Land Reuse and Preservation Agency

BOARD OF DIRECTORS REGULAR MEETING PACKET Thursday, December 17, 2020 4:00 p.m. By Electronic Means Board of Directors: David Satterfield, Chair Jessica McDonald, Vice-Chair Patrick Kirby, Secretary Laura Rye, Treasurer Brent Bailey Michael Mills Tim Stranko LRaPA BOD Meeting Page 1 of 7 December 17, 2020  BOARD OF DIRECTORS December 17, 2020 4:00 p.m. By Electronic Means City buildings remain partially closed to the public to protect public health during the Board of Directors: COVID-19 pandemic. Personal attendance at this meeting will not be permitted. The David Satterfield, public may participate in the public portion through the following Cisco Webex Chair videoconference access methods: Jessica McDonald, Meeting Link: https://cityofmorgantown.my.webex.com/meet/cityofmorgantown Vice-Chair Meeting Number: 793 734 477 Patrick Kirby, Phone: 408-418-9388 Secretary Access Code: 793 734 477 Laura Rye, Treasurer All members of the public may view the meeting on Channel 15 and by streaming hosted on the City’s website at www.morgantownwv.gov. If you do not wish to speak at the Brent Bailey meeting, please view it by these methods to conserve capacity on the videoconference. Any person who wishes to speak at the meeting may complete the form at: Michael Mills http://morgantownwv.gov/FormCenter/Public-Comment-Sign-Up-Sheet-14/Public- Comment-Morgantown-Land-Reuse-Pre-117 or provide their name and phone number Tim Stranko they will use to participate by texting or calling 304-685-7813. You may sign up to speak at any time until the meeting begins. Additionally, the public may submit written comments for the public comment portion of the meeting by sending an email to the Development Services Department at bmcdonald@morgantownwv.gov. In the email, please use the subject line "Public Comment LRA 12/17/2020" and indicate in the body of the email if you would like your comment to be read aloud during the public comment portion. AGENDA I. Call to Order and Roll Call II. Proof of Notice of Meeting or Waiver of Notice MORGANTOWN III. Reading and Approval of Minutes of Preceding Meetings LAND REUSE • October 22, 2020 Regular Meeting AND PRESERVATION IV. Correspondence AGENCY ONLINE V. Public Comment – Subject to rules established in the Board’s Bylaws VI. Presentations Page 1 of 2 LRaPA BOD Meeting Page 2 of 7 December 17, 2020  BOARD OF DIRECTORS December 17, 2020 4:00 p.m. By Electronic Means A. General 2021 Budget and End of Year Discussion Board of Directors: David Satterfield, VII. Report of Officers and/or Directors Chair Jessica McDonald, VIII. Report of Committees Vice-Chair A. Property Management Committee (standing) – McDonald, Chair Patrick Kirby, B. Green Belt Connections Committee (ad hoc) – Kirby, Chair Secretary C. City and Underutilized Properties Committee (ad hoc) – Stranko, Chair Laura Rye, Treasurer IX. Report of Staff Brent Bailey A. Report of City Manager Michael Mills B. Report of Development Services Director C. Report of City Attorney Tim Stranko X. Unfinished Business – None XI. New Business – None XII. Adjournment MORGANTOWN LAND REUSE AND PRESERVATION AGENCY ONLINE Page 2 of 2 LRaPA BOD Meeting Page 3 of 7 December 17, 2020  MORGANTOWN LAND REUSE AND PRESERVATION AGENCY REGULAR MEETING MINUTES 4:00 p.m. October 22, 2020 By Electronic Means DIRECTORS PRESENT: David Satterfield, Jessica McDonald, Laura Rye, Michael Mills, Brent Bailey, and Patrick Kirby called in. DIRECTORS ABSENT: Tim Stranko STAFF PRESENT: John Whitmore, Interim Director of Development Services, Emily Muzzarelli, Interim City Manager, Ryan Simonton, City Attorney. GUESTS: None I. CALL TO ORDER AND ROLL CALL After calling the roll, Satterfield called the meeting to order. II. PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE Satterfield noted that the meeting was appropriately noticed. III. READING AND APPROVAL OF MINUTES OF PRECEDING MEETING Satterfield asked for a motion to approve the minutes of the September 24, 2020 meeting. Satterfield asked if there were any issues or revisions needed to the minutes. Satterfield noted that Michael Mills had been on the call, but we could not hear him. The minutes will be adjusted to include this information and they are accepted with the amendment. IV. CORRESPONDENCE – None. V. PUBLIC COMMENT – None. VI. PRESENTATIONS – None. VII. REPORT OF OFFICERS AND/OR DIRECTORS – Rye reported the treasurers report. She stated that she just emailed the treasurers report. The beginning balance was $2792.32, no expenses, added income from 9/24-10/16/2020 is $477.25 plus .09 in interest. She stated that the Agency’s ending balance is $3,269.66. Rye discussed a few financial concerns that have come up through the month. She stated that Lori Livengood is handling our accounts for the City and asked Whitmore and Muzzarelli to thank her for this. Rye mentioned that Stranko had requested information on sources of funds for financing for the agency. Rye’s suggestion is that we explore two avenues, one for a coordinated workshop to learn from other agencies as Land Reuse and Preservation Agency Page 1 of 4 Board of Directors Meeting October 22, 2020 Minutes D R A F T LRaPA BOD Meeting Page 4 of 7 December 17, 2020  well as from resource providers about different types of financing. She stated that the other avenue is to begin exploring a lending conversation. Rye also mentioned that Stranko had asked about learning about CRA, so in the treasurers report she briefly described what this is in the email that she sent to the committee. VIII. REPORT OF COMMITTEES A. Property Management Committee (standing) - McDonald, Chair The master plan for the Spruce Street property has been completed. Mills stated the agency is under contract through the city. Mills met with the Interim City Manager and Engineering. Mills stated that the work should be out for bid early November. McDonald stated that the committee hopes for construction to begin in the spring. McDonald also noted the agency has received a proposal from Don Corwin to manage the parking spaces in the lot. She stated he has a lot of rentals and is interested in renting to some of his tenants. She stated this will be revisited at the next committee meeting. Kirby questioned the presentation about Kerns Fort and his understanding is that is now vacant and wondered if we are interested in reaching back out to check the status. Satterfield referred to Whitmore and Muzzarelli for a decision on this. Satterfield stated his impression was that the City Attorney may have already spoken to the owners. Satterfield requested Whitmore investigate the status. B. Greenbelt Connections Committee (ad hoc) – Kirby, Chair Mr. Kirby noted that the Greenbelt Committee met on October 15. Kirby stated they had a very productive call discussing moving forward on Greenbag Road improvement connection between Dorsey Knob and White park. Kirby stated that currently we can not take any actions. He stated the DOH Greenbag Road project is open for comment now and Whitmore will provide a letter with comment. Since this is a web meeting this has not been distributed but mentioned we should not endorse the project but share that we are trying to make that connection. Satterfield asked Muzzarelli to mention that the LRaPA could share some of our opportunities regarding pedestrian access with them. Muzzarelli mentioned that we need to be somewhat limited on what we comment on because all this project does not lie within City limits. Muzzarelli stated that we are focusing on the areas that are within limits, and of the more debated areas is not within City limits. Satterfield stated that he didn’t see any problem with Kirby sharing opinions in the public comment. Bailey deferred to Kirby and Whitmore for comments. Whitmore stated that one thing to keep in mind regarding the overall commenting from the State, he stated they have an online form that is available for individuals. He recommended making comments, the deadline is on October 29. Bailey stated that we should let them know that we are working with the Greenspace Coalition on a broader approach that does extend beyond the City’s boundaries and that we would appreciate their consideration of the Greenspace Coalition’s suggestions because they do connect to Land Reuse and Preservation Agency Page 2 of 4 Board of Directors Meeting October 22, 2020 Minutes D R A F T LRaPA BOD Meeting Page 5 of 7 December 17, 2020  Morgantown’s neighborhoods. Specifically mentioning safe pedestrians crossing for children. Satterfield confirmed that