Board of Estimate & Contract

BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, MARCH 29, 2022 4:00 PM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES 1. Authorizing purchase of riew equipment using ARPA funds - Wheel Loader - ($252,241.00). 2. Authorizing the Depaitment of Public Works to purchase new City trash caiis - ($38,072.00). 3. Authorizing payment to Basilicata Plumbing & Heating, LLC for emergency HVAC repairs - City-owned facilities - ($44,697.87). 4. Authorizing the Police Department to purchase new vehicles using ARPA funds - 2022 Ford Escapes for Code Enforcement. ($291,325.00) 5. Granting permission to the Department of Recreation to co-sponsor a City- wide carnival with Ace Amusements. 6. Authorizing the Mayor to enter into an agreement with The Music Team LLC - ($10,000.00). 7. authorizing the Mayor to enter into an agreement with Just Inspire ($ lo,ooo.oo). 8. Authorizing the Mayor to enter into an Inter-Municipal Agreement with the Westchester County Youth Bureau - ($20,576.00. 9. Authorizing the transfer of funds within the Department of Buildings ($15,000.00). 10. Authorizing the Mayor to enter into an Extension Agreement with AXON Entei-prises, Il'lC. and expansion of tlie current contract. 11. Authorizing the Mayor to enter into a "Use and Occupancy Permit #81459 Contract" for the purpose of renting two (2) parking lots from the New York State ("NYS") Department of Transportation ("DOT"). 12. Authorizing the Mayor to enter into a Renewal Agreement with Citizen Observer, LLC for TIP 411. ($2,800.00) 13. Authorizing the Mayor to enter into a Payment Plan Agreement with State Comptroller's Office, New York State and Local Retirement System. Board of Estimate & Contract Page 2 March 29, 2022 AMENDMENTS 14. Amending Ordinance No. 7 adopted on August 11, 2021, entitled "AN ORDINANCE AUTHORIZING A RETIREMENT PLAN (PENSION PLAN 67 4) FOR SENIOR MEMBERS OF THE MOUNT VERNON FIRE DEPARTMENT" SETTLEMENTS 15. Quinn Law Firm - Pre-Suit Payment of Legal Fees Due and payable as follows: March 1, 2022 $422,149.01 one-time payment; March 15, 2022 $60,000.00 plus all current Febniary 2022 billing; April 15, 2022 $60,000.00 plus all current March 2022 billing; May 15, 2022 $60,000.00 plus all current April 2022 billing; June 15, 2022 $60,000.00 plus all current May 2022 billing; July 15, 2022 $60,000.00 plus all current June 2022 billing. 16. Settling the Claim of PROGRESSIVE a/s/o BRITTNEY COLEMAN ($4,759.43) WAR2 9 2fl21 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing purchase of new equipment using ARPA funds - Wheel Loader, be and the same is hereby approved. APPRO!VED A ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o APPROVED ' H ' l- l 4/1/1 // m Dept. ///l / Clerk MAR2 3 20!2 AN ORDINANCE AUTHORIZING PURCHASE OF NEW i EQUIPMENT USING ARPA FUNDS - WHEEL LOADER WHEREAS, by letter dated March 7, 2022, the Commissioner of Public has requested legislation directing the Comptroller to pay in full the cost of a Works Komatsu WA320-7 front wheel loader wl'iich was repossessed due to previous default payments: aiid WHREAS, the United States Environmental Protection Agency ("USEPA") a Municipal Separate Sewer System (MS4) compliance inspection that conducted ultimately resulted in an Administrative Compliance Order ("ACO") on March 8, In order to comply with the requirements of the ACO, a wheel loader is 2015. needed to assist with our Ston'nwater Sewers CMOM (Capacity, Management, Operations, and Maintenance) program, which coincides with our street sweeping operations of all catch basins city-wide; and WHEREAS, Jesco has been identified as a dealer for tlie necessary and lias quoted the City of Mount Vemon for a John Deere 624 P-Tier equipment 4WD Loader under NYS OGS Contract #PC69403 for $252,241.00; NOW, THEREFORE, Tlie City of Mount Vemon in City Council convened, does hereby ordain and enact: Section 1. Tlie Comptroller is hereby authorized to issue payment to Jesco in the amount of $252,241.00. Section 2. Funds for the aforesaid will be available within the American Rescue Plan - Infrastructure - Cleaii Water: Stormwater - Equipment and Supplies (H8140.203 C932). This contract is a State contract and therefore exempt from the bid requirements. