Bids & Purchases Committee

TOWN OF MOUNT PLEASANT, SOUTH CAROLINA BIDS AND PURCHASES COMMITTEE Monday, November 6, 2017 Municipal Complex, Committee Meeting Room, 3rd Floor 100 Ann Edwards Lane Mount Pleasant, SC 29464 MINUTES Members Present: Gary Santos, Chairman; Elton Carrier and Jim Owens Staff Present: Eric DeMoura, Town Administrator; Marcy Cotov, Chief Financial Officer; Rick Griles, Procurement Officer Mr. Santos called the meeting to order at 9:30 a.m. 1. Approval of Minutes from the October 2, 2017 meeting Mr. Carrier moved for approval; seconded by Mr. Owens. All present voted in favor. 2. Public Comments [None] 3. Award of contract for the Wando Park Boulevard Sidewalk Extension Mr. Griles stated that the Town received six responses, with the lowest responsive and responsible bid received from Wildwood Contractors, Inc., in the amount of $164,710.00. He stated that the Town has done business with this firm previously and staff recommends award to Wildwood Contractors, Inc., in the amount of $164,710.00 Mr. Santos asked where Wando Park Boulevard is located. Mr. Griles stated that it is off Long Point Road going towards the Port. He said that the sidewalk will be on one side of Wando Park Boulevard.  Bids & Purchases Committee November 6, 2017 Page 2 of 6 Mr. Santos asked which side. Mr. DeMoura stated that it reaches all the way down to the residential portion. He stated that when you turn onto Wando Park Boulevard going back towards the apartments, the sidewalk will be on the left side. Mr. Carrier stated that there is another bid for $321,528.48 and asked why that amount was so high. Mr. Griles stated that they did review the bid with Wildwood Contractors, due to their bid being lower than average. He said they found them to have everything covered and feel comfortable with their bid. He said that regarding the very high bid, he speculates that they did not want the job. Mr. Owens asked if there is a timeline on the work. Mr. Griles stated that it will be approximately 120 days and this will include ADA accessible sidewalk ramps in both sections where they do not exist at this time. Mr. Owens made a motion to accept staff’s recommendations for contracting with Wildwood Contractors, Inc., in the amount of $164,710 to complete the Wando Park Boulevard sidewalks; seconded by Mr. Carrier. All present voted in favor. 4. Award of contract for the Carolina Park Sports Complex Phase II Mr. Griles said staff received seven responses. He said that this is for the restroom/concession area which will be in the middle of the fields to be constructed in the future. He said this phase will include the open lawn and electrical, as well as some infrastructure and parking. He stated that this is for Phase II of the ongoing improvements at Carolina Park. He said of the seven responses, TQ Constructors, Inc., was the lowest responsive and responsible bidder and staff recommends awarding the contract to them in the amount of $1,778,000.  Bids & Purchases Committee November 6, 2017 Page 3 of 6 Mr. Santos stated that this is desperately needed, especially the bathrooms. He asked who would be operating the concession stands. Steve Gergick, Recreation Director, stated that they will be operated by different vendors for regular events. He said that the concession stands will also be available for tournaments. He stated that they have several vendors the Recreation Department utilizes throughout the recreation areas in the Town. Mr. Santos asked if the Booster Clubs will have an opportunity to raise funds for their clubs. Mr. Gergick said not at this time. He stated that different facilities are contracted out to different vendors and they have first right to sell concessions at events that go on at that facility. Mr. Santos asked if they will be allowed to cook at these facilities. Mr. Gergick responded in the negative. Mr. Owens asked if there is a timeline on this project.  Bids & Purchases Committee November 6, 2017 Page 4 of 6 Mr. Griles stated that he anticipates the project will begin after the holidays and the construction time will be approximately 300 days. Mr. Owens asked if there is still some coordination that needs to take place with Mount Pleasant Waterworks. Mr. Griles said that the waterline to the site has been completed, and this portion of the phase will include completing that route. He said that this will complete the connection to the restrooms. Mr. Carrier made a motion to approve the Carolina Sports Complex Phase II for $1,778,000.00 to TQ Constructors, Inc.; seconded by Mr. Owens. All present voted in favor. 5. Award of contract for the installation of the Cambridge Drainage system at Carolina Park and the Jones Center Mr. Griles stated that the Town received one response and found them to be both responsive and responsible. He said that this company has done the drainage systems for the Town previously, and did a great job. He said that staff recommends awarding the contract to Carolina Green Corporation in the amount of $432,415.00. Mr. Santos asked how this system has been working. Mr. Gergick stated that the Recreation Department is very pleased with the fields at Cheryll Woods-Flowers and Park West fields. He said at the Jones Center, they have completed fields #1 and #4 and they will now complete fields #2 and #3 and will do all four fields out at Carolina Park. He said they are very excited about the capability this will provide to get back on the fields after a storm. Mr. Santos stated that he saw the fields at the Jones Center and asked if the ground will be level. Mr. Gergick stated that previously sod was not being place in those areas and now they are filling in the areas where the drainage goes with sod to smooth it out. Mr. Carrier asked if this company is out of Spartanburg.  Bids & Purchases Committee November 6, 2017 Page 5 of 6 Mr. Griles stated that they are out of North Carolina. Mr. Carrier asked about laser grading. Mr. Griles stated that there is typically a small hump in the outfield and infield and it will laser grade those areas to keep the areas smooth. Mr. Gergick stated that on the softball field, a “lip” typically builds up between the infield and outfield which will even out the entire infield, which will allow the water to flow as it should. Mr. Santos stated that he hopes to one day have turf fields in order to eliminate the need for all this work. Mr. Owens made a motion to accept staff’s recommendations for awarding Carolina Green Corporation in the amount of $432,415.00 to install the sports field drainage system; seconded by Mr. Carrier. All present voted in favor. 6. Award of contract for stormwater repair and rehabilitation in the Belle Hall subdivision Mr. Griles stated that this project is using the Town’s on-call contract for cured in place pipe repairs.  Bids & Purchases Committee November 6, 2017 Page 6 of 6 He said in the illustration shown, the light red areas show the sections where the improvements throughout Belle Hall are necessary. He said staff recommends awarding the bid to the Town’s on-call contractor, Southeast Pipe Survey, Inc., in the amount of $384,430.45. Mr. Owens asked if there is linear footage on the pipe repairs available. Mr. Griles stated that there are a number of sites where the repairs need to be made; however, he does not have a total linear footage of the project. Mr. Carrier made a motion to approve Southeast Pipe Survey, Inc., in the amount of $384,430.45 for Phase 3 Rehabilitation of the pipes in Belle Hall Plantation; seconded by Mr. Owens. All present voted in favor. 7. Adjourn There being no further business, meeting adjourned at 9:44 a.m. Respectfully submitted, Barbara Ashe November 6, 2017