Library Board

MORGANTOWN PUBLIC LIBRARY Approved Nov. 21, 2019 Minutes of the Regular Meeting October 28, 2019 Present: Absent: Also Present: Others Present: Sue Carpenter Linda Durfee Sarah Palfrey Rachel Wood (Mml Judy Panagakos Sarah Scharf Investment Services) Meredith Hartery Lynda Lukenbaugh Penny Pugh (Grad student at Clarion University) Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library on October 28, 2019. The meeting convened at 9:06 am, Sue Carpenter, President presiding, Sarah Scharf, secretary. Approval of the Minutes of the September 18, 2019 Regular Meeting  Judy Panagakos moved that the minutes be accepted as presented, and this passed unanimously. PUBLIC FORUM  Lynda Lukenbaugh introduced herself. She is working on getting an MLIS degree at Clarion University and is actively looking for internships. Sarah Palfrey will get in touch with her soon to discuss. CORRESPONDENCE AND COMMUNICATIONS  The library received a thank you note for our participation in the Board of Education Reading Rally. REPORTS OF COMMITTEES/OFFICERS A. President – Sue Carpenter attended the WVLA Fall Conference in Shepherdstown, WV and enjoyed the sessions. B. Treasurer – October 2019 financial statements were presented and discussed. C. Investment Committee – Rachel Wood, a local financial planner, talked to the board about the library’s current financial status.  Long term vs. short term goals and possible upcoming projects were discussed.  Some suggested next steps are to create an investment policy and do a cost analysis for staff pay increase at all branches.  Longer term projects would include continuing to look for possible properties for a new Clinton library building, and creating a brief list of needs and wants if the downtown library were to get a new building. REPORT OF THE LIBRARY DIRECTOR – See Director’s report for more details  Ellen Hathaway and Tammy Richards are making continued progress with Katrina and Innovative in bringing the Louis Bennett Public Library into NoRLN, with a completion goal of December 2019.  Sarah attended a County Commission work session about placing the levy renewal on the ballot. They will approve the May 12, 2020 date at the October 30, 2019 10:00 am meeting. Sarah Palfrey cannot Board Minutes – October 28, 2019 – Page 2 attend, so a library board member will be there with a prepared statement.  Sarah discussed the changes coming up in e-book purchasing and the Macmillan publisher embargo, as well as ALA (#eBooksforall) and the WVDeli response.  Sarah said the Start Up Awards (innovation grants) application is officially available for staff to apply. The deadline for application is December 1, 2019. Winners could be announced at a holiday party, and projects should be finished by June 30, 2020. BRANCH UPDATES - None UNFINISHED BUSINESS  Sick leave reimbursement – Judy Panagakos presented a proposal for changes to the sick leave policy with a January 1, 2020 implementation. Discussion followed, and the following change was agreed upon: for part-time employees, instead of eliminating sick leave, allow them to earn leave at half the rate of full-time employees. Meredith Hartery moved to accept the changed sick leave policy proposal. Motion was seconded. More discussion followed. The motion passed unanimously.  Levy Awareness campaign was discussed, including a potential levy budget. Sarah Palfrey will advise the support group on opening a Levy bank account so they can set up PayPal and more easily accept donations.  Innovation Grant – discussed in Director’s report. NEW BUSINESS  Staff credit cards – Board considers this to be an administrative decision.  Door replacement – No news BOARD COMMENTS – None ADJOURNMENT – The meeting adjourned at 11:47 am. NEXT MEETING – November 21, 2019 at 9:00 am at the Morgantown Public Library.