Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · April 30, 2018
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane
Mount Pleasant, SC 29464
MINUTES
Members Present: Jim Owens, Chairman; Kathy Landing and Gary
Santos
Staff Present: Eric DeMoura, Town Administrator; Marcy Cotov,
Chief Financial Officer; Rick Griles, Procurement
Officer
Mr. Owens called the meeting to order at 9:00 a.m.
1. Approval of Minutes from the April 2, 2018 meeting
Mr. Santos moved for approval; seconded by Ms. Landing. All present
voted in favor.
2. Public Comments
[None]
3. Award of contract for the construction of Snee Farm Drainage
Improvements
Mr. Griles stated that this is for the construction of the Snee Farm
Drainage Improvements. He said staff received six responses and the low
response was from Gulf Stream Construction Company, Inc. He stated
that this is a large stormwater improvement project that includes
replacing and upgrading the stormwater pipes, installing new stormwater
pipes, rehabilitating existing pipes, channel maintenance and repair, and
Bids & Purchases Committee
April 30, 2018
Page 2 of 4
construction best management practices for the water quality. He said a
portion of the improvement will also include asphalt paving, pavement
removal, curb and gutter construction, sidewalk placement, erosion
control and pavement markings. He said that this is approximately four
miles of pipe that is either being replaced or installed and will take
approximately two years to complete. He said this project is funded
through the State Revolving Fund (SFR), which will be heard by Finance
Committee for consideration at the May 1, 2018 meeting. He said staff
reviewed the responses and found Gulf Stream Construction Company,
Inc.’s bid to be responsive and responsible and recommends award in the
amount of $7,987,152.76.
Mr. Santos stated that there is a significant difference between the
highest and lowest bid, which is approximately $5 million dollars. He said
the next lowest bid appears to still be significantly higher. He asked if
there was a reason for such a large difference.
Mr. Griles stated that staff did clarify with Gulf Stream who felt their bid
was satisfactory. He said they are also a local company versus the other
companies.
Mr. Santos asked if Gulf Stream was a part of the Town’s local vendor
partnership program and if they are located in the Town of Mount
Pleasant.
Mr. Griles stated that they were not part of the local vendor partnership
program, as their offices are located in Charleston.
Mr. Owens asked how much pipe will be used for this project.
Mr. Griles stated that it is four miles of either new installation or
rehabilitation of pipe. He said this also includes one mile of channel
maintenance and six locations where they will be retrofitting for water
quality.
Mr. Santos made a motion to approve staff’s recommendation for Gulf
Stream Construction Company, Inc., in the amount of $7,987,152.76 to
construct the Snee Farm Drainage Improvements as described by staff;
seconded by Ms. Landing. All present voted in favor.
Bids & Purchases Committee
April 30, 2018
Page 3 of 4
4. Award of contract change order for construction administration and
oversight of Snee Farm Drainage Improvements
Mr. Griles stated that the Town previously contracted with Woolpert,
Inc., to provide consulting services for the Snee Farm watershed. He
stated that they provided a comprehensive watershed assessment and
developed final design drawings and documents necessary to solicit bids
for the Town’s Snee Farm drainage improvements project. Staff requests
approval of a change order to Woolpert, Inc.’s, existing contract to
provide additional consulting services in the amount of $481,730 for
construction administration and oversight of the Snee Farm drainage
improvement project.
Ms. Landing asked why this was not part of the original bid.
Mr. Griles stated that it is not known what precisely needs to be
managed until the final design is complete. He said once the final design
is complete they can more accurately provide pricing on the construction
administration oversight, because at that point, they know exactly what
work will be performed.
Ms. Landing made a motion to award the change order to Woolpert,
Inc.’s existing contract to provide additional consulting services in the
amount of $481,730 for construction administration and oversight of the
Snee Farm drainage improvements; seconded by Mr. Santos. All present
voted in favor.
