Board of Estimate & Contract

F-ilL E'D (ilTIX'CLa'p'Fo-F'ar 'l'i")'aU'aii"!lx"t.'Ka;ia'JrF'ii';4Y 20230CT - 3 P 2: O"I S A BOAJu) OF ESTIMATE & CONTRACT AGENDA " TUESDAY, OCTOBER 3, 2023 4:00 P.M. MAYOR'S CONFERENCE ROOM - 1' FLOOR CITY HALL, MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY a / '\li -REVISED- RESOLUTIONS APPROVING ORDINANCES 1. Authorizing three (3) Members of Service ("Mob") from the Department of Public Safety to attend the SWAT Command Decision-Making and Leadership I Course - (to be held at the National Tactical Officers Association ("NTOA") ofrsce, located in Wayne, NJ from 8:00 a.m. to 5:00 p.m. from October 16 - 20, 2023. The cost for three (3) MoS to attend this course is $765.00 per attendee, with a discount rate of $710.00 for NTOA members, and will be satisfied from Budget Line A3120.451, training). 2. Authorizing the Comptroller to renew the Contract for Postage and Folding Machines in the Comptroller's Office - (the renewal period will cornrnence on February 6, 2024, with a monthly payment of $860.59 for a period of sixty (60) months. Funds for renewal of tbis contract are available in Budget Line: A1680.406 (Postage) and A1680.407 (Reproduction & In-House Piting). 3. Authorizing four (4) Members of Service ("MOS") to attend the Glock Armorer CourSe (to be held at the Fair Lawn Rescue Building, located at 16-01 Romaine Street in Fair Lawn, NJ on November 9, 2023. The total cost will not exceed $1,000.00 for four (4) MoS - $250.00 per attendee. Funds are available in Budget Line A3120.451, Training). 4. Authorizing the Mayor to enter into an agreement with 105 Stevens Center, LLC c/o the Hakimian Organization (contract period: October 1, 2023, through September 30, 2024. The total cost for the one (I) year lease will not exceed $ 63,576.00 and funds are available in Budget Code is A7335.458). 5. Amending Ordinance No. 24, which was adopted on July 12, 2023, entitled "An Ordinance Authorizing the Mayor to Enter into an Agreement with Westchester Cornrnunity College ("WCC"). (This amendment permits the City of Mount Vernon to pay Westchester Community College a total cost of $4,500.00 for two programs: $1,500.00 for the Clean Energy Progrmi available in Budget code A7319.458; and $3,000.00 for the Healthcare Science Careers program. Kool Nerds Club ("KNC") will reimburse the City of Mount Vemon the amount of $3,000.00 - Budget Code A73 19.458).  Board of Estimate & Contract October 3, 2023 6. Authorizing the Department of Recreation to host the 8th Annual Pumpkin Festival and Carving Event - (Saturday, October 21, 2023, at Hartley Park, from 1:00 p.m. to 4:00 p.m. - Funding is available in Budget code A7310.104: $1,500.00 to employ a minimal staff of eight (8), responsible for event monitoig. Budget Code A7310.447: $3,000.00 to cover acquiffig additional materials and supplies essential for the event's success). Authorizing Quarterly Resident Updates from the Mayor, City Council, and HELIj Comptroller's Offices. IL, D Authorizing (Funding theDepartment ofPublic Works topurchase for tbis purchase LEDStreet Name Signs is available through the New York State DOT CHIPS Reimbursement). 9. Granting permission to four (4) Members of Service ("MoS") from the Department of Public Safety to attend the East Coast Gang Specialized Training - (to be held at Picatinny Arsenal located at 3500 Snake Hill Road in Rockaway, NJ from 8:00 a.m. to 4:00 p.m. on September 20 - 21, 2023. The combined for four (4) MoS to attend this training will not exceed $700.00 and will be taken from Budget Line A3 120.451, training). 10. Authorizing the Geographic Information Service ("GIS") Administrator to attend the New York State GIS Association Conference - (from September25-27, 2023 inAlbany, New York. The total amount to attend this conference will not exceed $500.00 and funds are available in Budget Code A8020.423, Conference Expense). 