Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES JUNE 13, 2018 Members present: Charles Maynard, Charlene Rios, Connor Lange, Arin Swinger, Tiffany Quilter Members absent: Warren Tracey Staff present: Spencer Grigg, Susan Schwiesow, and Pam Escure Guests present: Richard Teals, Rich Gregoire 2018 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Quilter, Tiffany C E C X C X Lange, Connor C X C E C X Maynard, E. Charles C X C X C X Rios, Charlene C X C X C X Swinger, Arin C X C X C X Tracey, Warren C X C E C O C=Meeting Cancelled X=Present O=Absent E=Excused R=Resigned Call Meeting to Order The regular meeting was called to order by Chair Rios at 7:02 p.m. Introduction of Guests/Visitors: Richard Teals and Rich Gregoire. Approval of Minutes of Prior Meeting Ms. Quilter moved the draft minutes of April 11, 2018, be approved as submitted. Motion seconded by Ms. Swinger. Motion unanimously approved and passed. Communication/Correspondence: - Richard Teals Re: Tennis Courts Mr. Teals addresses the Parks & Recreation Advisory Board regarding the LRC re-design and the tennis facilities for the City of Moses Lake. Requests the Advisory Board think big regarding the LRC re-design, and on behalf of the tennis community, requesting a possible indoor tennis facility which would enhance the quality of life in Moses Lake. Mr. Gregoire, tennis coach for Moses Lake High School, addresses the Parks & Recreation Advisory Board regarding the tennis program and the impact on what an indoor facility could do for the community and our school tennis program. Mr. Gregoire Indicates that he worked on a feasibility study in 2015-2016 for an indoor tennis facility and found that 3.8% (out of 1,100 people) of the population reported that they played tennis and comparatively 4.9% (out of 1,400 people) reported that they played baseball/softball. Mr. Gregoire further comments that would be beneficial to have a facility that could accommodate tennis all-year around. Discussion held. Mr. Maynard questions if there are indoor tennis courts in the High School? Mr. Gregiore indicates there are none in Grant County. Mr. Maynard questions how many courts would be necessary? Mr. Teals responds, further indicates that pickle ball could also be part of the tennis courts as well. Discussion further held. PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES JUNE 13, 2018 Mr. Grigg indicates that we have some outdoor pickle ball facilities located across from the trailer park near Wanapum Trail. Mr. Grigg indicates that there are also lines drawn at the ice rink to accommodate pickle ball, as well as roller skating. Mr. Teals further addresses the Board regarding pickle ball and tennis. Mr. Lange comments that he grew up in Moses Lake, played tennis for three years and drove to Wenatchee to play tennis once a week. Indicates that Moses Lake did not have tennis facilities adequate to stay competitive. Further comments and indicates he would really like to see indoor courts and it could be a winter indoor activity as well. Discussion further held regarding feasibility and profitability of having indoor tennis courts. Discussion held regarding pickle ball tournaments in Washington State. Discussion held regarding the plans for the courts in the re-designed LRC. Ms. Quilter makes comparison for basketball court verses tennis courts and how many people each court can utilize. Discussion further held. Ms. Quilter states another concern is surfacing of the facility. Discussion held. Mr. Grigg addresses the Advisory Board on the LRC re-design and indicates that the architect came back with a $1.8 million bid to renovate the LRC building. Mr. Grigg indicates that City Council was leaning towards not renovating an old building and will more than likely build a new building for around $2.2 million. Mr. Grigg further indicates the Police Department is wanting the rest of building that Parks & Recreation occupies currently, and that we are going to be moved when the new building is built, and that also we will be losing the TLC as well. Mr. Grigg states that we will possibly be getting one basketball court, Park & Recreation offices, and one classroom in the new building. There is some movement on the footprint of the building, but not much and it could be up to 24 months before we can open the doors to the public. Mr. Grigg believes that we should be realistic on what we will need in the building. We do not want to cramp the Ice Rink or the BMX Track, and indicates that we just had the parking lot re-done at the tune of $160,000. Mr. Grigg feels the limiting factors are square footage and dollars. Mr. Grigg indicates that the plan has not been formalized as of yet, but there is support on looking to scrapping the old building and starting over. Mr. Grigg states that he believes something amazing is going to happen but we have to have realistic expectations on what we can fit in the building. Discussion further held. Mr. Grigg indicates that we are 100% dependent on the school district for gymnasium facilities and they are a critical element for our programs. Discussion further held. Mr. Teals address the McCosh tennis courts and tennis court surfaces and suggests we could put an indoor facility there at the McCosh tennis courts. Discussion further held. Mr. Lange questions the cost difference between bubbling courts verses building an indoor facility. Mr. Gregoire indicates that it is generally half as much or