these are good principles and suggested that Baily continue this line of thought through the rest of the project. Satterfield mentioned a face to face meeting may be a good idea with the DOH. Muzzarelli confirmed that there is no problem as a citizen voicing these opinions. Satterfield suggested speaking with the City Attorney about writing a letter, us signing to give a sense of the agency, are we allowed to do that in this restricted mode since we are not meeting in person. Muzzarelli state she will be sending a letter on behalf of the City. She stated that if the committee wanted to route things to her that could potentially be included in her letter, she can refer to the work this committee is completing. Satterfield requested for Bailey and Kirby to continue to work with the City Manager on this process. C. City and Underutilized Properties Committee (ad hoc) – Stranko, Chair Satterfield mentioned this committee had a four-person meeting and to not violate the quorum, he kept back. The committee talked with Whitmore about looking at underutilized properties and ways to get a handle on how to prioritize property acquisition. The committee agreed with the GIS and technical information we have, Whitmore will try to set up three distinct pilot projects, one being a trailhead and the other two will be in neighborhoods. This pilot project will help us decide to how to proceed in the future with projects. Whitmore mentioned the inventory of properties for the government campus is wrapping up, working as Staff anticipated. He stated we should have additional analysis for the lower downtown area and for Brockway and Pennsylvania Avenues. Whitmore stated that with these properties there is unique access to the trail utilizing the connection with the bridge. Rye mentioned the computing priorities, economic development, housing, and recreation conservation. She stated that until we have the data of what is available, and the projects decided upon, we could make decisions on what we could move forward on with the most success. Rye stated that the committee is hesitant to tackle all three projects at once. IX. REPORT OF STAFF A. Report of Interim City Manager Muzzarelli stated she has started developing the LRaPA program. Muzzarelli stated she would like to get a framework put together for this and being able to send to others that may be interested in possible expansion. Muzzarelli has mentioned our office space available to some people and will forward our contact information to them. Muzzarelli also mentioned the recycling at the farmer’s marker using our parking while helping at that event. Whitmore will connect with the recycling manager. Land Reuse and Preservation Agency Page 3 of 4 Board of Directors Meeting October 22, 2020 Minutes D R A F T LRaPA BOD Meeting Page 6 of 7 December 17, 2020  B. Report of Interim Development Services Director Whitmore reported on the Spruce Center basement improvements. He stated there will need to be excavation work around the foundation- basically the sidewalk around the building. Whitmore stated he will work closely with the City while this is going on to help alleviate any future concerns for our space in the building. Whitmore stated that when the City hires a new Finance Director it would be beneficial to meet with them regarding ideas they may have. Whitmore stated he will have a Greenbelt letter draft out by Monday. Whitmore discussed assessing properties in the residential area. The other areas are basically completed. Whitmore discussed the November meeting needing to be changed due to Thanksgiving, the new date will be November 19. Satterfield mentioned that since we are not meeting in person, a designation of authority meeting could be held at the Spruce Street Market and have a five-minute meeting and comply with current safety protocols. C. Report of City Attorney None. X. UNFINISHED BUSINESS – None. XI. NEW BUSINESS – None. XII. ADJOURNMENT Mills moved to adjourn, seconded by Kirby. The meeting was adjourned at approximately 4:47 p.m. MINUTES APPROVED: BOARD SECRETARY: _____________________________ Patrick Kirby, Secretary Land Reuse and Preservation Agency Page 4 of 4 Board of Directors Meeting October 22, 2020 Minutes D R A F T LRaPA BOD Meeting Page 7 of 7 December 17, 2020