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. APPROVED AS TO FORM Assistant Corporation Counsel o 0 c o a APPROVED Dept. l MAR2 9 2022 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Department of Public Works to purchase new City trash cans, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ' Corpo ion Coufisel 5:%45 APPROVED "Cl Dept. Clerk MAR 2 3 AN ORDINANCE AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO P'[TRC}IASE NEW CITY TRASH CANS WHEREAS, by letter dated Marcl'i 7, 2022, tlie Commissioner of the Department of Public Works has requested legislation authorizing permission to purchase new City trash cans using ARPA Funds at a total cost of $38,072.00; and WHEREAS, the City has battled aii ongoing littering, illegal dumping aiid scattered debris nuisance for many years. These afflictions have compounded into rodent and rat infestations, foul odors, backed-up sewer lines, and a lack of pride in our community; and WHEREAS, the City encourages its residents and business owners to "Love (>ir City", DPW is worl<ing on ways to improve our quality of life. One of the main concerns is the lack of proper receptacles placed around the City's business and transit districts; and WHEREAS, Global Industrial has been identified as the vendor to supply new trash cans to be placed throughout the City. Global Industrial has given the City a quote of $38,072.00, which is at a 55% discount of their regular price for one hundred (100) perforated steel 55-gallon round trash cans under NYS OGS Contract #PC67464; NOW, THEREFORE, The City of Mount Vernon in City Council convened, does hereby ordain and ei'iact: Section 1. The Department of Public Works is hereby authorized to purchase one hundred (100) perforated steel 55-gallon round trash cans under NYS OGS Contract #PC67464 at tlie cost of $38,072.00. Section 2. Funds for the aforesaid is available through the American Rescue Plan - Negative Economic Impacts - Streetscape Litter Reduction (A8020.101ARP). Tliis contract is a State contract and tlierefore exempt from the bid requirements. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson '- City Clerk APPROVED o APPROVED Dept. Mayor WAR 2 9 2te' RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing payment to Basilicata Plumbing & Heating, LLC for emergency HVAC repairs - City- owned facilities, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT // // Cor I / .e/ o o APPROVED Dept. Clerk o MAR 2 3 a"'> AN ORDINANCE AUTHORIZING PAYMENT TO BASILICATA PLUMBING & HEATING, LLC FOR EMERGENCY HV AC REPAIRS - CITY-OWNED FACILITIES WHEREAS, by letter dated February I6, 2022, the Commissioner of Public reqyiested legislation authorizing payment to Basilicata Pliunbing & Works l'ias for Emergency HVAC Repairs - City-Owned Facilities required and Heating, LLC perfori'ned in the amount of $44,697.87 (Invoice attached); and WHEREAS, said repairs were perfonned ixi the following buildings: Location Invoice Amounf Coint House 654 11/10/2021 $13,261.37 Doles Center 680 01/20/2022 $ 7,820.63 Doles Center 687 01/20/2022 $ 928.61 3rd Avenue Offices 681 01/20/2022 $ 853.81 Lincoln Avenue Firel'iouse 682 01/20/2022 $ 3,066.77 Fulton Avenue Fireliouse 683 01/20/2022 $ 3,101.52 Tliird Street Fireliouse 684 01 /20/2022 $ 3,401.42 Tliird Street Firehouse 685 01/20/2022 $11,316.22 - Comptroller's Office 686 01/20/2022 $ 947.52 City Hall TOT AL:DUE: NOW, THEREFORE, Tlie City of Moru'it Vernon in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby authorized to issue payment to Basilicata Plumbing & Heating, LLC in the amount of $44,697.87. Section 2, Funds for the aforesaid will be available within the Aanerican Appropriations Services to Disproportionately Impacted Rescue Plan Communities - (Public Health) - City Owned Property Capital Projects Covid & Operational Compliance (PHS-004 L.7) 2022 Budget. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. THIS ORDINANCE APPROVED AS TO FORM ( .a Rresident A Assistant Corporation Cpunsel o O(i o City Clerk APPROVED APPROVED Dept. Mayor MAR 2 g 2[!22 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Alr'dli5,[2gpaprr)cn+to purchase new vehicles using ARPA funds - 2022 Ford Escapes for Code Enforcement, be and the same is hereby approved. APPROVED A 'TO M ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 4 C%I o APPROVED Dept. Clerk MAR 2 .3 L(- ANORDINANCEAUTHORIZINGTHE 13v-4nen4 J (2gl;,:urxs h=.r. r'OLICIu DEP,{RTMENT TO PURCHASE NEW """ VEHICLES USING ARPA FUNDS - 2022 FORD 'A ESCAPES FOR CODE ENFORCEMENT WHEREAS, by letter dated March 7, 2022, the Commissioner for the Department of Public Works has requested legislation authorizing the purchase of new vehicles using ARPA Funds - 2022 Ford Escapes for Code Enforcement allowing Code Enforcement Officers to support and enhance quality of life, while working to keep aging buildings, homes and properties from becoming "eyesores". It is DPW's goal to have enough safe and reliable vehicles for use when needed. The vehicles will be available in a motor pool which departments can "sign in/out" to rise for their workday; and WHEREAS, the dealer, Shultz Ford has given the City of Mount Vernon a quote of $291,325.00 for the purchase of ten (10) 2022 Ford Escapes under NYS OGS Contract #PC69148; NOW, THEREFORE The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Department of Public Works is hereby authorized to purchase new vehicles from the dealer, Shultz Ford using ARPA Funds - 2022 Ford Escapes for Code Enforcement allowing Code Enforcement Officers to support and enhance quality of life and are assigned within the Department of Public Safety's motor pool. The ten (10) 2022 Ford Escapes to be purchased are as follows: Account Project ID Category Number of Amount Number Vehicles A3620.203ARP GOV-002 6. 