Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS, RECREATION & CULTURAL SERVICES October 9, 2024 ADVISORY BOARD MEETING MINUTES Members Present Charlene Rios, Chuck Perry, Troy White, Brad Harshman, Rebecca Johnson, and Jennifer McCarthy Members Absent Isaac Valdez Staff Present Doug Coutts, Dollie Boyd, Carrie Hoiness, and Stefanie Dunn 2024 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Charlene Rios X C X X E X X X X X Brad Harshman X C X X X X X X X X Chuck Perry X C X X X X X X X X Isaac Valdez X C X X X X E X E A Rebecca Johnson X C X E A E A A X X Troy White X C X A X E X X X X Jennifer McCarthy Appointed August 2024 X X C = Meeting Cancelled X = Present A = Absent E = Excused R = Resigned Call to Order The regular meeting was called to order by Ms. Rios at 6:14 p.m. Approval of Minutes Ms. McCarthy moved to approve the minutes dated September 11, 2024. Motion seconded by Mr. Harshman. Motion unanimously approved and passed. Correspondence/Communication/Committee Reports 1. Creative District – Ms. Boyd shared that LTAC applications were submitted for events in 2025 and have been recommended for review/approval by City Council. She shared that coordination ideas are being considered for the concert series to effectively utilize resources. 2. Arts Committee – Ms. Boyd shared that sculpture project is underway on the work plan and will be executed by Parks Maintenance as outlined this fall/winter. 3. Code Development & Design Standards Committee – Mr. Coutts shared that the new code has been reviewed and approved by City Council. He further clarified that design standards will be reviewed as new projects come in according to the newly adopted code. Mr. Coutts fielded board questions and provided clarification pertaining to the new code. Museum Update Ms. Boyd shared a few updates at the museum, including the most recent gallery show and details about the final show of 2024, which is scheduled to open November 15, 2024. She also shared a summary on upcoming seasonal programming at the museum and opening the holiday shopping early at the museum store. Ms. Boyd advised that museum is applying for Federal Grant to fund better collection storage housing. Recreation Update Ms. Hoiness shared a video compilation showcasing summer recreation programs and flyer for trails, 1 PARKS, RECREATION & CULTURAL SERVICES October 9, 2024 ADVISORY BOARD MEETING MINUTES which she encouraged the Board to review and email her with any suggestions, corrections, etc. She also provided a brief update on this season’s programs, which are showcased in the new recreation guide. Parks Update Mr. Coutts shared brief update on maintenance items including xeriscaping along Valley Road. He advised that crews will begin winterizing facilities, pulling docks from lake, and irrigation updates at Japanese Gardens, Neppel Park, and Marina Park. Director’s Report 1. Dano Park Futsal Courts Project – Mr. Coutts shared that the asphalt pour is complete and the ready for final futsal court installation in the Spring. 2. Ice Arena Chiller Project – Mr. Coutts advised that the ice rink chiller install will be done in the next week or so. 3. Ice Arena Sound System Project – Mr. Coutts shared that staff are fielding quotes for installation of wiring for the sound system. 4. Moses Lake Fountain Agreement – Mr. Coutts shared that City Council approved the agreement with Moses Lake Irrigation District (MLIRD). City of Moses Lake will acquire ownership of the fountain and work with MLIRD for power. 5. Moses Lake School District (MLSD) Joint Use Agreement Addendum – Mr. Coutts shared that the school district will honor the interlocal agreement with some minor changes. He advised that the next step is to follow-up with the MLSD Superintendent to finalize the agreement. Adjournment Mr. White moved to adjourn the meeting. Motion seconded by Ms. McCarthy. Motion unanimously approved. The meeting was adjourned at 7 p.m. Minutes approved by Parks, Recreation & Cultural Services Advisory Board on 13th of November 2024. By: Stefanie Dunn, Business Manager Moses Lake Parks, Recreation & Cultural Services 2