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Health, Recreation & Events Committee

Regular Meeting

Mount Pleasant, SC · May 2, 2022

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Minutes

TOWN OF MOUNT PLEASANT, SOUTH CAROLINA HEALTH, RECREATION & EVENTS COMMITTEE Monday, May 2, 2022 10:00 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 MINUTES Members Present: Laura Hyatt, Chair; Jake Rambo, Gary Santos Staff Present: Eric DeMoura, Steve Gergick 1. Call to order Ms. Hyatt called the meeting to order at 10:15 a.m. 2. Approval of Minutes from the April 4, 2022 meeting Mr. Rambo made a motion to approve the minutes of the April 4, 2022 meeting. Mr. Santos seconded the motion. All were in favor. 3. Public Comments Mr. Howard Chapman, 824 Natchez Circle, Mount Pleasant said that former council member, Ms. Thomasena Stokes-Marshall, received a check for $25,000 at a ribbon cutting recently and sent him an email requesting the check be used to set up a fund to help seniors with their needs. He said he provided the information to Ms. Cotov about the idea of setting up the foundation, which would be in Ms. Stokes-Marshall’s name, to allow contributions to help seniors in the Town. Ms. Mary Horres, 3224 Pignatelli Crescent, Mount Pleasant said she was there on behalf of the senior women’s group that plays tennis at Whipple Road. She said they support the referendum for additional tennis courts and would like to have clay courts. Mr. Perry Rourke, 2004 Brick Kiln Parkway, Mount Pleasant thanked the Committee for putting the Recreation Advisory Commission on the agenda. He said the Commission would be a great way to open another line of communication with the residents and the Committee. He said he hoped they take this to Council for a vote. Health, Recreation & Events May 2, 2022 Page 2 of 6 Mr. Tripp Moye, said he wanted to echo what Mr. Rourke said. He said he was looking for ways that residents and community stakeholders could collaborate with Town and the Recreation Department. He said it would be an opportunity to be an advocate to help the Town leverage money and better educate constituents in the Town. Mr. John Iacofano, 388 Overseer Place, Mount Pleasant, thanked Ms. Hyatt for putting the Recreation Advisory Commission on the agenda. He said that if there was to be a Commission, it was not to tell the Recreation Department how to do their job but for members to offer resources and donate their time to a cause with a mixture of sports, health, and events. Ms. April Gift, 1963 Palmetto Isle Drive, Mount Pleasant said she works for the United States Tennis Association and her passion was tennis. She said she wanted to reiterate what Mr. Rourke and Mr. Iacofano in that she supports a Commission as it would be valuable to have and hoped they approve it. Mr. Kris Gholson, 2609 Ringstead Lane, Mount Pleasant said he previously voiced support for the Recreation Advisory Commission and glad it was on the agenda. He said it was a good way to provide feedback and be an asset to help. Ms. Meg Farrelly said she organizes a lot of events with juniors, professional, and all levels of tennis. She said she believed in cross over sports for children and that a Commission would be a chance for those involved to give feedback. 4. Discussion and possible action on a Recreation Capital Project Referendum Mr. Gergick said they brought back the referendum as an agenda item to discuss further. He shared Recreation Referendum Considerations. Ms. Hyatt said they need to prioritize and discuss the timing of the referendum. Mr. Santos said he was encouraged about trying to have more fields for a lot of people playing sports. He said the Town needs to have more recreation opportunities so multipurpose rectangular fields Health, Recreation & Events May 2, 2022 Page 3 of 6 would help a lot. He said they need to look at tennis as they could for also pickleball on those courts. Mr. Rambo said he was torn if the referendum should be done this November or during the Town’s specific election year. He said that on projects that Rifle Range Road Park was the largest and encompasses everything on the list except for the water access. He said he would like a referendum that focuses on Rifle Range Road. He said he would like to put it on Council agenda for next week as a discussion item. Ms. Hyatt said she was going to suggest the same thing and felt they need to determine the timing on it as well as their priorities. 5. Discussion and possible action on a Recreation Advisory Commission Mr. Santos said the Commission would guide the Recreation Department and provide information. He said there are people who want to work with the Town and help to raise money. Mr. Rambo said he had questions about the logistics of how it works. He asked if Council forms a commission or task force what the differences would be. Mr. David Pagliarini said staff needs to know what type of committee. He said typically citizen committees are tasked to provide recommendations as directed by the Committee and by Council through staff. He said if it was a public committee which was subject to Freedom of Information Act (FOIA), they must provide public notice. He said they need to know how many citizens would be on the committee and how they are appointed. He said for example, our ordinances provide that the mayor has the authority to staff committees; however, if Council wished they could place a mechanism as to how citizens are appointed to the committee whether by a Council Member or Council as a whole. He said in the past each member had been appointed by a Council Member. He said they need to know the number and the term with a sunset provision. Mr. Rambo asked if it could be written in a way where this Committee reviews the applicants and appoints them. Health, Recreation & Events