1 Building Dept. SUVs 6 $174,795.00 A3410.203ARP GOV-002 6. 1 Fire Dept. - 2 SUVs 2 $ 58,265.00 A1640.203ARP GOV-002 6.1 DPW SUVs 2 $ 58,265.00 TOTAL $291,325.00 Section 2. Funds for the aforesaid in the amount of $291,325.00 are available through the American Rescue Plan Appropriations. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. ' - Councirperson AP.PROVEDASro,;tos% THIS ORDINANCE SiStant Corporqtion C5mnSel : / !,-Prgtdent o I '-// )'j.4 / ,i {' ) I,' I 'i- rr o City Clerk APPROVED o o MA 4 2022 E o APPROVED Dept. Mayor MAR 2 9 2U22 5 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, granting permission to the Department of Recreation to co-sponsor a City-wide carnival with Ace Amusements, be and the same is hereby approved. PROV D A ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Cor ration ounsel o APPFIOVED Dept. C: o C/) a Clerk E MAR2 3 2022 5 AN ORDINANCE GRANTING PERMISSION TO THE DEPARTMENT OF RECREATION "TO CO-SPONSOR A CITY-WIDE CARNIVAL WITH ACE AMUSEMENTS" of the WHEREAS, by letter dated March 14, 2022, the Cornrnissioner said department to co- Departmentof Recreation has requested legislation autliorizing 7' 2022 sponsora City-wide Carnival witli Ace Amusements from Thursday, April lot #1 1 ; and tl'u'ougb Sunday, April 17, 2022 in tlie right section of the municipal WHEREAS, tlie schedule for tlie event is as follows: Thursday, April 7'h 4:00 p.m. until 8:00 p.m. (OpenirtgDay) Friday, April 8" 4:00 p.m. until 8:00 p.m. Saturday, April 9e'l 4:00 p.m. until 8:00 p.m. Sunday, April 1 0'h- 4:00 p.m. tu'itil 8:00 p.m. Monday, April Ilth 4:00 p.m. until 8:00 p.m. Tuesday, April 12t'l 4:00 p.m. until8:00 p.m. Wednesday, April 13th 4:00 p.m. tu'itil 8:00 p.m. Thursday, April 14f" 4:00 p.m. until 8:00 p.m. Friday, April 15' 4:00 p.m. until 8:00 p.m. Saturday, April I 6(h 4:00 p.m. until 8:00 p.m. Sunday, April 17th 4:00 p.n'i. until 8:00 p.m. NOW, THEREFORE, Vernon in City Coiu'icil convened, does liereby ordain and The City of Mount enact: 1. Permission is hereby granted to the Department of Recreation Section Carnival witli Ace Amusements from Thursday, April 7' to co-sponsor a City-wide Aprill7, 2022 in tlie right section of the municipal lot #1 1. 2022, through Sunday, Permission is hereby granted to the Department of Public Section 2. Parking" signs by Monday, ApriI 4, 2022, indicating that the Safety to post "No parking lot will not be available on the above-mentioned dates and times. Permission is also granted to tlie Department of Public Safety Section 3. Works to close the right section of the municipal lot #ll and Department of Public fi-om Monday, April 4, 2022, through Tuesday, April 19, 2022. The City of Mount Vernon Fire Department requests a site visit Section 4. prior to event opening. Tlie purpose of this inspection is to at Ieast three (3) liours all of the fire extinguishers, electrical cox'inections, egress paths and any trip inspect Also, a site plan (drawing) one week prior to the event liazards tl'iat may be present. 2020 Fire Code Section 403.I2.3.I, not fewer than two trained opening. As per NYS and not fewer than one trained crowd manager for each 250 persons crowd managers or portion thereof, shall be provided for the gathering Section 5. In the application, the applicant specified that food will be Therefore, both an inspection and permit are necessary for azty open flaxnes served. or warming units before the event. In the case of gasoiine, kerosene or diesel generator(s), an inspection and permit is necessary before the event. 