Board of Estimate & Contract

'-: i i I 7:Ii BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, DECEMBER 28, 2021 9 30 AM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES Requesting pen'nission to create/add six (6) Water Maintenance Worker 1 and six (6) Water Maintenance Worker 2 positions within tlie Board of Water Supply. Establishing a yearly certification of residency for membership on the Mount Ven'ion Plaruiing Board, Zoning Board of Appeals, and Architectural Review Board. Authorizing tlie Mayor to enter into an agreement with SHI International Corp. / StreetScan, Inc. Autliorizing the Mayor to enter into an agreement with Walter A. McDermott Telephone Auditing Services. Autlioiizing the Fire Department to increase license and permit fees. Authorizing tlie Mayor to extend an agreement witl'i Empress Ambulance Service, Inc. Creating the position of "Housing and Economic Empowerment Program Manager" for the Mayor's guaranteed income initiative and authorizing the allocation of American Rescue Plan Act Funds. SETTLEMENTS Settling the Claim of NFS Leasing v. City of Mount Vernon - $532,500.00. Settling tlie Claim of Deere Credit Financial Corp. v. City of Mount Vernon - $120,125.75. DEC 2 8 2021 RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, requesting permission to create/add six (6) Water Maintenance Worker 1 and six (6) Water Maintenance Worker 2 positions within the Board of Water Supply, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corporati unsel APPROVED ai?,y [17, a Dept. Clerk DEC2 2 2021 l AN ORDINANCE REQUESTING PERMISSION TO CREATE/ADD SIX (6) WATER MAINTENANCE WORKER I AND SIX (6) WATER MAINTENANCE WORKER 2 POSITIONS WITHIN THE BOARD OF W ATER SUPPLY. WHEREAS, by letter dated December 14, 2021, tlie Commissioner of tlie Board of Water Supply lias reqriested tliat legislation be enacted to create/add six (6) Water Maintenance Worker 1 and Water Maintenance Worker 2 positions witliin said depaitment; and WHEREAS, tlie aforesaid positions are at tlie following salaty, grade and step: Total Title Salary Grade/Step 6 Water Maintenance Worker 1 Min - Max Grade 8/Step 10 $73,351.00 to $75,709.48 6 Water Maintenance Worker 2 Min - Max Grade 9/Stepl0 $76,579.31 to $79,122.90 ; NOW, THEREFORE, Tlie City of Mount Venion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Board of Water Supply is liereby autliorized to create/add six (6) Water Maintenance Worker 1 and Water Maintenance Worker 2 positions. Section 2. Funds for the aforesaid positions are available in the Board of Water Supply 2021 Budget. Section 3. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. Councilperson N(O 0 a)-z § u, i 0, \ APPROVED Dept. Mayor 0 : Q (S) i DE(,2 8 2021 2/ RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, establishing a yearly certification of residency for membership on the Mount Vernon Planning Board, Zoning Board of Appeals, and Architectural Review Board, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT li' Assistant Corporatk)fC6aur4el .7 APPROVED Dept. Clerk DE(,2 2 2021 AN ORDINANCE EST ABLISHING A YEARLY CERTIFICATION OF RESIDENCY FOR MEMBERSHIP ON THE MOUNT VERNON PLANNING BOARD, ZONING BOARD OF APPEALS, AND ARCHITECTURAL REVIEW BOARD. WHEREAS, by letter dated December 14, 2021 tlie Mayor of tlie City of Mount Vernon has requested legislation tliat membersliip on tlie tliree Land Use Boards: the Plax'uying Board, Zoning Board, and Arcliitectural Review Board, shall enumerate a residency requirement and require certification of said residency yearly; and WHEREAS, New York State Public Officers Law Article Two Section Tl'iree states:, Qualifications for liolding office. "1. No person sliall be capable of holding a civil office who shall not...be a citizen of tlie United States, a resident of tlie state, and if, it is a local office, a resident of tl'ie political subdivision or municipal corporation of the state for wliicli lie or slie shall be cliosen...;" NOW, THEREFORE, I :'I'lie City of Mount Veriion, in City Coruicil, convened, does liereby ordain and enact: Section 1. Any person wlio is appointed to a position on the Planning Board, Zoning Board of Appeals, or Arcliitectural Review