11. Granting permission to ratify and approve the Wage Increase Agreement for Local 456, International Brotherhood of Teamsters. SETTLEMENT AMENDMENT Settling the claim of: Item No. Claimant's Name Eudget Code AB3g3yi 12. CONT ACT DISCOVERY A1910.469 [$79,000.001 SERVICES (Insurance Claims - 2023 Budget) $79,875.00 (to be paid in full by October 1, 2023 - asfull and complete settlement and compromise of the dispute) Page 2 0(;1 3 2023 l RESOLVED that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing three (3) Members of Service ("MoS") from the Department of Public Safety to attend the SWAT Command Decision-Making and Leadership I Course - (to be held at the National Tactical Officers Association ("NTOA") office, located in Wayne, NJ from 8:00 a.m. to 5:00 p.m. from October 16 - 20, 2023. The cost for three (3) MoS to attend this course is $765.00 per attendee, with a discount rate of $710.00 for NTOA members, and will be satisfied from Budget Line A3120.451, training), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o o o o c 3: o APPROVED a:i Dept. 1,,1"!i'/1/(04,.1<, a;'J0{1, Clerk i' t )27 AN ORDINANCE AUTHORIZING THREE (3) IVIEMBERS OF SERVICE FROM THE DEP ARTMENT OF PUBLIC SAFETY TO ATTEND THE SWAT COMMAND DECISION-MAKING AND LEADERSHIPI COURSE Whereas Captain Addison from tlie Department of %blic Safety has requested tliat tlie City of Mount Vernon enact legislation enabling three (3) Members of Service ("MOS") to attend tl'ie SWAT Command Decision-Making and Leadersliip I Course, at the National Tactical Officers Association ("NTOA") office, located in Wayne, NJ from 8:00 a.m. to 5:00 p.m. fi-om October 16 - 20, 2023; and Whereas tlie course will focus on pre-incident training, planning, organizing, and tlie tactical decision-making process used in resolving liigli-risk operations, ultimately supporting all tliree Sergeants wlio are ESU supervisors. Tl'ie registration deadline is September 15, 2023; Now, Therefore, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section ]. Tlie City of Mount Venion grants pertnission to the Department of Public Safety for three (3) MoS to attend tlie SWAT Command Decision Making and Leadership I Course at tl'ie National Tactical Officers Association office, located in Wayne, NJ, from 8:00 a.m. to 5:00 p.m. from October 16 - 20, 2023. Said Members of Service are also,arithorized to rise a city vel'iicle to attend the course. Seetion 2. Tlie cost for tliree (3) MoS to attend tliis course is $765.00 per attendee, witli a discoriiit rate of $710.00 for NTOA members. It will be satisfied from Budget Line A3120.451 (Training). Tlie City autliorizes tlie attendees to receive reimbursement for travel expenses, meals, incidentals, and miscellaneous expenses so long as tliey present receipts. Section 3. Tliis ordinance sliall take effect upon its approval by the Board of Estimate & Contract. APPROVED AS FORM TH OR ADO D NCIL c o ATTEST: a o Clerk APPROVED APPROVED Dept. Mayor /t%,a's, O€T 3 RESOLVED that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28. 2023, authorizing the Comptroller to Renew the Contract for Postage and Folding Machines in the Comptroller's Office - (the renewal period will commence on February 6, 2024, with a monthly payment of $860.59 for a period of sixty (60) months. Funds for renewal of this conti'act are available in Budget Line: A 1680.406 (Postage) and A1680.407 (Reproduction & In-House Printing), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT .k&ffiM (Q 3: o o -O o LL 7 o APPROVED ' / I ii Dept. Clerk ;EP 2 7 AN ORDINANCE AUTHORIZING THE COMPTROLLER TO RENEW THE CONTRACT FOR POST AGE AND FOLDING MACHINES IN THE COMPTROLLER'S OFFICE Whereas by letter dated September 13, 2023, the Comptroller in tlie Depaitment of Finance has requested legislation autliorizing tlie renewal contract for tlie