6. In case of additional Emergency Ambulance services, a notice Section in advaiice of 96 liours is required. MAR2 3 Section 7. Public Assembly inspections can be scheduled from the Fire Prevention Bureau, 914-665-2611 Monday through Friday 8:30 a.m. -4:30 p.m. Section 8. Further, the Department of Public Safety recommends that Ace Amusements provide their own security for the event. It is also recommended that the patrol supervisor monitors tlie event and be autliorized to hire persoru'iel on an overtime basis, if necessary, at the expense of the organizers. Approval of tliis request is recommended. Section 9. Fuither, the Department of Public Safety also recommends that the parking authority should makes all necessary arrangements to restrict parking in the lot prior to April 4, 2022, tbrough April 19, 2022. Section 10. Funds for the aforesaid will be minimal for staff to monitor said event and will not to exceed $500.00 which is available in Budget Code A7310.104, Department of Recreation 2022 Budget. Section 11. This ordinaiice shall take effect upon its approval by the Board of Estiinate and Contract. Councilperson THIS ORDINANCE ADOPTED BY CITY CpUNCIL I 'it.' City Clerk FIOVED APPROVED Dept. Mayor Page 2 AAR2 9 2nu (9 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into an agreement with The Music Team LLC, be and the same is hereby approved. PROVED A ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o ge o APPROVED Dept. o Clerk C/) a) Cj MAR2 3 20:?? i, / AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE MUSIC TEAM LLC WHEREAS, by letter dated March 16, 2022, the Deputy Director of the Youth Bureau has requested legislation aritliorizing the Mayor to enter into an agreement with Tean'i LLC in tlqe amount of $10,000.00 The Music for the Mount Veinon Youth Mount Vernon Bureau's STRONG Program (Students Taking Responsibility and Ownership Now and Graduating) for tlie contract period March 7, 2022 - June 30, 2022 to deliver 32, l-hour classes to participants; ai'id WHEREAS, the aforesaid agreement is part of an award accepted by the City tlirough legislation dated June 28, 2017 in tlie amount of $1,120,000.00 for the period July 1, 2017 - June 30, 2022 from the New York State Education Department ("NYSED") to administer 21s' Century Community Learning Centers Program; and WHEREAS, tlie Mount Vernon Youtli Bureau will subcontract with The Music Team, LLC to offer eight (8) weeks of music technology in the after-school program for four (4) scl'iools. Each session will discuss the tools and skills needed to become a successful Disc Jockey. They will be provided with proper equipment needed to participate, included but not limited to DJ controllers, headphones, USB drives, laptops and music downloads. Sessions will also discuss the history of DJing. The goal of the program is to promote a socially ei'iriched envirorunent tliat encourage each participant to feel confident in expressing themselves creatively tl'irough music; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into an agreement with Tl'ie Music Team LLC in the amount of $10,000.00 for tlie Mount Vemon Youtli Bureau's Mount Vemon STRONG Program for the contract period March 7 1, 2022 - June 30, 2022 to deliver 32, 1-hour classes to participants. Section 2. Tlie aforesaid funds in an amount not to exceed $10,000.00 are to be accounted in Revenue Code A 4820 (State funding) to provide for an appropriation in Budge Code A7316.405 (contracted expenses). Tlie CFDA# is 84.287. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. I7-' " Assistant Corpo(itlon Counsel City Clerk APPROVED , ="t 2022 APPFIOVED Dept. Mayor MAR 2 9 2022 1 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into an agreement-mith Just Inspire, be and the same is hereby approved. o o OIC Clerk 7 MAR? 3 AN ORDINANCE AUTHORJZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH JUST INSPIRE WHEREAS, by letter dated Marcli 16, 2022, the Deputy Director of the Youth Bureau has requested legislation authorizing the Mayor to enter into an agreement with JtJST INSPIRE in tlie amount of $10,000.00 for the Mount Vemon Youtli Bureau's Mount Vernoxi STRONG Program (Students Taking Responsibility and Ownersliip Now and Graduating) for the contract period April 1, 2022 - June 30, 2022 to deliver 32, 1-hour classes to paiticipaiits; and WHEREAS, the aforesaid agreement is pait of an award accepted by the City through legislation dated June 28, 2017 in the amount of $1,i20,000.00 for the period July 1, 2017 - June 30, 2022 from the New York State Education Depai-tment ("NYSED") to administer 21s' Century Cornrnunity Learning Centers Program; and WHEREAS, the Mount Vemon Youth Bureau will subcontract with JUST INSPIRE to offer a total of 60 Mount Vernon S.T.R.O.N.G. participants from Benjamin Turner Middle and Colurnbus K-8 Scl'iooIs. Prograrnrning is designed to teach children fitness through martial aits instruction with a philosophy and exercises to improve mental focus and physical agility. They will also provide Yoga instruction to tuild focus, confidcnce and teacli participants how to calm their minds and bodies through various breathing exercises; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1, The Mayor is hereby autliorized to enter into an agreement witli JUST INSPIRE in the amoin'it of $10,000.00 for the Mount Vernon Youth Bureau's Mount Vemoxi STRONG Progmm for the contract period April 1, 2022 - June 30, 2022 to deliver 