Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · December 3, 2018
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, December 3, 2018
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
MINUTES
PRESENT Jim Owens, Chairman; Gary Santos, Kathy Landing
STAFF PRESENT Eric DeMoura, Town Administrator, Marcy Cotov,
Chief Financial Officer, Rick Griles, Procurement
Officer
Mr. Owens called the meeting to order at 8:45 a.m.
1. Approval of Minutes from the November 5, 2018 meeting
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor
2. Public Comments
[None]
3. Award of contract for rolling trash carts
Mr. Griles stated that the Town previously purchased rolling trash carts
as a sole source, and staff is again requesting to purchase as a sole source
procurement from Amick Equipment Co., Inc. They are the exclusive
distributor. Staff is requesting to purchase 6,676 each of the Toter 96-
gallon carts, and they are intended for curbside collection of solid waste.
They are used with the old system and are compatible with the new
collection system. Staff recommends the purchase of these rolling trash
carts from Amick Equipment Company, Inc., in the amount of
$389,244.45.
Bids & Purchases Committee
December 3, 2018
Page 2
Mr. Santos moved for approval; seconded by Ms. Landing. All present
voted in favor
4. Award of contract for Construction Manager at Risk Services for the
Replacement/Expansion of Fire Station #4
Mr. Griles stated that this is an alternative procurement selection from
your typical design, bid, build method. Staff previously selected an
architect through a Request for Qualifications and they were awarded the
design. This the next phase is a two-part process. Staff solicited
proposals under a Request for Qualifications from firms and then
followed it with a Request for Proposals (RFP) solicitation to the short-
listed firms for construction management at risk services. This
Committee already selected the architect. Staff received six proposals
with the Request for Qualifications and short listed four firms for the RFP
phase and they all submitted proposals. The selection committee
evaluated the firms and unanimously voted to enter negotiations with
Hood Construction Company, Inc. Based on their recommendation, staff
requests permission to enter into negotiations with Hood Construction
Company, Inc. and if successful contract with them. If negotiations are
unsuccessful, staff requests permission to negotiate with the next ranked
firm, Monteith Construction Corporation; and if those are unsuccessful
then requests permission to negotiate with the next ranked firm, Fraser
Construction Company.
Mr. Owens noticed there were no costs associated. Mr. Owens asked if
staff conducted a cost analysis.
Mr. Griles stated that in the solicitation request for proposals process
firms are to submit a fixed priced for the initial part of their contract, and
then as we go through the process, staff ask the firms to submit a
guaranteed maximum price for construction. The benefit of this process
is that it provides a collaborative process for the architect, the owner,
and the construction manager at risk.
Mr. Owens asked if we have a cost not to exceed a certain amount.
Bids & Purchases Committee
December 3, 2018
Page 3
Mr. Griles stated in the negative and that it depends on the design. The
design is in development now with the architect. As that process goes
along, then staff will sit down and the construction manager at risk would
come up with the guarantee maximum price. Staff would review the
guaranteed maximum price and negotiate as warranted. With this
process, the construction manager at risk assumes responsibility for any
cost overruns beyond their contract guaranteed maximum price.
Ms. Cotov stated that this is the pre-construction design, so the price
range is $11,000 or less for this first piece. When we go to the
guaranteed maximum price, staff will bring that back to this Committee.
This is for the preconstruction.
Ms. Landing made a motion to direct staff to enter negotiations and
contract with Hood Construction Company, Inc., to provide construction
management at risk services for the replacement expansion of Fire
Station #4, and if this goes unsuccessfully, staff would be able to move
forward with negotiations with Monteith Construction. If that does not
work out, they can go directly to Frasier to negotiations without having to
come back to this Committee.
Mr. Santos seconded the motion. All present voted in favor.
5. Adjourn –
There being no other business, meeting adjourned at 8:54 a.m.
Respectfully submitted,
Gina Artrip
December 3, 2018
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Monday, December 3, 2018
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Bids and Purchases Committee 8:45 a.m.
Education Committee 9:00 a.m.
Recreation Committee 9:30 a.m.
Finance Committee 10:00 a.m.
Economic Development Committee 11:00 a.m.
Police, Judicial, and Legal Committee 12:15 p.m.
Planning and Development Committee 12:45 p.m.
Transportation Committee 1:45 p.m.
Fire Committee 2:45 p.m.