May 2, 2022 Page 4 of 6 Mr. Pagliarini said it was appropriate and Council would vote on the items that he mentioned in creation of such a committee or task force and that responsibility can be delegated to Committee. Mr. Santos asked if they could pick their own board and meet with the Health, Recreation & Events Committee. He asked if they could design it where they do not have to go through staff and they would be advisory to the Committee. Mr. Pagliarini said that depends on the purpose. He said if the task force or subcommittee was sponsored by the Town of Mount Pleasant to provide recommendations, it was therefore a public body, not elected but appointed and subject to the rules of the Freedom of Information Act which the Town would need to monitor. He said if it was a function of a group of citizens creating their own organization to provide requests, that is no different than any group bringing a petition or a set of comments to a committee or Town Council. He said they would not need to do anything in that capacity. He said his understanding of the request was that it was a more formal request to provide specific answers to issues as requested by Council or Committee. Ms. Hyatt said she was wondering if they could task the Recreation Director with helping to establish this and it would be something that the Recreation Department works with. She said they want their participation and curious if there was a less formal way. She said with commission’s there was FOIA and public meetings and asked if there was a way to have a task force that works within the Recreation Department and helps with recommendations. Mr. Pagliarini said the must meet FOIA requirements and requests so everything must be documented and that is the line of demarcation to where it is a group of citizens acting on their own providing requests or advice verses a formally appointed group. He said if it was formal, it needs to be established and manned by our staff. He said if it was not then he did not believe there was any action that Council needs to take. He said it was not appropriate that Council take any action to form a group as that is when the FOIA requirements begin. He said it must be one or the other and if it was an informal group there was no action that Council needs to take. Health, Recreation & Events May 2, 2022 Page 5 of 6 Mr. Santos said since those interested were present, he asked their opinion on the two options. Mr. Rourke said that looking at the options, if they are a recognized commission by Council that gives the ability to have formal meetings and be able to take on tasks that are facilitated by the Committee or by Council. He said they could take action. He said they hoped to have members of Council voting on all of members and not each member of Council appointing someone. He said one of the goals was to have a 12-member Commission with specific people appointed for different types of activities. He said they would provide resumes and have Council vote on those commissioners. He said the reason for 12 members was so they could get feedback from everyone and have an equal playing field to not have one sport or group overtake things. He said they need to be able to work with Recreation Department and want to be formally recognized by Council and by the Committee. Ms. Hyatt said there was a lot of details they need to figure out such as a goal and timeline. She said the Recreation Department covers more than sports and they need to cover all aspects. She said she was hoping this was something they could direct the Director to organize. Mr. Rambo said if the Committee directs Mr. Gergick to put together a group, then they are going to have FOIA, and it would be public meetings. He said they could have a commission, give it a timeline with a set number of members and for the Health, Recreation & Events Committee meet and review applications and select members. Committee discussed that full Council would need to vote on forming it. They discussed it would take an act of Council to form the commission and once it is formed and approved, then the Committee would review, choose members, and manage those seats. Mr. Santos made a motion to approve a Recreation Advisory Commission appointed by Town Council with the responsibility of the Committee and the Recreation Department to oversee. Mr. Rambo said it would be for members to be appointed by the Committee. Mr. Santos amended the motion to include it would be for members to be appointed by the Committee. Health, Recreation & Events May 2, 2022 Page 6 of 6 Mr. Rambo seconded the motion. He asked if there needed to be timeline from the Committee. Mr. Pagliarini recommended that there absolutely be a duration. Mr. Rambo asked if this would take two readings of Council. Mr. Pagliarini answered in the negative. Mr. Rambo amended the motion to a 24-month time frame with 12 members on the commission or task force. Mr. Santos seconded the motion. He asked if they wanted 12 or have an odd number for a vote tie. Mr. Rambo asked if they would vote. Mr. Pagliarini said they would vote for a recommendation, but actual action cannot be taken from a legal standpoint. Ms. Hyatt said the timeline needs to be assigned with what the goal was. She said they could task them with helping get the referendum put together. She asked if the motion was going to be the timeline or let full Council discuss it. The Committee discussed the duration of 24 months. All were in favor. 6. Program/projects update Mr. Gergick gave program/projects update and highlighted several events that had taken place and were upcoming. The Committee and staff discussed Waterfront Park and the 9/11 Memorial. 7. Adjourn There being no further business, the meeting adjourned at 10:54 a.m. Respectfully submitted, Karen Bedenbaugh, 5/2/22