5. Award of contract for design of interior renovations of the Park West
Pool restroom and the Jones Center storefront and lobby area
Mr. Griles stated that for this project for the Park West facility, it will
include lockers, showers and restrooms. He said it will also include some
ADA (Americans with Disabilities Act), improvements. He stated that it
will be an add-on to the building, and they will also have HVAC installed.
He said at the Jones Center, they will rework and redesign the existing
lobby area, replace the flooring, paint, and install a keyless security entry.
Bids & Purchases Committee
April 30, 2018
Page 4 of 4
He stated they received two responses to the solicitation from
Rosenblum Coe Architects, Inc., and Stubbs Muldrow Herin Architects. He
said that staff evaluated the responses and made a recommendation to
enter into negotiations with Stubbs Muldrow Herin Architects to provide
professional services for the design of interior renovations of the Park
West Pool restrooms and R.L. Jones Center storefront and lobby area.
Should the negotiations be successful, staff further request permission to
contract with this firm. In the event the negotiations are unsuccessful,
staff request permission to negotiate with the next responsive, qualified
firm, Rosenblum Coe Architects, Inc., and if successful, to enter into a
contract.
Mr. Santos asked if staff will come back to this Committee once the costs
are obtained.
Mr. Griles stated that typically they do not. He said they negotiate and if
within budget, they execute the contract.
Ms. Landing made a motion that based on the selection committee’s
recommendation, to allow staff to enter into negotiations with Stubbs
Muldrow Herin Architects, to provide professional services for the design
of interior renovations of the Park West Pool Restrooms and R.L. Jones
Center Storefront and Lobby area. Should the negotiations be successful,
staff further request permission to contract with this firm. In the event the
negotiations are unsuccessful, staff request permission to negotiate with
the next responsive, qualified firm, Rosenblum Coe Architects, Inc.;
seconded by Mr. Santos. All present voted in favor.
6. Adjourn
There being no further business, meeting adjourned at 9:11 a.m.
Respectfully submitted,
Barbara Ashe
April 30, 2018
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Monday, April 30, 2018
(May Committee Meetings)
Water Supply Committee 8:30 a.m.
Bids and Purchases Committee 9:00 a.m.
Public Services Committee 9:30 a.m.
Human Resources Committee 10:30 a.m.
Economic Development Committee 11:15 a.m.
Planning and Development Committee 12:30 p.m.
Fire Committee 2:00 p.m.
Transportation Committee 3:15 p.m.
Tuesday, May 1, 2018
Recreation Committee 8:30 a.m.
Finance Committee 9:30 a.m.
The following Committees will not meet:
Education Committee
Police, Judicial, and Legal Committee
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
WATER SUPPLY COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the March 5, 2018 meeting
2. Public Comments
3. Review of Memorandum of Understanding (MOU) between the Town of
Mount Pleasant and Mount Pleasant Waterworks
4. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
9:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Award of contract for the construction of Snee Farm Drainage
Improvements
4. Award of contract change order for construction administration and
oversight of Snee Farm Drainage Improvements
5. Award of contract for design of interior renovations of the Park West
Pool restroom and the Jones Center storefront and lobby area
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PUBLIC SERVICES COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 3, 2018 meeting
2. Public Comments
3. Employee years of service recognition
4. Update on design of Edwards and Royall drainage basins
5. Update on the distribution of fully-automated rollcarts
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
HUMAN RESOURCES COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
10:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Review of Town non-discrimination policies
4. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
11:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Update on the One Region Strategy - Sam Skardon, Charleston Metro
Chamber of Commerce
4. Discussion of the strategy for Business Recruitment
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
12:30 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Review of Planning Commission recommendations from the April 18,
2018 meeting
a. Rezone two parcels located at 1124 and 1126 Venning Road from
AB, Areawide Business District, to AB-2, Areawide Business-2
District. Also request to remove both parcels from the Hungryneck
Boulevard-Venning Road Overlay District (HNB-VR-OD).