postage and folding machines in tlie Comptroller's office. The renewal contract will commence on February 6, 2024, with a monthly payment of $860.59 for a period of sixty (60) months; Now, Therefore, The City of Mount Vernon, in City Corincil convened, does hereby ordain and enact: Section 1. Autliorizing tlie Comptroller to renew tlie contract for the postage and folding macl-iines in the Comptroller's office. Tlie renewal contract will stait 011 February 6, 2024, witli a montlily payment of $860.59 for sixty (60) months. Section 2. Funds for tlie renewal of tliis contract are available in tl"ie following Account codes: .'ll680.406 (Postage) and A1680.407 (Reproduction & In-House Printing). Section 3. Tliis ordinance shall take effect upon its approval by the Board of Estimate & Coritract. APPROVED AS to\os UNCIL mob a)(l) >> fflt Cuipllu;ii C3juiisel c o o ATTEST: o City Clerk APPROVED Dept. Mayor Oar 3 RESOLVED that an ordinance adopted by the City Coiu'icil on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing four (4) Members of Service ("MOS") to attend the Glock Armorer Course (to be held at the Fair Lawn Rescue Building, located at 16-01 Romaine Street in Fair Lawn, NJ on November 9, 2023. The total cost will not exceed $1,000.00 for four (4) MoS - $250.00 per attendee. Funds are available in Budget Line A3120.451, Training), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT mCor ation CCI APPROVED Dept. 3 SEP2 7 AN ORDINANCE AUTHORIZING FOUR MEMBERS OF SERVICE (MOS) TO ATTEND THE GLOCK ARMORER COURSE WHEREAS, by letter dated September 14, 2023, tlie Captain for tlie Depaitment of Public Safety reqriested tliat tlie City of Morint Vemon enact legislation enabling four (4) Members of Service ("MOS") to attend the Glock Arinorer Corirse, at tlie Fair Lawn Rescue Building Fair lawn, NJ on November 9, 2023; and WHEREAS, it has been detei-i'nined that attending tlie Glock At-i'norer Corn-se at tlie Fair Lawn Rescue Building located at 16-01 Romaine St in Fair Lawn, New Jersey, on November 9, 2023, will enliance tlie skills and l<nowledge of tlie designated MOS; and WHEREAS, the total cost for tliis training for tlie forir members shall not exceed $1000 (combined cost for 4 MOS) and will be satisfied from Budget Line #A3120.451 (training); and WHEREAS, tlie Members of Service have requested the use of a depaitment veliicle for transpoitation to and from the training. Now Tlierefore: The City of Morint Veiiion, in City Council convened, does hereby ordain, and enact: Section l: Aut}iorization for Training Foru- Members of Service (MOS) are liereby authorized to attend tlie GIOCk At-inorer Corirse at tlie Fair Lawn Rescue Building located at 16-01 Rot'naine St in Fair Lawn, New Jersey, from 8:00 am to 5:00 pm on November 9, 2023. Section 2: Training Cost Tlie total cost for tliis training for the four Members of Service sliall not exceed $1000 (combined cost for 4 MOS). The cost for forir (4) MoS to attend tliis coru-se is $250.00 per attendee. Tlie fiuids necessary for this training shall be satisfied from Budget Line #A3120.451 (training). The City authorizes the attendees to receive reimbursement for travel expenses, meals, incidentals, and miscellaneous expenses so long as they present receipts. Section 3: Use of Department Vehicle The Men'ibers of Service attending tlie GlOCk Armorer Course are liereby granted tlie use of a department veliicle for transpoitation to and fi-om the training. 