Board (i) sliall be a resident of tlie City of Mount Vei-non on tl'ie date tliat tliey enter service and (ii) sliall after tliat maintain city residence as a condition of membersliip. Failure to maintain city residence as required by this section sliall constitute a forfeiture of membersliip on said Board; provided, liowever, tliat before dismissal for failure to maintain city residency and said person shall be given notice of and tlie opportunity to contest the cliarge tliat tlieir residence is outside tlie city. . Section 2. Any person appointed to a position on tlie Planning Board, Zoning Board of Appeals, or Arcliitectural Review Board sliall certify residency yearly on a fori'n designated by tl'ie Corporation Corinsel within 30 days of the start of a new year. Tlie oiiginal residency certification fonn sliall be submitted to the City Clerk witli copies sent to tlie Mayor and tlie Corporation Counsel. i : Section 3. If any member of tlie Planning Board, Zoning Board of Appeals, or Arcliitectural Review Board fails to. comply with this ordinance,the Mayor sliall liave tlie power to remove, after priblic liearing, any member of any of tliose boards for carise. Section 4. Tl'iis ordinance sliall take effect upon its approval by the Board of Estimate & Contract. Councilperson IS O N CE p ATTEST: "'O c o c (O ,7-gZi o a) C/) CL 0 o City" Cletk" E o o APPROVED APPROVED Dept. Mayor DEC2 8 2U1 3 RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, authorizing the Mayor to enter into an agreement with SHI International Corp. / StreetScan, Inc., be and the same hereby is approved. PROVED AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant CorporaQ6n Cou bel APPROVED Dept. Clerk DEC2 2 202? AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH SHI INTERNATIONAL CORP. / STREETSCAN, INC. WHEREAS, by letter dated December 10, 2021, tlie Commissioner of tlie Department of Public Works (DPW) l'ias reqriested legislation aritl'ioi-izing tlie Mayor to enter into an agreement witli SHI International Corp. / StreetScan, Inc. for software scanning devices tliat liave tlie capabilities to capture images of defective road and sidewalk conditions; and WHEREAS, Street Scan operates like "Google Maps", as tlie device is liooked to tlie veliicle and driven city-wide the imaging capabilities will capture images of road conditions tliat it encoruiters along tlie way, potlioles will liave 3D imaging for deptli and volru'iie. The Street Scan device will record all defects along tlie roadway as yori drive and wl'ien all imagining is complete, it's uploaded in real- time to Street Logix. Tlie sidewalk areas are traveled via Scan Cart, wliicl'i caphires 2D imaging of cracks and defects along tlie sidewalk; NOW, THEREFORE, Tlie City of Moruit Vex-non, in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby aritliorized to enter into an agreement witli SHI Intei-i'iational Cotp. / StreetScan, Inc. for scanning devices tliat have the capabilities to capture images of defective road and sidewalk conditions. Section 2. Funds for tlie aforesaid not to exceed $100,326.78 are available in Budget Code A9900.101 American Rescue Plan Act of 2021 (ARPA). Section 3. Tliis ordinance sliall take effect upon its approval by the Board of Estimate and Contract. Councilperson APPROVED Dept. Mayor DEC 2 8 2021 RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, authorizing the Mayor to enter into an agreement with Walter A. McDermott Telephone Auditing Services, be and the same hereby is approved. ADOPTED BY BOAR OF ESTIMATE AN CONTRACT / Assistant APPROVED Dept. Clerk DEC2 ,2 202? AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH WALTER A. McDERMOTT TELEPHONE AUDITING SERVICES. WHEREAS, by letter dated December 16, 2021, the Commissioner of tlie Depaitment of Management Services lias requested legislation authorizing tlie Mayor to enter into an agreement with Walter A. McDennott Teleplione Auditing Services; and WHEREAS, tlie aforesaid agreement will review all telecommunications bills and walk tlirougli all com'imuiications closets to verify the state of the lines and be at a flat fee of $6,000.00 plus 50% of tlie credit or refund; NOW, THEREFORE, Tlie City