Public Services Committee

TOWN OF MOUNT PLEASANT, SOUTH CAROLINA PUBLIC SERVICES COMMITTEE Monday, October 2, 2017 10:30 a.m. Municipal Complex, Committee Meeting Room, 3rd Floor 100 Ann Edwards Lane Mount Pleasant, SC 29464 MINUTES Members Present: Will Haynie, Chair; Joe Bustos, Jim Owens Staff: Eric DeMoura, Jody Peele, Andy Weis, Ken Rhye Mr. Haynie called the meeting to order at 11:36 a.m. 1. Approval of Minutes from the September 5, 2017 meeting: Mr. Haynie called for the motion to approve the minutes from the September 5, 2017 meeting. Mr. Bustos so moved; seconded by Mr. Owens; motion carried unanimously. 2. Public Comments None  Public Services Committee Minutes October 2, 2017 Page 2 of 9 3. Employee years of service recognition Jody Peele, Director of Public Services, recognized Mikal Smalls, Grounds and Events Technician, for five years of service. Mr. Peele described Mr. Smalls as a hardworking and motivated individual who is in the process of being promoted to a Grounds and Events Specialist position who would now be in charge of a crew. 4. Update on Hurricane Irma debris removal Mr. Peele stated that Andy Weis, Deputy Director of the Public Services Department, would give the general overview on how the Public Services Department prepared for Hurricane Irma and what they have done since the hurricane. Mr. Weis stated that the Public Services Department started to prepare for the Hurricane on Tuesday, September 5, 2017. Mr. Weis added that the Public Services Department planned for everything from a major hurricane to a tropical storm due to the uncertainty of where the hurricane was headed.  Public Services Committee Minutes October 2, 2017 Page 3 of 9 Mr. Weis added that the impact of the hurricane was from September 10 to September 12. He further added that for the Public Services Department there is still no end date to the storm due to the continuation of debris removal throughout the Town.  Public Services Committee Minutes October 2, 2017 Page 4 of 9 Mr. Weis stated that the Public Services Department did a lot of planning across the town and then proceeded with their normal hurricane preparations which are noted in the above slide. Mr. Weis added that the Town made and distributed 3,900 sandbags. Mr. Weis also noted that the Town rented extra loaders and pumps because they did not know what the severity of the storm would be.  Public Services Committee Minutes October 2, 2017 Page 5 of 9 Mr. Weis noted that during the hurricane there were 130 total reported incidents. Mr. Weis also noted that the 130 reported incidents were about half of the reported incidents from Hurricane Matthew at 312. Mr. Weis stated that the night shift closed out the event the morning of September 12.  Public Services Committee Minutes October 2, 2017 Page 6 of 9 Mr. Weis added that recovery efforts were also started on the morning of September 12. Mr. Weis stated that the Public Services Department completed 109 post event inspections that led to 41 work orders for our Infrastructure Division. Mr. Weis also stated that at the close of business on Friday, September 29, 2017, the Waste Management Division had collected 19,176 cubic yards of debris.  Public Services Committee Minutes October 2, 2017 Page 7 of 9 Mr. Haynie commented on a job well done. Mr. Owens also expressed his gratitude to the Public Services Department and everything they have done for the Town. Mr. Peele stated that he would pass the congratulations to the individuals in the field. Mr. Bustos also added that the Public Services Department did a great job.  Public Services Committee Minutes October 2, 2017 Page 8 of 9 5. Update on Old Village drainage design contract Mr. Haynie stated that this agenda item should be brief, but is a big topic and the committee would like to know where we are in the process. Mr. Peele stated that Ken Rhye, Town Engineer, would take over and give the general overview of the Old Village drainage design contract with Thomas and Hutton. Mr. Rhye noted that we are about two weeks into this phase, with the contract being signed on September 14, 2017. Mr. Rhye also noted that the kickoff meeting with Thomas and Hutton will be on October 10, 2017, which will officially start the project. Mr. Rhye stated that Thomas and Hutton has been working on getting their subconsultants under contract which is now completed. Mr. Rhye also added that Thomas and Hutton is working on the study where they got the large basins and are now working on the sub-basins, and should present this information at the October 10 kickoff meeting. Mr. Haynie asked if Mr. DeMoura had any additional comments. Mr. DeMoura replied in the negative.  Public Services Committee Minutes October 2, 2017 Page 9 of 9 6. Adjourn There being no further business, Chairman Haynie adjourned the meeting at 11:46 a.m. Respectfully submitted by, Andrew Dolan October 4, 2017