Board of Estimate & Contract

BOARD OF ESTIMTE & CONTRACT AGENDA WEDNESDAY, AUGUST 24, 2022 4:00 P.M. MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY "REVISED" RESOLUTIONS APPROVING ORDINANCES I. Amending Ordinance No. 8 adopted on August 10, 2022, entitled "An Ordinance authorizing the Department of Public Works to purchase new City trasli cans" ($19,036.00, fifty (50) perforated steel 55-gallon round trash cans - ARPA Funds under NYS OGS Contract#PC6746-AccountCode A8170.447ARP)). 2. Amending Ordinance No. l3 adopted on August 10, 2022, entitled "An Ordinance authorizing the Mayor to enter into an agreement with the New York State Environmental Facilities Corporation ("NYS EFC") to accept grant funds for capital improvement projects throughout the City" ($5,000,000.00-funds will be into Revenue Code H3990 (State Aid, Sewer Cap Pro)-and accounted for in the deposited foIlowing capital fund accounts: H8120.203 C934: Sanitaiy Sewer in the amount of $4,000,000.00; and H8140.203 C935: Stortn Sewer in the amount of $1,000,000.00. 3. Requesting permission to create and add a Finance and Employee Benefits Specialist position, reallocate funds within salaiy line A13 15. 101 from the Senior Keyboard Specialist position to cover the salary of the newly added position for the remainder of the year within the Department of Finance ($67,008.33 - Salary Line A13 15.101, Salaries and Wages). SALARY RESOLUTION S o :r . 4: Specialist) Benefits andEmployee (Finance ofFinance Department  1&53 1892 1, < o BOARD OF ESTIMTE & CONTRACT AGENDA WEDNESDAY, AUGUST 24, 2022 4:00 P.M. MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES AMENDMENT 1. An ordinance adopted by the City Council on August 19, 2022, amending Ordinance No. 8 adopted on August 10, 2022, entitled "An Ordinance autliorizing the Department of Public Works to purchase new City trash cans" ($19,036.00, fifty (50) perforated steel 55-gallon round trash cans - ARPA Funds under NYS OGS Contract #PC67464. Account Code 48 I 70.447 ARP)). AMENDMENT 2. An ordinance adopted by the City Council on August 19, 2022, amending Ordinance No. 13 adopted on August 10, 2022, entitled "An Ordinance authorizing the Mayor to enter into an agreement with the New York State Environmental Facilities Corporation ("NYS EFC") to accept grant funds for capital improvement projects througliout the City" ($5,000,000.00-funds will be deposited into Revenue Code H3990 (State Aid, Sewer Cap Pro)-and accounted for in the following capital fund accounts: * H8120.203 C934: Sanitary Sewer in the amount of $4,000,000.00; and H8140.203 C935: Storm Sewer in the amount of $1,000,000.00. i . " I AUG2 jl2022 RESOLVED, that an ordinance adopted by the City Council on August 19, 2022, and signed by the Mayor on August 23, 2022, amending ordinance No. 8 adopted on August 10, 2022, entitled "AN ORDINANCE AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE NEW CITY TRASH CANS" ($19,036.00, ARPA Funds under NYS OGS Contract #PC67464) - funds available through the American Rescue Plan - Negative Econon'iic linpacts - Streetscape Litter Reduction (A8170.447ARP), be and the same is hereby approved. ADOPTED BY /7appsoycoA! rqop BOARD OF ESTIMATE AND CONTRACT i corp ltror5p"ounsei o o APPROVED o Dept. Clerk AU6I 9 2tl22 AN ORDINANCE AMENDING ORDINANCE N0. 8 ADOPTED ON AUGUST 10, 2022, ENTITLED "AN bpN5(J, ORDINANCE AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE NEW CITY TRASH CANS" The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The first decretal paragraph, the fourth paragraph, Section I and Section 2 of Ordinance No- 8, adopted on August 10, 2022, entitled "AN ORDINANCE AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE NEW CITY TRASH CANS" is hereby amended as follows: WHEREAS, by letter dated August 4, 2022, the Commissioner of the Department of Public Works has requested legislation authorizing the purchase of fiftv (50) perforated steel 55-gallon round {two thousand (2,000) 32-Gallon Round Bin new City] trash cans using ARPA Funds at a total cost of $19,036.00 under NYS OGS Contract #PC67464; and WHEREAS, the City has battled an ongoing littering, illegal dumping and scattered debris nuisance for many years. These afflictions have compounded into rodent and rat infestations, foul odors, backed-up sewer lines, and a lack of pride in our commuity; and WHEREAS, the City encourages its residents