32, l-hour classes to participants. Section 2. The aforesaid funds in aii amount not to exceed $10,000.00 are to be accounted in Revenue Code A 4820 (State funding) to provide for an appropriation in Budge Code A7316.405 (contracted expenses). The CFDA# is 84.287. Section 3. Tliis ordinance sl'iall take effect upon its approval by the Board of Estimate and Contract. Council@erson THIS ORDINANCE ADOPTED BY CIT,Y COUNCIL j/ Assistant Corporition Copnsel o o APPROVED o Dept. Mayor WAR2 9 2fl22 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into an agreement with the Westchester County Youth Bureau, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corp ration ounsel o APPROVED c o Dept. e v-7 1/ in a o Cierk t/) E a) o C< MAR2 3 2022 AN ORDINANCE AUTHORIZING TI-IE MAYOR TO ENTER INTO AN INTER-MUNICIPAL AGREEMENT WITH THE WESTCHESTER COtJNTY YOUTH BUREAU WHEREAS, by letter dated March 16, 2022, the Executive Director of tlie Youth Btreau has requested legislation autl'iorizing tlie Mayor to enter into an Inter- Municipal Agreement with the Westchester County Youth Bureau in the amount of $20,576.00 to support the implementation of positive youth development program which are offered through tlie Mount Vernon Youth Bureau for the for the contractual period starting Jai'iuaiy 1, 2022 tlu-ough December 30, 2022; and WHEREAS, the Youth Services Prograin is intended to build both internal and external growth by introducing economic security, work experience and positive youth development geared towards youths ages 14-24 to attain progranq goals and objective identified by the Touchstone Life Area. The goal of the Mount Vernon Youth Services Prograx'n Is to provide youths with training, academics, progran'is, resources and work experience opportunities; NOW, THEREFORE, The City of Mouit Vernon, in City Council convened, does hereby ordain and enact: Sectionl. Tlie Mayor is hereby authorized to enter into an Inter- Municipal Agreement with the Westchester County Youth Bureau in the amount of $20,576.00 to support the implementation of positive youth development program for the contract period starting January 1, 2022 - December 30, 2022. Section 2. The aforesaid fiinds in an amount not to exceed $20,576.00 are to be accounted in Revenue Code A 4790 for appropriations in budget code A7318.101 (Salaries), A7318.803 (Fringes) and A7318.458 (miscellaneous expenses), whicli includes vendors, training, consumables, supplies, aztd stipend. There is no matcliing obligation for tliis grarqt. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Couricilperso Assistant CorporaQdFi Courisel City Clerk c o APPROVED (/l 0 o Dept. Mayor -MAR2 9 2D2t RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the transfer of funds within the Department of Buildings, be and the same is hereby approved. PFIOVE%S TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT CorporaPn Couns o APPROVED Dept. o Cle E o MAR 2 :Ei AN ORDINANCE AUTHORIZING THE TRANSFER OF F{JNDS WITHIN THE DEPARTMENT OF BUILDINGS WI-IEREAS, by letter dated March 15, 2022, the Cornrnissioner of the Department of Buildings has requested permission to transfer $15,500.00 within said department to facilitate an increase in step and grade for the City's Elevator/Building Inspector from Grade 8C, Step 10 to Grade 13A, Step 10; NOW, THEREFORE Tl'ie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby autliorized aiid directed to transfer the sui'n of $15,000.00 within the Department of Buildings 2022 Budget as follows: Transfer Amount From Budget Code To Budget Code $10,000.00 A3620.101 A3620.101 $5,000.00 A3620.101 A3620.101 Total Transfer Ai'nount: $15,000.00 A3620.10I A3620.101 Section 2. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson CN (%J 0 CN C') N (Q City Clerk APPROVED APPFIOVED Dept. By APDa'a Mayor MR 2 g 2022 ("O RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into an Extension Agreement with AXON Enterprises, Inc. and expansion of the current contract, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT t Corpora i n Co!ltlsel S. i APPROVED Dept. o Clerk /O MAR2 3 2022 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN EXTENSION AGREEMENT WITH AXON ENTERPRJSES, INC. AND EXPANSION OF THE CURRENT CONTRACT WE-IEREAS, by letter dated March 14, 2022, the Commissioner of the Department of Public Safety has requested legislation authorizing the Mayor to enter into an extension agreement with Axon Enterprises, Inc. and expansion of the contract for an additional 15 body worn cameras and the installation and maintenance of 10 'in car' video systems; and WHEREAS, the Mount Vernon Police Department currently has a contract with Axon Enterprises, Inc for tlie purchase and maintenance of 20 body worn cameras, along with the