3EP 2 7 Section 4: EfTective Date Tliis ordinance shall take effect IIPOII its approval by the Board of Estimate & Contract. IS DI CE Y NCIL m(t) a)(l) qrJ6ration 6 nsel >> c ATTEST: 00 a) E City Clerk g00 APPROVED Dept. IIJ} OCT 3 RESOLVED, that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing the Mayor to enter into an agreement with 105 Stevens Center, LLC c/o the Hakimian Organization (contract period: October 1, 2023, through September 30, 2024. The total cost for the one (1) year lease will not exceed $ 63,576.00 and fiinds are available in Budget Code is A7335.458), be and the same is hereby approved. ROVED AS ADOPTED BY BOARD OF ESTIMATE AND CONTRACT u:2 o ay3 APPROVED Dept. f Clerk SEP2 7 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH 105 STEVENS CENTER, LLC c/o THE HAKIMIAN ORGANIZATION Wliereas by letter dated September 11, 2023, the Deputy Director of tlie Youtli Bureau requested legislation autliorizing tlie mayor to enter into an agreement with 105 Stevens Center, LLC c/o The Hakimian Organization, to provide leased space for tlie contract period of October 1, 2023, t}irougli September 30, 2024; and Whereas tlie lower-level leased space will be rised for tlie Mount Vernon Youth Bureau's Read)i 4 Life program. Expenses are $5,000.00 monthly for rent and $298.00 for montlily utilities, totaling $5,298.00 per montli and $63,576.00 for tlie one (l) year lease period. 105 Stevens Center, LLC c/o The Hakimian Organization will provide tlie followixig: * 3,200 sq. ft. of floor space on tlie concourse level whicli includes: o two (2> batlirooms, o fiilly equipped eat-in-breaki-oom o reception area, o five (5) offices/classrooms; and o tl'n-ee (3) parking spaces also to be provided; and iii an ordinance dated November Whereas 12, 2020, tlie Mount Vet'non Youth Bureau approved to accept a grant from the Administration was of Children and Families / tlie Office of Family Assistance, for the Ready 4 Life program, in the amount of $745,235.00 aru'iually from September 1, 2017 - June 30, 2025, for an amount not to exceed $3,726, 175.00: Now, Therefore, Tlie City of Mount Vemon, in City Council convened, hereby ordains, and ei'iacts: Section 1. Pen'nitting tlie Mayor to enter an agreement with 105 Stevens Center, LLC c/o T!ie Hakimian Organization, to provide leased space for the contract pcriod of October 1, 2023, through September 30, 2024. Sectioxi 2. Tlie tota} cost for tlie one (l) year lease will not exceed $63,576.00 to be allocated ih Budget Code A7335.458. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. o o City Clerk APPROVED CLal Dept. Mayor 7 OCT - 3 5 RESOLVED, that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, amending Ordinance No. 24, which was adopted on July 12, 2023, entitled "An Ordinance Authorizing the Mayor to Enter into an Agreement with Westchester Community College ("WCC")." (This amendment permits the City of Mount Vernon to pay Westchester Community College a total cost of $4,500.00 for two programs: $1,500.00 for the Clean Energy Program available in Budget code A7319.458; and $3,000.00 for the Healthcare science Careers program. Kool Nerds Club ("KNC") will reimburse the City of Mount Vemon the amount of $3,000.00 - Budget Code A7319.458), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o APPROVED Dept. Clerk iEP 2 7 2fl23 AN ORDINANCE AMENDING ORDINANCE N0. 24, ADOPTED JULY 12, 2023, ENTITLED "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH WESTCHESTER COMMUNITY COLLEGE ("WCC")" Whereas by letter dated July 5, 2023, tlie Executive Director of tlie Youth Bureau has requested legislation autliorizing the Mayor to enter into an agreement with Westchester Community College ("WCC"), located at 17 South 5'h Avenue, to provide two (2) classrooms and two (2) conference rooms for tlie contract period July 5, 2023, tlirough August 11, 2023; and Whereas the rooms will be for the Mount Ven'ion Youtli Bureau's Clean Energy program in paitnership with Environmental Leaders of Color ("ELOC"). The Summer Student Energy & Environmental Program for Teens is an academic summer program tliat exposes young people from marginalized communities to tlie adverse impact of climate change and their roles in climate solutions. Cost associated witli tl'iis program is $1,500.00; and