a third as much. Discussion further held. Ms. Swinger questions if there are any tennis associations that would rent the places for tournaments that would help with the costs? Mr. Gregoire responds and indicates that there are none that he is aware of. Mr. Quilter questions of covering the courts would work? Mr. Gregoire responds and indicates that cost is not as much, the feasibility to have more access is there with covered courts. Discussion further held regarding covered facilities. Mr. Maynard suggests tennis enthusiasts in the area help raise money and donate money to help cover the tennis courts or help build an indoor facility. Mr. Maynard further indicates that if you want tennis courts, need to see the money up front. Discussion further held. Discussion held about possible USDA Grants. Mr. Grigg indicates the most that could hope would be around PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES JUNE 13, 2018 $10,000. Discussion further held. Mr. Grigg indicates that the tennis courts are not in good shape and some have been locked. Mr. Grigg indicates that he has contacted a company in Spokane to re-surface the courts and that they can re-surface six (6) courts for about $55,000, everything inside the fence. Hopefully in the Spring of 2019 we will be able to re-surface those courts per the City Council’s approval. Discussion further held regarding the courts, and different color of the new courts. Discussion held regarding the life span of plexi-pave? Mr. Grigg indicates that it needs to be maintained by people that know how to maintain it and that it is maintained at least every 5 years. Discussion further held. Ms. Rios indicates there is a lot of good discussion this evening and to keep moving forward. Discussion held regarding comprehensive plan for the City’s future projects. Program Promotion - Monthly Update Ms. Schwiesow indicates that Day Camp started on June 11th and that we have 27 kids that have signed up for this week, and on any given day we have had 27-35 kids. Indicates that the kids have been doing a lot of crafts, various activities, and have planted plants in the Community Garden. Ms. Schwiesow states that the kids will be attending the Water Park tomorrow and that we have about 17 signed up for the next week and hope that it continues to grow. Ms. Swinger questions if there is a cap on the program. Ms. Schwiesow indicates that there is a cap at 40. Discussion further held. Ms. Schwiesow reports that tennis camp starts next week, drama camp that starts on the 25th and that it is full, the mini sports camp is also full and further indicates that online registration are doing well. Indicates that on June 26th the Sasquatch Festival program will start. Discussion further held. Mr. Lange questions why cannot we sign up for Swim Lesson Session 3? Ms. Schwiesow explains. Discussion held. Ms. Quilter questions how the Prescription for Play is going? Mr. Grigg indicates that an average program is between 30-40 prescriptions for play, that it is going well, and that it is really picking up speed. Discussion further held. Ms. Quilter questions regarding the Hershey Track Program and questions if could that program could be brought back? Ms. Schwiesow indicates to come into Parks & Rec. and talk to us about it. Discussion further held. Plat Reviews/Dedication, or Fee in Lieu of Land - Monthly Update Sun Terrace 6 Major Plat – Final Plat Mr. Grigg addresses the plat review. Apologizes for the size of the drawing. Indicates that it is an AHO project, it is just the final plat. Discussion held. Mr. Grigg indicates the Fee in Lieu will be changing. Discussion held regarding when the changes will take place. Director’s Report Larson Recreation Center Redesign – Update PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES JUNE 13, 2018 (Addressed earlier in the meeting) Surf n’ Slide Water Park - Update Mr. Grigg reports that the Water Park is open, things are going well, and maintenance has done a great job and that we are also getting a handle on the paint issues with the pool. Mr. Maynard questions about wind screens on the fences. Mr. Grigg indicates that he has not really thought about the wind screens. Discussion further held. Mr. Grigg comments regarding our pin pads and cash drawers in the aquatic center. Discussion further held. Larson Playfield Lighting Renovation- Update Mr. Grigg indicates City Engineer placed an order this week for half-million dollars of materials for this project. This is coming from the RCO Grant. Tom Dent and Judy Warnick were able to grant $150,000 for this project. Will have about 650,000 for the project. Discussion further held. Mr. Grigg reports that Joint Use Agreement with the School District was signed today and we are now legal to do business with the School District. Discussion further held. Mr. Grigg indicates that the youth position has been open up to an adult position and that this is Tiffany’s last meeting. Mr. Grigg indicates that PR Commission is now officially the Parks & Recreation Board. Discussion further held. Commission Questions/Comments Mr. Maynard questions about the lighting and if the lighting will light the whole area or light just want you want to light? Mr. Grigg indicates yes, it is a much more focused lighting, less power consumption, more efficient than what we have. Discussion further held. Adjournment Mr. Lange moved to adjourn, seconded by Ms. Quilter. Meeting adjourned at 8:31 p.m.