digital storage of the video from the body worn cameras, via Axon's cloud service, evidence.com; and WHEREAS, the Morint Police Department Vernon is requesting an extension of ' the current contract past its 5-year texm so as to encompass a five-year term from the date of re-signing. This would extend the contract to the year 2027. In addition to the current terms (20 body cameras, waiyanty, and maintenance on said cameras, along with digital storage of the recordings via evidence.com), they are asking for an additional 15 body worn cameras, along with the installation of 10 'in car' dash mounted cameras. The items requested are as follows: Equipment New - 35 new Axon Body 3 ' $35,778.00/year - 5 years or catneras, along with all associated docking, $181,640.00 = Total charging and licenses Equipment New - 10 new Fleet 3 'in car' $24,997.20/year - 5 years or dasli inounted cameras, along witli all $124,986.00 = Total associated docking, 'l'iotspot' access and )icenses NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into an extension agreement with Axon Enterprises, Inc. for and expansion of the contract for an additional 15 body worn cai'neras and the installation and maintenance of 10 'in car' video systems and all equipment shown above.  reqriired to enter into said contract with Axon Sectioyi 2. Tl'ie total amount per year for or a one-time payment of $306,626.00. Enterprises, Inc. is $61,325.20 is available within the City's 2022 Budget - Funding for the aforesaid expense for services to Disproportionately Impacted American Rescue Plaii's Appropriation Budget Line A3 120.203ARP - (SDI-001 3.16). Communities - (Public Health) shall take effect upon its approval by the Board of Section 3. Tliis ordinance Estimate & Contract. Councilperson THIS ORDINANCE Q)Ct) City Clerk APPROVED o o U) t'o E a) o APPROVED 0 Dept. Mayor Pdge 2 #AR2 g 2022 xi RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into a "Use and Occupancy Permit #81459 Contract" for the purpose of renting two (2) parking lots from the New York State ("NYS") Department of Transportation ("DQT:'), be and the same is hereby approved. - - - ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ,i/ H cor5or i Fi o APPROVED Dept. o Clerk o fl MAR 2 3 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A "USE AND OCCUPANCY PERMIT #81459 CONTRACT" FOR THE PURPOSE OF RENTING TWO (2) PARKING LOTS FROM THE NEW YORK ST ATE ("NYS") DEPARTMENT OF TRANSPORTATION ("DOT") WI-IEREAS, by letter dated Marcl'i 17, 2022, the Corninissioner of the Department of Public Safety has requested legislation authorizing the Mayor to enter into a "Use and Occupancy Permit #81459 Contract" for the purpose of renting two (2) parking lots from the New York State ("NYS") Department of Transportation ("DOT"); and WHEREAS, the City of Mount Vernon has been renting two (2) parking lots (Lots 7 and 13) from the State of New York, Department of Transportation for over two (2) decades. Lot Seven (7) is located on Broad Street between Locust & North Terrace Streets. Lot Thirteen (13), is located on North MacQuesten Parkway (Fleetwood Train Station). Tl'ie contracted montlily rental fee is $3,000.00 for both lots, per montli, for a total annual cost of $36,000.00. Lot 7 is a "Permit Only" parking area and Lot 13 is botli permitted ai'id metered parking. The collected fees cover the rental costs of both lots; and WHEREAS, the City is not in arrears by tlie total amount covered by the term of tliis contract, as the monthly rent was paid up to August 2020. The City is in arrears for 19 months, for a total of $57,000.00 and will owe tlie remainder of this year's contract of $27,000.00 to be paid monthly, in accordance with the contract terms. Payment for the aforesaid will be in an amount not to exceed 3,000.00 for both lots, per month; NOW, THEREFORE, The City of Moui'it Vernon, in City Council convened does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into a retroactive contract / agreement witl'i New York State Department of Transportation for the Use & Occupancy Pen'nit #81459 for parking lot No. 7 at Broad Street and parking lot No. 13 at MacQuesten Parkway for the teim March 18, 2022 through December31, 2022. Section 2. Funds for tlie aforesaid not to exceed $3,000.00 per month for both lots and are available in Budget Code A3 120.468, Departmentof Public Safety ("Rent") 2022 Budget. Section 3. This ordinance shall take effect n its ap the Board of Estimate and Contract. o ATTEST (J@) APPROVED MAR 2 4 o APPROVED Dept. Mayor MAR2 9 2022 RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into a Renewal Agreement with Citizen Observer, LLC for TIP 411, be and the same is hereby approved. c o cri Clerk a MAR2 3 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A