and business owners to "Love Our City," DPW is working on ways to improve our quality of life. One of the main concerns is the lack of proper receptacles placed around the City's business and transit districts; and WE-IEREAS, Global Industrial has been identified as the vendor to supply new trash cans to be placed throughout the City. Global Industrial has given the City a quote of $19,036.00, which is at a 55% discount of their regufar price for perforated steel 55-zallon round {two thousand (2,000) 32-Gallon Round Bin new City] trash cans under NYS OGS Contract #PC67464; NOW, THEREFORE, The City of Mount Vernon in City Council convened, does hereby ordain mid enact: Section 1. The Department of Public Works is hereby authorized to purchase fifty (50) perforated steel 55-gallon round jtwo thousand (2,000) 32-Gallon Rotuid Bin new Cityl trash cansusing ARPA Funds at a total cost of $19,036.00 inder NYS OGS Contract #PC67464. AU6I 9 2922 Section 2. Funds for the aforesaid is available tbrough the Aanerican Rescue Plan - Negative Economic Impacts - Streetscape Litter Reduction. The Account Code for the expenditure is A8170.447ARP. [(A8020.101ARP). This contract is a State contract and therefore exempt from the bid requirements.] Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contact. New Matter Underlined Deleted Matter in Brackets [ ] Councilperson THIS ORDINANCE APPR! <:-ADOPTEDBYCITYpOUNCIL ' . Cor oration City Clerk APPROVED AU62i APPROVED 2Dept. Mayor AIF) 2 %2fl22 l RESOLVED, that an ordinance adopted by the City Council on August 19, SPEC!A 2022, and signed by the Mayor on August 23, 2022, amending Ordinance No. 13 adopted by the City Council on August 10, 2022, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE NEW YORK STATE ENVIRONMENTAL FACILITIES CORPORATION ("NYS EFC") TO ACCEPT GRANT F'[JNDS FOR CAPITAL IMPROVEMENT PROJECTS THROUGHOUT THE CITY"' ($5,000,000.00 to be deposited into Revenue Code H3990 - State Aid, Sewer Cap Pro and accounted for in tlie following capital fund accounts: H8120.203 C934: Sanitary Sewer in the amount of $4,000,000.00; and H8140.203 C935: Storm Sewer in the amount of $1,000,000.00), be and the same is hereby approved. AP)PROVED AS TO Fef'fi%4 ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o o APPROVED o Dept. Clerk AU6 j 9 202 AN AMENDMENT AMENDING AMENTMENT N0. 13 ADOPTED ON AUGUST 10, 2022, ENTITLED "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEA/fENT WITH THE NEW \ORK STATE ENVIRONMENTAL FACILITIES CORPORATION ("NYS EFC") TO ACCEPT GRANT FtJNDS FOR CAPITAL IMPROVEMENT PROJECTS THROUGHOUT THE CITY" The City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. The first decretal paragraph and Section 2 of Ordinance No 13, adopted on August I0, 2022, entitled "AN ORDINANCE AUT'HORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE NEW YORK STATE ENVIRONA/[ENTAL FACILITIES CORPORATION ("NYS EFC") TO ACCEPT GRANT FUNDS FOR CAPITAL IMPROVEMENT PROJECTS TE-IROUGHOUT THE CITY" is hereby amended as follows: WHEREAS, by letter dated August 9, 2022, the Commissioner of the Depatttnent of Public Works requested legislation authorizing the 'Mayor to enter into an agreement with the New York State Environmental Facilities Corporation ("'NYS EFC") to accept grant fiinding in the aggregate amount of $5,000,00000 to fiind Capital Improvement Projects throughout the City as identified in the June 2022 Illicit Discharge Plan ("IDAP"); and WHEREAS, the contract shall being on the date of execution by the Mayor and remain in effect until March 3I, 2027, unless extended by written agreement by the parties; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section I. The Mayor is hereby authorized to enter into an agreement with theNewYork State Environmental Facilities Corporation ("NYS EFC") to accept grant fiinding in an aggregate amount of $5,000,000.00 to fund Capital Improvement Projects throughout the City as identified in the June 2022 Illicit Discharge Plan ("IDAP"). Section 2. The funds will be deposited into Revenue Code H3990 (State Aid, Sewer Cap Pro) [to be appropriated tol and accounted for in the following capital fund accounts: a HFsl20.203C934:SanitarySewerintheamountof$4,000,000.00:and H8140.203 C935: Storm Sewer in the arno'tu'it of $1,000,000.00. [Budget Code A8120.405 (DPW Satatary and Stoma Sewers; Outside Contracted Services) throughout the contract