The following Committees will not meet:
Human Resources Committee
Public Services Committee
Water Supply Committee
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, December 3, 2018
8:45 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Award of contract for rolling trash carts
4. Award of contract for Construction Manager at Risk Services for the
Replacement/Expansion of Fire Station #4
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
EDUCATION COMMITTEE
Monday, December 3, 2018
9:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Presentation by the Charleston County School District
4. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
Monday, December 3, 2018
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Discussion of Sweetgrass Cultural Arts Festival
4. Review of Culture, Arts & Pride Commission Paint the Town Initiative
5. Presentation of Summer Camp Report
6. Program/projects update
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Monday, December 3, 2018
10:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting and the
November 13, 2018 special meeting
2. Public Comments
3. Review of Economic Indicators
4. Presentation of the Town of Mount Pleasant fiscal year 2018
independent audit
5. Presentation of fiscal year 2018 impact fees
6. Continued discussion of funding options for the Stormwater
Improvement Program
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, December 3, 2018
11:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Introduction of Business Development Manager
4. Update regarding proposal to change commercial building sizes for
Pepper Plantation
5. Update on Business Concierge Initiative
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
POLICE, JUDICIAL & LEGAL COMMITTEE
Monday, December 3, 2018
12:15 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting and the
November 7, 2018 special meeting
2. Public Comments
3. Police matters
No agenda items
4. Judicial matters
No agenda items
5. Legal matters
a. Discussion regarding the transcription of minutes
b. Executive session – legal advice with regard to the Impact
Assessment for The Boulevard
c. Post-Executive Session
Committee may take action on any item listed on an executive
session agenda or discussed in an executive session during a properly
noticed meeting
6. Adjourn
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, December 3, 2018
12:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Old Business
a. R-25-18, Off Billy Swails Blvd, between Crystall Drive and Yough Hall
Road, TMS #578-00-00-128, -129, -167, -168, -217. Amend the
Coaxum Tract PD-CD, Planned Development-Conservation Design
District, to adopt the planned development district zoning map.
4. Annexations
a. A-37-18: 789 Bulls Bay Blvd. Request to annex an approximately 1.6
acre tract of land located at 789 Bulls Bay Blvd, identified by TMS No.
632-00-00-142 and depicted on a plat as lot 62 recorded by
Charleston County ROD Office in Plat Book EH, Page 44-45.
b. A-38-18: Boston Grill Road. Request to annex an approximately 7.8
acre tract of land comprised of three parcels located off Boston Grill
Road and 1592 Boston Grill Road, identified by TMS No. 577-00-00-
086, -318, and -181 and depicted on plats recorded by Charleston
County ROD Office in Plat Book L09, Page 0019, Book L18, Page 0212,
and Book CH, Page 210.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
5. Review of Planning Commission recommendations from the November
14, 2018 meeting
a. Proposal to amend the Vested Rights division of Chapter 156 of the
Mount Pleasant Code of Ordinances, Zoning Code Section 156.049, to
amend provisions related to extensions of vested rights and
prohibitions for approval thereof.
b. Case #: R-27-18, Request to rezone two parcels from CO,
Conservation Open Space, to AB, Areawide Business District.
Properties to remain in the Boulevard Overlay District (formerly UC-
OD), located at 214 Lucas Street / both parcels located between
Lucas and Scott Street. TMS No.: 517-16-00-036 and 517-16-00-055
c. Request approval of Updated Impact Assessment and Conceptual
Plan for the development known as The Market at Mill Creek,
located at the intersection of S.C. Highway 41 and Wood Park Drive.
TMS No. 594-05-00-228
d. Request to amend Chapter 156, Zoning Code, pertaining to
Telecommunications Towers by adding a new section 156.121
regulating Small Wireless Facilities.
e. Request to amend Chapter 150, Building Regulations, by adding a
new section establishing new procedures and guidelines ensuring the
protection of property from unmanaged stormwater and
construction site sediment while minimizing impacts to existing trees
and buffers. These new guidelines shall apply to all properties in the
Town of Mount Pleasant on which a single family detached residence
is a permitted use. Also proposed is an amendment to Chapter 153,
Stormwater Management and Water Quality, by increasing the
single family residential National Pollutant Discharge Elimination
System (NPDES) Fee from $25 to $225.
6. Discuss referendum to generate a Preservation Fund for the Town of
Mount Pleasant
7. Continued discussion of regulations related to Short-Term Rentals
8. Adjourn
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
Monday, December 3, 2018
1:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Discussion on Old Village Historic District residential parking permit
program
4. Proposed Traffic Calming Program revisions
5. Evaluation of Long Point Road extension from US 17 to Billy Swails
Boulevard
6. SC 41 project updates (interim improvements, Bessemer improvements,
staff legal findings)
7. Update – ongoing projects
8. Discussion regarding the acceptance of public rights of way
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FIRE COMMITTEE
Monday, December 3, 2018
2:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the November 5, 2018 meeting
2. Public Comments
3. Employee years of service recognition
4. Discussion on station location and response patterns
5. Review and possible approval of Fire Department Strategic Plan
6. Review and possible approval of Emergency Operations Plan
7. Discussion of Paint the Town initiative for Fire Station 7
8. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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