of Mount Ven'ion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby authorized to enter into an agreement witli Walter A. McDermott Teleplione Auditing Services. Section2. Tlie aforesaid funds in tlie amount of $6,000.00 are to be accounted for in Budget Code A1680.405 (Outside Contracted Services), Department of Management Setavices 2021 Budget. Section 3. Tliis ordinance sliall take effect upon its approval by the Board of Estimate and Contract. /7 Councilperson Assistant Corporation P-residertt- E o APPROVED Dept. Mayor DEC2 8 202 5 RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, authorizing the Fire Department to increase license and permit fees, be and the same hereby is approved. 7appnov4o AS T9 (Thl ADOPTED BY BOARD OF ESTIMATE AND CONTRACT AssistantCorporatio Coun I APPROVED Dept. Clerk DE(, 2 2 202) AN ORDINANCE AUTHORIZING THE (O FIRE DEPARTMENT TO INCREASE LICENSE AND PERMIT FEES. WHEREAS, by letter dated November 18, 2021 tlie Fire Commissioner l'ias requested legislation aritliorizing said Department to update and increase new Fire Department fees for licenses and peri'nits for FY 2022 (see attached); and WHEREAS, drie to tlie COVID Pandemic, tlie Quality of Life issues and enforcement of state and local liealtli mandates increased tlie work load on tl'ie persoi'inel of tlie fire prevention tluis causing an increase for licenses and permits; NOW, THEREFORE Tlie City of Mount Vernon, in City Council convened does liereby ordain and enact: Section 1. Tlie Fire Department is liereby autliorized to increase peri'nit fees (attaclied). Section 2. Tl'iis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. Councilperson PROVED AS '> Assistant Co c o t/) City Clerl CL APPROVED DEC 02i APPROVED Dept. Mayor L,,=, pega(2 202! CITY OF MOUNT VERNON FIRE DEPARTMENT BUR84U OF FIRE PREVENTION LICENSE AND PERMIT FEE8 - -2022 -- - - Proposed - Fees -- - -- - - - - - - ' Currentfees Propose F!ammableFlnlshes fees $e+O.OO $75,00 FinishingShop $80.00 $75.00 Blaster License - Original $200.00 BlasterLicense-Renewal - $100.00 Blastlngpermit $"lOO.OO Gasoline Tank & Pump Installer License Installation $iOO.OO - $150.00 Permit Gasoline $"lOO.OO $100.00 Nozzle Permit each year $30.00 $50.00 011 Bumer Installer License Class A $100.00 $150.00 Installer License Class B Insteller $70.00 $-100.00 License Class T Oil Burner $70.00 $75.00 Permit 011 Burner $60.00 $75.00 Inspection Tank $60,00 $75.00 Inspection $60.00 $75.00 Tank Installation Tanksless then 500 Gallons $60.00 $75.00 55al Gal(ons to 4 000 Gallons $"l25.00 $'l50.00 "1001 Gallons to 2000 Gallons $250.00 $300.00 2001 Gallons to 4000 Gallons $375.00 $400.00 4001 Gallons to 6000 Gallons $500.00 $550.00 6001 Gallons to 8000 Gallons $650.00 $700.00 800a) Gallons to 10,000 Gallons $800.00 $850.00 I O,001 :Gallons and over $950.00 $"lOOO.OO $60.00 $75.00 $125.00 $150.00 $250.00 $300.00 $375.Ci0 $400.00 $500.00 $550.00 ' 6001 Gallons to 8000 Gallons -l $650.60 ffi 800'l Galionsto t0,000 Gallons $800.00 $700.00 aid,001 (Thallonsand over $850.00 $960.00 $1000.00 $80.OCi $75.0(] $125.00 $180.00 $250.00 $300.00 [0 DEC2 2 202j Or-r"=d er-=z.J Gallons to 4000 Gallons $375.00 $400.00 Gallons to 6000 Gallons - $500.'00 $55j)7 €-0 - ------ Gallons to 8000 Gallons -$650.00 $700.00 Gallons to 10,000 Gallons $800.00 $850.00 - 1 Gallons and over $950.00 $1000.00 Flammable Liquids in tanks per gallon $0.04 Flammabie Combustibles per gallon other then gasoline or diesel $0.04 Petroleum Bulk Storage per Facility - $500.00 - Hazardous Material Hazardous Material Storage (fee varies according to storage) Aggregate Storage of gross floor area of each story 999 sq. ft. or less $30.00 $125.00 I,000 sq. ft. to 2,999 sq. ft $60.00 $125.00 3,000 sq ft. to 4,999 sq. ft $90.00 $125.00 5,000 sq. ft. to 9,999 sq. ft $120.00 $-150.00 Refriqeration Installer License $100:DO - $125.00 - Installation Inspection $100.00 $125.00 Certification of Qualification $60.00 $75.00 Class A Original 1,001 Ibs and over $200.00 ClassA Renewa $120.00 Class B Original 101 Ibs to I,000 Ibs $160.00 Class B Renewa $90.00 Class'C Original 21 Ibs to 100 Ibs $120.00 ClassiC Renewa $60.00 Class:D Original 20 Ibs or less $40.00 Class'D Renewa $20.00 $40.00 Dry Cleaninq Class :ll $40.00 $130.00 Class :III $60.00 $150.00 $60.00 $175.00 Explosives Transport & Deliver Explosives Magazine storage (blasting) 1st class f Magazinestorage(blasting)2Adclass Magaz'ine storage (bfasting) 3rd class DEPARTMENT AL FEES -Sprinki;- r Sys-tnm-Te-st $100.00 $200.00 Standp'ipe System Test I $100.00 $200.00 Certificate of Occupancy Inspection - Residential $30.00 $50.00 Certificate of Occupancy Inspection - Commercial $100.00 !