period]. Au6 I 9 202 Section 3. This ordinance shall take effect upon its approval by the Board of SPECIAL Estimate & Contract. New Matter Underlined Deleted Matter in Brackets [ ] Cauncilperson (;.lq Clerk APPROVED APPROVED Dept. Mayor a:i- O F AU62 42022 3 RESOLVED, that an ordinance adopted by the City Council on August SPECIAL 19, 2022, and signed by the Mayor on August 23, 2022, granting permission to add a Finance and Employee Benefits Specialist position, reallocate funds within Salary Line A1315.101 from the Senior Keyboard Specialist position to cover the salary of the newly added position for the remainder of the year within the Department of Finance ($67,008.33 - Salary Line A1315.101, Salaries and Wages), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o tm Oa) 5 > o CQ APPROVED o Dept. Clerk o  AN ORDINANCE REQUESTING PERMISSION TO CREATE AND ADD A FINANCE AND EMPLOYEE BENEFITS SPECIALIST POSITION, REALLOCATE FUNDS WITHIN SALARY LINE A1315.101 FROM THE SENIOR KEYBOARD SPECIALIST POSITION TO COVER THE SALARY OF THE NEWLY ADDED POSITION FOR THE REMAINDER OF THE YEAR WIT'FnN THE DEPARTMENT OF FINANCE WHEREAS, by letter dated August 16, 2022, the ComptroIler has requested legislation be enacted to create and add the position of Finance and Employee Benefits Specialist (Grade 14, Step 1), at an annual saIary of $67,008.33, reallocate $20,617.95 within Salary Line A1315.101 (Salaries and Wages) from the Senior Keyboard SpeciaIist position to cover the salary of the Finance and Employee Benefits Specialist position within the Deparhnent of Finance for the re.mider of the fiscal year; and WHEREAS, after carefuI review of the roIes and responsibilities within the Department of Finance and to provide a more streamline process related to general financial operations and the employee benefits program, it was determined that the Senior Keyboarding Specialist position is no longer relevant nor applicable. The Finance and Employee Benefits Specialist position wilI provide more advanced and expansive duties to meet the needs of the City, constituents and employee at this time; and WHEREAS, the Finance and Employee Benefits Specialist will support the Comptroller, collaborate with our Human Resources Department and the various external agencies, including NYS Retirement and NYSHIP. The incumbent will perform general financial clerical support tasks, coordination of employee benefits initiatives, enrollment, recertification; poIicy and procedure development, employee benefits record keepings and data analysis; and WHEREAS, the 2022 Adopted Budget included $56,004.00 in A1315.10I for the Senior Keyboard Specialist position which has been vacant since January 1, 2022, we have a salary saving in the budget Iine, and enough funding to cover the balance of the proposed annuaI salary for the remainder of the fiscal year ($20,617.95). No additional funding is required for this position; NOW, THEREFORE, The C% of Mount Vernon, in City Council convened,does hereby ordain and enact: Section 1 The Comptroller is hereby authorized to create and add the position of Finance and Employee Benefits Specialist (Grade 14, Step I), at an annual salary of $67,008.33, reallocate $20,617.95 within Salary Line A1315.101 (Salmies and Wages) from the Senior Keyboard Specialist position to cover the salary of the Finmice and EmpIoyee Benefits Specialist position within the Depariment of Finance for the remainder of the fiscal year AIIG I 9 >fin Section 2. Funds for the newly added position of Finance and EmpIoyee Benefits Specialist at an annual salary of $67,008.33 within the Department of Finance, are available in the Salary Line A13I5.1C)I (Salaries and Wages). Section 3. This ordinance shall talce effect upon its approval by the Board of Estimate and Contracts. THIS ORDINANCE t Co € ration ,6ounsel o ATTEST: / City Cierk APPROVED AU6 23 2022 APPROVED - C a)0 CU) Dept. 3m Page 2 Mayor 0 -a) a:lC) AU6 2 % 2022 'q RESOLVED, that Resolution No. 4 adopted by this Board of Estimate & SPECIAL Contract on March 7, 2022, is hereby amended as follows: DEPARTMENT OF FINANCE Senior Keyboard Specialist From: $56,004.00 To: -O- Finance and Employee Benefits Specialist From: $0.00 To: $67,008.33 and be it further RESOLVED, that this resolution shall take effect immediately. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o tm Oa) 2 > o APPROVED Dept. Clerk o