b. Proposal to amend the following sections of Chapter 156 of the
Mount Pleasant Code of Ordinances pertaining to the attendance
provisions for all Board and Commission members: Planning
Commission section 156.400; Board of Zoning Appeals section
156.410; Design Review Board section 156.420; Historical
Commission section 156.440; Construction Board of Adjustments
section 156.003; Old Village Historic District Commission section
156.430; and Cultural Arts and Pride Commission section 32.32
4. Annexations
a. Request to annex an approximately 0.53 acre tract of land located
at 1108 Graddick Road, identified by TMS No. 559-00-00-176 and
depicted on a plat recorded by Charleston County ROD Office in
Plat Book S08, Page 0101.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
b. Request to annex an approximately 0.50 acre tract of land located
at 2162 Annie Laura Lane, identified by TMS No. 558-00-00-381
and depicted on a plat recorded by Charleston County ROD Office
in Plat Book DA, Page 633.
c. Request to annex six parcels described as approximately 2.41
acres of land, known as Hamlin Corner, on Hamlin Road, identified
by TMS No.’s 578-00-00-058, 578-00-00-312 through -313, and
578-00-00-737 through -739, and depicted on plats recorded by
the ROD Office of Charleston County in Book S17, Page 0091, and
Book S17, Page 0136.
5. Continued discussion regarding Accessory Dwelling Units (ADU’s) and
Short-Term Rental properties
6. Continued discussion on a proposal to amend the Vegetation and
Tree Protection divisions of Chapter 156 of the Mount Pleasant Code
of Ordinances, pertaining to various sections regarding bufferyard
requirements, special bufferyards including the Critical Line Buffer,
and tree protection, removal and replacement requirements.
7. Continued discussion regarding the Urban Corridor Overlay District
(UCOD) and potential removal of Ben Sawyer Boulevard from the
district
8. Continued discussion for consideration of Potential Growth
Management Plan
9. Discussion regarding consideration of an Intergovernmental
Agreement with Charleston County for enforcement of Sign
ordinances
10. Report on Comprehensive Plan Update
11. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FIRE COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
2:00 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Overview regarding Emergency Management projects, initiatives, and
general operations
4. FY 2019 Budget
a. Consideration of staffing request
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
Monday, April 30, 2018
(May Committee Meetings)
3:15 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 2, 2018 meeting
2. Public Comments
3. Approval of Park West Boulevard Widening Concepts for Final Design
4. Discuss traffic management for Boone Hall events
5. Discussion of a right-of-way exchange agreement between Patriots
Point Development Authority and the Town of Mount Pleasant
6. Executive Session to discuss a contractual matter involving a right-of-
way exchange agreement between Patriots Point Development
Authority and the Town of Mount Pleasant, if needed.
7. Post Executive Session
Committee may take action on any item listed on an executive session
agenda or discussed in an executive session during a properly noticed
meeting.
8. Update – ongoing projects
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
Tuesday, May 1, 2018
(May Committee Meetings)
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 3, 2018 meeting
2. Public Comments
3. Consideration of contract extension request from United Soccer
Academy Mount Pleasant
4. Program/projects update
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Tuesday, May 1, 2018
(May Committee Meetings)
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 3, 2018 meeting
2. Public Comments
3. Consideration of an ordinance authorizing the issuance of stormwater
bonds not to exceed $10,000,000 through the South Carolina Water
Quality Revolving Fund Authority for the Snee Farm stormwater
rehabilitation
4. Request to purchase Town property near Walt Miller Street
5. Review of Town five-year financial plan
6. FY 2019 Budget
a. Request from Housing for All Mount Pleasant for $50,000 grant
b. Funding Fire Committee’s recommendation
c. Funding recommendations for Community Investment requests
d. Approval of Revenues
e. Approval of Expenditures
7. Executive session to discuss a contractual matter related to the
purchase of property
8. Post Executive Session
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Committee may take action on any item listed on an executive
session agenda or discussed in an executive session during a properly
noticed meeting.
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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