Rec. Department: Jenny Bartlett, Program Director, Penny Dowen, Administrative Assistant Called to order 5:20 Public Presentation: Brian Gallagher and Chad Hewitt came from the Mountaineer Baseball team to discuss budgets. The rec. dept. presented them with our budget and what it is costing the Rec. Dept. to provide services for the Mountaineers. We show increases in water and electric bills that are related to use from the Mountaineers when they are in town. The Mountaineers spoke about how much they bring to the City of Montpelier in revenue and provided papers to show how much they have put into the facility that the public also uses. Tom Golonka asked about seeing a current budget and a past budget, Brian said they had a meeting the following week and he would make sure we got the budget after they met. Brian added by saying that sponsorship for the coming year was down and they were already working on a bare bones budget. Brian is concerned about the upcoming “rental fee agreement” with the Rec. Dept. because it is hard to know if they can keep up with the potential increase. The conversation finished up with the Mountaineers stating they will provide us with budget information and we will continue our conversation about the rental fee. Tom stated we need a budget brought forward to the Mountaineers that reflects a closer relation to what is really spent by the Rec. Dept. The question was raised as to whether or not we should have a line item in our budget just for the Mountaineers. Minutes from October 13, 20, 29 2014 were motioned to approve by Andrea and 2nd by Ena. Financial: Arne went over the financial reports with the Board. We went over the Ski & Skate Sale revenue. We had a better year financially this year with the Ski & Skate Sale. Motion to approve by Andrea and 2nd by Ena. Old Business: ADA The Board discussed where we were with our plans to make our building accessible. Arne provided the Board with paperwork about some grants thru the VT Arts Council and USDA Rural Development Vermont. Buzz stated at a previous meeting that he is willing to help with this. The Board members present agreed that we need a full board to discuss the future of this present rec. dept. building and how we want to address it. It is used for a variety of events. New Business: Capital Improvements: Arne made changes to our Capital Improvement plan and the new plan is final and set. This will be presented to the School Board when we present our budget to them. Directors Report: Arne gave us a quick report on the outdoor facilities. He reported that the fields were in good shape and were being prepared for the winter. A pipe that had a leak at the pool has been replaced and the accessible hand rails at the pool have been taken out for the winter. Program Report: Jenny was not present but Arne reported that basketball was ready to start up and that we had teams in every grade level. The Halloween party was a big success this year. We had more than 200 participants. We had 10 volunteers from Norwich University which made it a very nice community event. We have an event coming up on 12/21/14 at the civic center. It will be Skating with Frosty. Volunteers will be needed for this event. Motion was made by Andrea to adjourn the meeting at 7:30 pm and Ena 2nd. The Next Advisory Board Meeting Will Be Held On Wednesday 12/10/14 @5:15