Wliereas the second program, Kool Nerd Clrib ("KNC"), will provide shidents with an initial exposure to many healtlicare science careers as well as employability, communication, and teclinology skills necessary in the liealtlicare industry. Students will be provided witli opportunities to examine for liealtli science career patl'iways: diagnostic services, tlierapeutic services, liealtli infon'natics, and suppoit services. Tlie cost associated with tliis program is $3,000.00; Now, Therefore, Tlie City of Mount Vernon, in City Coruicil convened, does liereby ordain and enact: Section 1. Pen'nission is liereby granted to Mayor to enter into an agreement with Westchester Community College ("WCC"), located at 17 South 5"' Avenue, to provide two (2) classrooms and two (2) conference rooms for the contract period July 5, 2023, tlirough August 11, 2023. Section 2. Tlie total cost for the six (6) week period will not exceed $4,500.00. TlieCityofMountVen"ion-YouthBureauwillpayWCC$l,500.OOfor tlie Clean Energy Program, and Jand funds sliould be allocated from Budget Code A73 19.458. The remaining balance of $3,500.0(J $3,000 for the Healthcare science careers program. KNC will reimburse the City of Moruit Vemon witli $3,000.00. \Funds for tliese programs will come from Budget Code A7319.458. [KNC by a donor wlio wislies to remain anonymoris.] SEP 2 7 2 Section 3. Tliis ordinance shall take effect upon its approval by the Board of Estimate & Contract. New matter underlined Deleted matter in brackets [ ] Councilperson COUNCIL ATTEST: City Clerk ai ai c , EP 2 2023 APPROVED gOa) Dept. Mayor oei 32 RESOLVED, that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing the Department of Recreation to host the 8I'1 Annual Pumpkin Festival and Carving Event - (Saturday, October 21, 2023, at Hartley Park, from 1:00 p.m. to 4:00 p.m. - Funding available in Budget code A7310.104: $1,500.00 to employ a minimal staff of eight (8), responsible for event monitoring. Budget Code A7310.447: $3,000.00 to cover acquiring additional materials and supplies essential for the event's success), be and the same is hereby approved. ADOPTED BY PFIOV!D BOARD OF ESTIMATE AND CONTRACT o o o APPROVED Dept. Clerk SEP2 7 2023 AN ORDINANCE AUTHORIZING THE DEPARTMENT OF RECREATION TO HOST THE 8TH .=!USJNUAL PUMPKIN FEST AND CARVING EVENT Whereas tlie 8tli Ai'uiual Pumpkin Fest and Carving Event is a higlily anticipated community event tliat brings joy to residents of all ages; and Wliereas this event is a testament to orir community spirit and provides an opportunity for residents to come togetlier, paiticipate in games, and showcase tlieir creativity tlirough pumpkin carving contests; and Whereas tl'ie Depaitment of Recreation seeks tlie autliorization to sponsor and organize tlie 8tli Annual Pumpkin Fest and Carving Event, scheduled for Saturday, October 21, 2023, at Hartley Park, from I p.m. to 4 p.m.; and Whereas, to ensure the safety and success of tl'iis event, tlie Depaitment of Recreation respectfiilly requests permission to engage the services of the Depaitment of Public Works (DPW) and Tlie Morint Vemon Police Depanment; and Wliereas tlie reqriested services include tlie deployment of auxiliary police officers from Tlie Mount Vernon Police Depaitment to provide event security and crowd control and the provision of assistance fron"i DPW for post- event clean-up, including tlie removal of liay and pumpkins using garbage trucks; and Whereas tlie funding required for tliis event is available within the Depaitment of Recreation's budget, specifically Budget CodeA7310.l04, with an allocation of $1,500 designated for tlie employment of minimal staff (8) to monitor tlie event and Budget Code A73 10.447, witli a grant of $3,000 intended for tlie acquisition of additional materials and supplies necessary for the event's success. Now, Tlierefore, Tlie