Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS AND RECREATION COMMISSION MINUTES April 11, 2018 Members present: Charles Maynard, Charlene Rios, Tiffany Quilter, and Arin Swinger Members absent: Warren Tracey, Connor Lange Staff present: Spencer Grigg, Susan Schwiesow, and Pam Escure Guests present: Ryan Escure, Brenan, and Zane Swinger 2018 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Quilter, Tiffany C E C X C Lange, Connor C X C E C Maynard, E. Charles C X C X C Rios, Charlene C X C X C Swinger, Arin C X C X C Tracey, Warren C X C E C C=Meeting Cancelled X=Present O=Absent E=Excused R=Resigned Call Meeting to Order The regular meeting was called to order by Chair Rios at 7:02 p.m. Introduction of Guests/Visitors : - Ryan Escure, Brenan, and Zane Swinger Approval of Minutes of Prior Meeting Ms. Swinger moved the draft minutes of February 14, 2018, be approved as submitted. Motion seconded by Mr. Maynard. Motion unanimously approved and passed. Communication/Correspondence None. Program Promotion - Monthly Update Ms. Schwiesow reports that pre-season sale for Water Park passes will end on April 15th and that registration for the T-Ball program ends on April 18th. Ms. Schwiesow indicates that there will be a baseball tournament and boat race practices this weekend as well. Ms. Schwiesow reports that the Museum has an upcoming speaker presentation on the 12th of April and further reports that our on-line registration is doing well. Discussion further held regarding office flow and that we still have quite a few people coming to the counter as we have our seasonal workers coming in. Ms. Swinger questions regarding the Explorer’s Day Camp program. Discussion further held. Discussion held regarding roller skating and pickle ball programs that will be occurring this spring/summer. Ms. Swinger questions if there could be a possible roller-hockey league. Mr. Grigg responds. Discussion further held. Plat Reviews/Dedication, or Fee in Lieu of Land - Monthly Update Parkview PUD – Final Plat Mr. Grigg reports on the Parkview Major Plat. Indicates that it is being amended, however, it does not change the Fee in Lieu. Indicates that there is a minor alteration in the overall development and it is just being circulated through all the channels, which includes the Park Commission. PARKS AND RECREATION COMMISSION MINUTES April 11, 2018 Director’s Report Ice Rink - Update: Mr. Grigg discusses the 2017-2018 financial recap report for the Ice Rink and indicates that the hockey rentals really accounted for a sizable amount of income for the Ice Rink. Ms. Quilter questions if there were any unexpected expenses that happened this year? Mr. Grigg indicates that it was pretty much the same ballpark as last year. Mr. Grigg states overall was happy with the outcome and that the Ice Rink has come a long way over the years. Mr. Grigg comments about the wind screen that was invested in for this last season. Discussion further held. Mr. Maynard questions regarding the cost of power. Discussion further held, regarding the cost of lighting, the cost of the chiller that keeps the ice cold, the cost of possibly replacing the lighting and having the PUD come out and give an estimate on upgrading the lighting for the Ice Rink. Larson Recreation Center Redesign – Update with Conceptual Schematic: Mr. Grigg presents Option 3 of the LRC re-development plan and explains the proposed design to the Commission. Mr. Grigg indicates the plan is to remove the batting cages, redevelop the ground floor to a high school gymnasium. Mr. Grigg further points out that the locker rooms are inside the building and hockey would be able to access those locker rooms in the winter. There will be no showers however, but there will be sizable changing space and use of a smaller locker room which makes a potential of four changing spaces. Mr. Grigg further indicates that the plan is leave the concessions alone and will have restrooms available during the hockey season. Mr. Grigg further comments that the room upstairs will be made into classrooms and states that we are still in the design phase and the cost phase is down the road. Mr. Grigg addresses the issue of the column that is in the middle of the court, that the architects have evaluated the column and they feel that the column can be removed and steel plating can be added to the truss and be supportive. Discussion further held regarding the proposed changes with the LRC. Mr. Grigg indicates that an ingress and egress will be done for upstairs and that the bathrooms will be ADA compliant. Discussion further held. Mr. Grigg indicates that we want a multi-use building, a building utilized year-around, and indicates that the building will be staffed as well Mr. Maynard questions Mr. Grigg if he has contacted the Transit Authority about using their space for meetings? Mr. Grigg responds that he has not and states that we have quite a bit of meeting space. Discussion further held. Mr. Grigg indicates that the design for the LRC is for all age groups. Discussion further held regarding game slabs in the parks. Mr. Maynard questions if security cameras would be better than having additional employees. Discussion further held. Surf n’ Slide Water Park Update Mr. Grigg indicates we are gearing up on the pool and that we are still dealing with some paint issues. Mr. Grigg further states that the controller on the backwash system is being replaced, as well as the grates. Mr. Grigg reports that the sand has to be replaced about every 10 years and the cost to replace the sand is going about $40,000.00, which will be something to consider for next year. Discussion was held regarding temporary employees and the part time sick leave policy. PARKS AND RECREATION COMMISSION MINUTES April 11, 2018 McCosh Tennis Courts – Update: Mr. Grigg reports that (2) courts have failed. The courts have far exceeded their life span and they have been locked up. The cost to resurface the tennis courts would be about $50,000.00, and that will have to be addressed during the next budget. Joint Use Agreement with Job Corps. Mr. Grigg comments that Job Corps is excited to work with the City again. The City Manager suggested that a Veterans Memorial be constructed and memorialize those who have lost their lives and were from Moses Lake. Discussion held on other possible projects with the Job Corp. Commission Questions/Comments Mr. Maynard questions how often the grass is cut in the Parks? Mr. Grigg indicates that it depends on the weather. Mr. Maynard comments regarding bee species, preserving the bees, and only cutting the grass every two weeks. Mr. Maynard states that would be more cost effective not having to cut the grass as often. Discussion held regarding native flowers, not having flowers in the City, and the challenges with the irrigation system. Ms. Swinger questions who takes care of the flowers downtown? Mr. Grigg responds that the MLBA did at first and now the students and some business owners take care of them. Discussion further held regarding Master Gardeners and the irrigation lines being blown out at the library. Ms. Rios questions if we can get the Agenda and Minutes by email instead of regular mail. Discussion further held. Mr. Grigg indicates that we can get notifications done by email and that Pam does not have to call all members. Mr. Grigg indicates he will check and see. No motion necessary. Ms. Quilter indicates she is moving. She will be in Moses Lake but not in the city limits. She indicates that next month will be her last month and she will be moving in June and that she has some one in mind. Mr. Grigg indicates that hopefully we can get the youth position moved to an adult position so there will be two positions open. Discussion further held. Mr. Grigg states that Dean Hankins will be the new City Council Member. Discussion further held. Adjournment Mr. Maynard moved to adjourn, seconded by Ms. Quilter. Meeting adjourned at 7:58 p.m.