RENEWAL AGREEMENT WITH CITIZEN OBSERVER, LLC FOR TIP 411 WHEREAS, by letter dated March 14, 2022, the Commissioner of the Department of Public Safety has requested legislation authorizing the Mayor to enter into a renewal agreement with Citizen Observer, LLC for Tip 411; and WHEREAS, the aforesaid agreement will allow civilians to text information anonymously to tl'ie Police Department; and WHEREAS, the aforesaid agreement will corni'nence April 1, 2022, through March 31, 2023, at a cost not to exceed $2,800.00; NOW, THEREFORE, Tlie City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. Tlie Mayor is hereby authorized to enter into an agreement witli Citizen Observer, LLC for Tip 411. Section 2. Funds in the amount not to exceed $2,800.00 are available in Budget Code A3120.449 (Investigations and Trials), Police Department 2022 Budget. Section 3. This ordinance shall take effect upon its approval by tlie Board of Estimate & Contract. (l)a:l 0 CL- City Clerk U)(I) APPROVED Dept. By Mayor MAR 2 9 2U22 I"Z= RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, authorizing the Mayor to enter into a Payment Plan Agreement with State Comptroller's Office, New York State and Local Retirement System, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT mCorporation 6"unsel o APPROVED Dept. o cri a ,13 4AR2 3 2022 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PAYMENT PLAN AGREEMENT WITH ST ATE COMPTROLLER'S OFFICE, NEW YORK STATE AND LOCAJ, RETIREMENT SYSTEM WHEREAS, by letter dated March 17, 2022, the Comptroller has requested autl'iorizing the Mayor to enter into a partial payment plan agreement with legislation Comptroller's Of'f:ice, New York State and Local Retirement System, beginning State on April 1, 2022 and ending on August 1, 2022. WHEREAS, on February 14, 2022, a letter was received from NYSLRS infortning the City would accrue daily interest on premium payments due on February 1, 2022 at the rate of $804.92 per day for the ERS Aru'iual Invoice and $1,889.45 per day for the PFRS Ai'inual Invoice; and WHEREAS, given our limited available cash on hand, we were not in tlie to pay these premiums on the due date. The Comptroller negotiated the position NYSLRS to amortization a portion of the premium payment over a 1 2-year period, whicli will be presented to the City Council at a later date, and to enter into a payment agreement for remaining portion of the payment due; and WHEREAS, a copy of tlie letter of agreement from the NYSLRS with the payment amounts and schedule, which will save the City from tlie high associated daily interest rate is attached; and WHEREAS, the payment plan offers a more reasonable payment amount that can be managed by the adopted budget. Therefore, legislation is needed to authorize tlie payment of the payment plan agreement irnrnediately; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. It hereby authorizes the Mayor to enter into a payment plan agreement with State Comptroller's Office, New York State and Local Retirement System, beginning on April 1, 2022 and ending on August 1, 2022. Section 3. This ordinance sl'iall tal<e effect upon its approml by the Board of Estimate Contract. Co4ncilperson o APPROVED m- Dept. MAR 2 9 2022 l=Ji RESOLVED, that an ordinance adopted by the City Council on March 23, 2022, and signed by the Mayor on March 24, 2022, amending Ordinance No. 7 adopted on August 11, 2021, entitled "AN ORDINANCE AUTHORIZING A RETIREMENT PLAN (PENSION PLAN 674) FOR SENIOR MEMBERS OF THE MOUNT VERNON FIRE DEPARTMENT", be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c t"' o)O o > > c-i APPROVED Dept. !'JAR ?."3 "2(V2'.J'. [5 AN ORDINANCE AMENDING ORDINANCE N0. 7 ADOPTED ON AUGUST 11, 2021, ENTITLED "AN ORDINANCE AUTHORIZING A RETIREMENT PLAN (PENSION PLAN 674) FOR SENIOR MEMBERS OF THE MOUNT VERNON FIRE DEPARTMENT" The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The fourth, fifth and sixth decretal paragraphs of Ordinance No. 7, adopted August 11, 2021, entitled "AN ORDINANCE AUTHORIZING A RETIREMENT PLAN (PENSION PLAN 67 4) FOR SENIOR MEMBERS OF THE MOUNT VERNON FIRE DEPARTMENT" is liereby amended as follows: WHEREAS, by letter dated August 6, 2021, the Commission for the Fire Department is requesting legislation authorizing the consideration and approval of a Retirement Plan (Pension Plaii 674) wliich is a cost saving for the City of Mount Vernon arid allows for senior members of tlie Fire Department to leave/retire in'irnediately within the first year of the Plan; and (FWF' WHEREAS, the First Administration along with the executive leadership of Local 107 conducted a tabulation analysis of the first Grade Firefighter at top salary. Tlie data reflects nine (9) members would retire within the First