$150.00 i,g DEC2'2 202! Fire & Building Codes 2022 Proposed-Penalties-- -- - NY8 Fire Code Basement Clear (storage) 304.2 FC $250.00 Boiler/Meter Room Clear 509.2 FC $250.00 Carbon Monoxide detector 811 FC $50.00 Combustibles -Overload 304.1 FC $250.00 Commercial Cooking Equipment 904.11.5FC $150.00 Commercial Hood & Dum Sys. 607.3 FC Lf60.00 Crowd Managers 4D3.12.3 H50.00 Egress Blocked 1011.3FC $250.00 Elemcal Wiring & Equipment 604.i PC $250.00 Emergency Power Lighting 1203.2.15 F(, $150.00 Emergency Shut-off / Boller 1006.8 MC $260.00 Exit Signs 1008.1 FC $50.00 Exit Signs Must be illuminated 1008.2 FC $50.00 Extinguishers (present & charged) 906 FC $IOO.OO Fire Alarm System Yes/No 907.20.1-5 FC $100.00 Fire Department Connection 9'l2 FC $260.00 Fire Escape Condition 702.1 FC $250.00 Fire Safety & Evacuation Plan 403.12.2 FC $IOO.OO F,D. Siamese Cliar/Paint 9i2.2.1 t-C $125.00 Handrail and guards 1014 FC $125.00 Hazard kfentification Signs ' 507.5 FC $250.00 Hazardous Material Form 209 2701.2 FC $"16o.oo Hazamous Material Safety Data 407.2 FC $100.00 Heat/Smoke Detectors goz.;>.to FC $50.00 imminent danger ios.-i FC $I,000.00 Knox Box Key boxes 508.1 FC $'l50.00 Oper-ation Permit 105.6 FC $0.00 Occupancysign : Posted 1004.9FC $150.00 Occupancy load . Posted 1004.9 FC $150.00 Premises €dentification 605.1 FC $126.00 Rackstorage 3201 FC $150.00 Roof Clear of Obstacles 507.4 FC .$160.00 Sprinkler System ', 903 FC $260.00 Stairways/Aisles (jlear m03.6 FC $260.00 I Standpipe System - gos FC $250.00 Tents & Membranbe I structures j stot FC $150,00 Unsafe Structure & Equipment tos.t FC $4,000.00 VacantStructuresi!Secured 311.2.1FC $-f,000.00 ' Per Violation --i-- DEC2 8 2021 (O RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, authorizing the Mayor to extend an agreement with Empress Ambulance Service, Inc., be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 7 AssistantCorporation APPROVED Dept. lerk DEC2 2 202? AN ORDINANCE AUTHORIZING THE MAYOR TO EXTEND AN AGREEMENT WITH EMPRESS AMBULANCE SERVICE, INC. WHEREAS, by letter dated December 14, 2021, tlie Commissioner of tlie Fire Depaitment lias reqriested legislation aritliorizing the Mayor to extend an agreement witli Empress Ambulance Service Inc. rintil December 31, 2022; and WHEREAS, tlie aforesaid agreement lias expired on October 22, 2021; and WHEREAS, p-i'irsuant to tl'ie aforesaid agreement Empress Ambulance will provide tlie City of Mount Veianon tlie following: Two (2) Full-Time Ambulances One (1) Advanced Life Suppoit ("ALS") Person Chie (1) Basic Life Suppoit ("BLS") Person One (1) 12-l'iorir Pait-Time BLS Ambulance; and WHEREAS, tlie aforesaid reqriest is an extreme emergency due to the COVID-1 9; NOW, THEREFORE, The City of Morint Veriion, in City Council convened, does hereby ordain and enact: Section 1. Tlie Mayor is liereby autliorized to extend an agreement with Empress Ambulance Service Inc. ruitil December 31, 2022. Section 2. Tliere is a montlily fee for services with an annual stipend payment of $465,000.00 to be dispersed in montlily installments of $41,457.51 available from Budget Code A4540. (Ambulance), Fire Department 2021 Budget. Section 3. Tliis ordinance sliall take effect upon its approval by the Board of Estin'iate and Contract. K Councilperson Assistant Corporati6n Cou.niel p N CL City Clerk 7 Mneo2cmoai LL- ' a) "E APPFIOVED Dept. 0 Mayor LL: O 5EC 2 8 2fl21 1 RESOLVED, that an ordinance adopted by the City Council on December 22, 2021 and signed by the Mayor on December 23, 2021, creating the position of "Housing and Economic Empowerment Program Manager" for the Mayor's guaranteed income initiative and authorizing the allocation of American Rescue Plan Act