Agenda

COMMITTEES OF COUNCIL MEETING NOTICE Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 Monday, May 2, 2022 Bids & Purchases Committee 8:45 a.m. Public Services Committee 9:00 a.m. Finance Committee 9:30 a.m. Health, Recreation & Events Committee 10:00 a.m. Human Resources Committee 10:45 a.m. Fire Committee 11:00 a.m. Police, Judicial & Legal Committee 11:15 a.m. Budget Committee 12:30 p.m. Water Supply and Resources Committee 1:30 p.m. Economic Development Committee 2:15 p.m. Planning Committee 2:45 p.m. The following Committees will not meet: Education Committee Flood Resilience Committee Transportation Committee Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com BIDS & PURCHASES COMMITTEE Monday, May 2, 2022 8:45 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Award of a Contract for Two Semi-Automated Residential Packers 5. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com PUBLIC SERVICES COMMITTEE Monday, May 2, 2022 9:00 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Presentation by Charleston County Environmental Management regarding recycling 5. Overview of Town Waste Management Division 6. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com FINANCE COMMITTEE Monday, May 2, 2022 9:30 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Discussion and possible action regarding funding Feasibility Studies for the undergrounding of powerlines in neighborhoods 5. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com HEALTH, RECREATION & EVENTS COMMITTEE Monday, May 2, 2022 10:00 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Discussion and possible action on a Recreation Capital Project Referendum 5. Discussion and possible action on a Recreation Advisory Commission 6. Program/projects update 7. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com HUMAN RESOURCES COMMITTEE Monday, May 2, 2022 10:45 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Discussion and possible action regarding an amendment to Section 30.34 of the Mount Pleasant Code of Ordinances entitled Executive Session 5. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com FIRE COMMITTEE Monday, May 2, 2022 11:00 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Review and approval regarding automatic aid agreements with surrounding communities 5. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com POLICE, JUDICIAL & LEGAL COMMITTEE Monday, May 2, 2022 11:15 a.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Police matters a. Employee years of service recognition 5. Judicial matters No agenda items 6. Legal matters a. Discussion and possible action regarding an amendment to Section 30.34 of the Mount Pleasant Code of Ordinances entitled Executive Session b. Discussion and possible action related to public comment and allotted time during public meetings c. Discussion and possible action on a proposed ordinance regarding decorum during public meetings d. Discussion and possible action regarding an amendment to Section 51.092 of the Mount Pleasant Code of Ordinances entitled Annexation for Sewer Service e. Executive session for the receipt of legal advice related to the proposed amendment of Section 51.092 of the Mount Pleasant Code of Ordinances entitled Annexation for Sewer Service. f. Post Executive Session Committee may take action on any item, including any subsection of any section, listed on an executive session Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com agenda or discussed in an executive session during a properly noticed meeting. 7. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com BUDGET COMMITTEE Monday, May 2, 2022 12:30 p.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the March 30, 2022 meeting 3. Public Comments 4. Review and Recommendation of FY 2023 Budget Revenues and Expenditures 5. Resolution making declaration of intent to enter into Lease Purchase Agreements 6. Resolution to adopt the Capital Improvement Plan for fiscal years 2023 through 2027 7. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com WATER SUPPLY AND RESOURCES COMMITTEE Monday, May 2, 2022 1:30 p.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Mount Pleasant Waterworks updates 5. Discussion and possible action regarding an amendment to Section 51.092 of the Mount Pleasant Code of Ordinances entitled Annexation for Sewer Service a. Executive session for the receipt of legal advice related to the proposed amendment of Section 51.092 of the Mount Pleasant Code of Ordinances entitled Annexation for Sewer Service. 6. Post Executive Session Committee may take action on any item, including any subsection of any section, listed on an executive session agenda or discussed in an executive session during a properly noticed meeting. 7. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com ECONOMIC DEVELOPMENT COMMITTEE Monday, May 2, 2022 2:15 p.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Discussion regarding potential uses for Faison Road property 5. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com PLANNING COMMITTEE Monday, May 2, 2022 2:45 p.m. Municipal Complex, Council Chambers 100 Ann Edwards Lane, Mount Pleasant, SC 29464 AGENDA 1. Call to order 2. Approval of Minutes from the April 4, 2022 meeting 3. Public Comments 4. Annexations A. A-9-22, 1533 West Palmetto Fort Drive. Request to annex a parcel located at 1533 West Palmetto Fort Drive, identified by TMS No. 577-14-00-008 and depicted as Lot 8 on a plat recorded by the Charleston County ROD Office in Plat Book S15, Page 219 B. A-10-22, 1545 North Lakeshore Drive. Request to annex a parcel located at 1545 North Lakeshore Drive, identified by TMS No. 577-14-00-010 and depicted as Lot 2 on a plat recorded by the Charleston County ROD Office in Plat Book BQ, Page 139. C. A-11-22, 1549 North Lakeshore Drive. Request to annex a parcel located at 1549 North Lakeshore Drive, identified by TMS No. 577-14-00-011 and depicted as Lot 3 on a plat recorded by the Charleston County ROD Office in Plat Book BQ, Page 139 D. A-12-22, 2309 Ruffin Road. Request to annex a parcel located at 2309 Ruffin Road, identified by TMS No. 577-14- 00-009 and depicted as Lot 1 on a plat recorded by the Charleston County ROD Office in Plat Book BQ, Page 139 5. Review of Planning Commission Recommendation from April 20, 2022 meeting Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com A. R-07-22, Request to rezone the parcel located at 653 Bank Street from R-1, Low-Density Residential District, to R-2, Low Density Residential District. Subject parcel is approximately 0.35-acres and identified by TMS No. 532-06- 00-198 B. R-08-22, Request to rezone the parcel located at 1498 Old Rosebud Trail from R-1, Low Density Residential District, to RC-2, Rural Conservation -2 District. Subject parcel is in the Pepper Plantation Subdivision and consists of approximately 2.50-acres and identified by TMS No. 615-00- 00-311. Parcel is not incorporated in the Pepper Plantation PD, Planned Development District, there is no request to do so at this time. 6. Update on Zoning Code Rewrite and Livability Division efforts 7. Executive session – Receipt of legal advice related to pending litigation entitled WIN515 vs. Town of Mount Pleasant, Civil Case No. 2021CP1005653 and 2021CP1005703. 8. Post Executive Session Committee may take action on any item, including any subsection of any section, listed on an executive session agenda or discussed in an executive session during a properly noticed meeting. 9. Adjourn Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and related statutes and regulations in all programs and activities. Town meetings are conducted in accessible locations, materials can be provided in accessible formats, and provided in languages other than English. If you would like accessibility or language accommodation, please contact the Title VI Coordinator one week in advance of the meeting, at the Town of Mount Pleasant at 843-884-8517. Telephone (843) 884-8517 - Fax (843) 856-2180 www.tompsc.com

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