year, (vaxying ranks of members; Deputy Cl'iief's, [Captions], Lieutenants Senior FFs [FF's]) aiid about seven (7) the second year would iinmediately save and be replaced by new members of Tier 6 in the City Pension Contribution at 14.4%. Each retiring member and new hires in Tier [Tire] 6 at lower salaiy for the fourth year alone of this new Pension Plai'x would equal an estimated cost saving to the City of approximately $4,693,444 (2021-2026); and WI-IEREAS, each cohort of retiring top level pay members leaving/retiring would be replaced witl'i Tier 6 Probationary Firefighters would reduce the years of qrialifying Firefighters impacting the savings through 2027 and beyond. This proposed Pension Plan 674 would allow and even expedite most current Tier 2 Members to Retire within the new one through three years almost immediately. Tier 2 members, the city contributes 28% to tlieir pension whereas Tier 6 members, the city contributes 14% which is a significant cost savings; and WHEREAS, the City Council Vernon does hereby elect of the City of Mount to provide, pursuant to Chapter of 2003, tl'ie age 55 retirement 674 of the Laws without benefit reduction of Section 375-I or 375-i of the Retirement and Social Security Law, as presently or hereafter amended; and WHEREAS, the effective date of sucli sl'iall be the 31Stday of March 2022; and WHEREAS, of the benefit cannot be prior to the date this the effective date resolution is "filed" with the Comptroller. Documents mailed by the United States Postal Service registered or certified mail retum receipt requested or express mail and ultimately received by the Retirement System will be considered receivedas of the postmark date; and WHEREAS, the Fire Administration anticipates a "wave effect" massexit upon approval/adoption of this new Pension Plan; NOW, THEREOFRE, {5 MAR 2 3 2022 15' The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Morint Vernon City council authorizes the consideration and approval of a Retirement Plan (Pension Plan 674) that allows for senior members of the Fire Depaitment to leave/retire immediately within the first year of the Plan. Section 2. This ordinance shall talce effect [irnmediatelyl upon its approval by the Board of Estimate and Contract; the effective date of the benefits shall be March 31, 2022. New Matter Underlined Deleted Matter in Brackets [ ] Councilperson APPROVEDAS T:0-E70RM THISORDINANCE City Clerk APPROVED o MAR 2022 o APPROVED Dept. BY Mayor J J.y.+ MAR 2 9 2[i22 15 WHEREAS, the Quinn Law Firm was retained to represent the City in various personnel matters from 2017 to the present. The City thus failed to adequately budget for these expenses and as a result have an outstanding balance of $722,149.01 accrued over several years (2017-2021) during which past administrations and the former Comptroller Reynolds failed to pay and ignored repeated requests for payment of said-invoices; and WHEREAS, by letter dated March 14, 2022, the Corporation Counsel hereby recommends that the Board of Estimate and Contract approve a one-time payment in the atnount of the aforesaid claim in the amount of $422,149.01 on or before March 1, 2022, and the balance of $300,000.00 paid in five (5) monthly installments starting March 15, 2022. The installment payment schedule will be as follows: March 15, 2022 $60,000.00 plus all current February 2022 billing; April 15, 2022 $60,000.00 plus all current March 2022 billing; May 15, 2022 $60,000.00 plus all current April 2022 billing; June 15, 2022 $60,000.00 plus all current May 2022 billing; July 15, 2022 $60,000.00 plus all current June 2022 billing. NOW, THEREFORE, be it RESOLVED, that said sum be paid out of Budget Code A1930.494 Judgments & Settlements (Increase for DEC Settlements), 2022 Budget. APPROVED AS 'T:O QM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Jkt Corporati h C nsel CCI o APPROVED Dept. c o a o MAR 2 9 2022 WHEREAS, on December 22, 2020, PROGRESSIVE a/s/o BRITTNEY COLEMAN filed a Notice of Claim seeking the sum of $$5,949.29 against the City of Mount Vernon for property damage to claimant's 2013 Hyundai Santa Fe, which was allegedly damaged by Department of Public Works pickup truck on October 7, 2020; and WHEREAS, the Corporation Counsel hereby recommends that the Board of Estimate and Contract approve the settlement of the aforesaid claim in the amount of $4,759.43.00; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of PROGRESSIVE a/s/o BRITTNEY COLEMAN, be settled for the sum of $4,759.43.00 and that said settlement be and the same hereby is approved; and be it further RESOLVED, that said sum-be paid out of Code A1910.469 (Insurance- Claims), 2020 Budget. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT C'%! CO o o APPROVED Dept. Clerk