Funds, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT APPROVED Dept. Clerk ...i. f7 DEC 2 2 202 /7 AN ECONOMIC ORDINANCE EMPOWERMENT CREATING THE POSITION PROGRAM OF "HOUSING MANAGER" FOR THE AND MAYOR'S GUARANTEED INCOME INITIATIVE AND AUTHORIZING THE ALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDS. WHEREAS, by letter dated December 14, 2021 tlie Deputy Commissioner of tlie Department of Plai'ining & Community Development lias requested legislation autliorizing permission to create tlie position of "I-Iorising and Economic Empowern'ient Program Manager" to serve as tlie lead person for tlie Mayor's Guaranteed Incon'ie Initiative and autlioiizing tlie allocation of American Rescue Plaii Act Funds; and WHEREAS, tl'ie aforesaid position will be at tl'ie annual salary of $74,262.14 for a two year period (2022 & 2023) at tlie total of $148,524.28 and include fiinge benefits commencing Januaiy 1, 2022 tl'u-ougli December 31, 2023; and WHEREAS, on November 10, 2021 tlie City Council adopted an ordinance allocating $1.2 million in ARPA funds tl'irorigli tlie Department of Plaiuiing and Community Development; NOW, THEREFORE, Tl'ie City of Moru'it Venion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Department of Plai'ining and Community Development is liereby aritliorized to create tlie position of "Horising and Economic Empoweri'nent Progran'i Manager" to serve as tlie lead person for tl'ie Mayor's Guaraxiteed Income initiative and aritliorizing tlie allocation of American Rescue Plan Act Funds. Section 2. Funds for tlie aforesaid of $148,524.28 in tlie total amount are available from ARPA fiu'iding in Accoru'it Code A9900.001, COVID Federal Relief Funds under tlie United States Treasury Code EC2.3 - Mayor's Guaranteed Income Initiative. Section 3. This ordinance sl'iall take effect upon its appr(ival by the Board of Estimate and Contract. AS ' ia PTED C i o o Citr Cler E o APPROVED Dept. Mayor DEC2 8 2021 WHEREAS, 011 April 18, 2019, NFS LEASING filed a Notice of Claim seeking tlie sum of $1.3 million against the City of Mount Veinon for property damage to claimant's property on June 1, 2018, wl'iich was allegedly damaged and dismantled by tlie City; and WHEREAS, tlie City of Mount Venion was served witli a suminons and complaint on August 6, 2019; and WHEREAS, tlie Corporation Counsel liereby recommends that the Board of Estimate and Contract approve tlie settlement of the aforesaid claim in tlie amount of $532,500.00; and WHEREAS, tlie aforesaid settlement will be payable in three (3) equal installments of $177,500.00 eacli witli tlie first payment made in January 2022, second installment in Januai-y 2023 and tlie tliird and final payi'nent in Januaty 2024; NOW, THEREFORE, be it RESOLVED, that tlie aforesaid claim of NFS LEASING be settled for the sum of $532,500.00 and tliat said settlement be and the same hereby is approved; and be it furtlier RESOLVED, tliat said sum be paid out of Code A1910.469 (Insurance Claims), 2021 Budget. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant J-U) APPROVED A Dept. I, Clerk DEC2 8 2021 WHEREAS, on Januat'y 13, 2021, DEERE CREDIT FINANCIAL CORP. filed a lawsuit alleging a breach of contract against the City of Mount seeking the sum of over $150,125.75; and WHEREAS, tlie City entered into a lease agreement witli Deere Credit Financial, Inc. for a piece of l'ieavy equipment known as a loader. The City stopped making the agi-eed upon payments as per its lease agreement witli Deere Credit. As a result of the City's failure to pay, the City was sued by Deere Credit. The Courts detert'nined that the City was liable for tlie breacli of tlie lease; and WHEREAS, tlie Cotporation Counsel hereby recommends that the Board of Estimate and Contract approvetlie settlement of the aforesaid claim in the amount of $120,125.75; NOW, THEREFORE, be it RESOLVED, tliat DEERE CREDIT FINANCIAL CORP. be settled for the sum of $120,125.75 and tliat said settlement be and tl'ie same hereby is approved; and be it furtlier RESOLVED, tliat said sum be paid out of Code A1930.494 (Judgi'nents & Settlements), Law Depaitment 2021 Budget. APPRO DA ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant APPROVED Dept. /Clerk