City of Mount Vemon, in City Council convened, l"iereby ordains, and enacts: Section 1. Authorization for the 8th Annual Pumpkin Fest and Carving Event The City Council hereby grants authorization to the Department of Recreation to sponsor and organize tlie 8th Annual Pumpkin Fest and Carving Event. Tliis event will occur on Saturday, October 21, 2023, at Hartley Park, from 1 p.m. to 4 p.m. Section 2. Assistance from DPW and The Mount Vernon Police Department Tlie Depaitment of Recreation is autliorized to engage the services of the Depaitment of Public Works (DPW) and The Moruit Ven'ion Police Departt'nent to suppoit tlie successful execution of the event. Tliis includes deploying auxiliary police officers from Tlie Mount Vernon Police Depaitment event to provide security and crowd control and utilizing assistance from DPW for post-event clean-up, including removing hay and pumpkins tht-ough garbage trucks. EP 2 7 Section 3. Funding Allocation Funds for tlie 8th Annual Pumpkin Fest and Carving Event sliall be allocated as follows: * Budget Cede A7310404: $1,500 to employ minimai staff (8) responsible for event monitoring. * Budget Code A7310.447: $3,000 to cover acqriiring additional materials and supplies essential for the event's success. Section 4. Effective Date Tliis ordinance shall take effect upon its approval by tlie Board of Estimates & Contract. ATTEST: o o Clerk APPFIOVED 2023 APPROVED Dept. Mayor l-=  RESOLVED, that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing the Quarterly HEL Resident Updates from the Mayor, City Council, and Comptroller's Offices, be and the same is hereby approved. PROVED AS ADOPTED BY BOARD OF ESTIMATE AND CONTRACT AsA!j@ iii bui ffiaiiuii Cuun I APPROVED Dept. Clerk 7 SEP2 7 2U23 QUARTERLY RESIDENT UPDATES ORDINANCE Whereas the City of Mount Vernon is committed to enhancing transparency, commtu'iication, and engagement witli its residents; and Wbereas the City recognizes the impoitance of providing regular and comprelyensive updates to infonn residents about city operations, initiatives, and financial matters; and Whereas it is in tlie best interest of tlie City to establish a program for the regular distribution of Quaiterly Updates from tlie Mayor, City Council, and tlie Comptroller's office. Now, Therefore, Be It Ordained by tlie City Council of the City of Mount Vei-non, New York, as follows: Section I: Title Tliis ordinance sliall be kiiown as tlie "Quarterly Resident Updates Ordinance." Sectioxi 2: Legislative Intent Tlie pru-pose of tliis ordinance is to enhance transparency, communication, and engagement between tlie City of Moru'it Vernon and its residents by mandating tl'ie regular distribution of compreliensive updates from the Mayor, City Council, and tlie Comptroller's office. Section 3: DefTixiitions For tl'ie purposes of tliis ordinance, tlie following definitions apply: "City" refers to the City of Mount Vei'i'ion. "Quaiterly Updates" refers to tlie compreliensive updates provided to residents as mandated by tliis ordinance. Section 4: Quarterly Resident Updates Program Tlie City of Morint Vernon sliall establisli and maintain a program for tlie regular distribution of Quaiterly Updates to all residents witliin tlie city limits. Tlie Quaiterly Updates sliall include infon'nation from tlie Mayor's Office, City Council, and tlie Comptroller's office, aimed at providing residents witli a liolistic overview of city operations, initiatives, and financial matters. Section 5: Content of Quarterly Updates Tlie items listed in tliis section are illustrative and not exhaustive. Tl'ie City may include additional relevant infon'nation as deemed necessary. Mayor's Office Updates: Tlie Mayor's update may encompass recent city accomplislunents, ongoing projects, and upcoming events. It may liiglilight new policies, initiatives, or clianges affecting residents' daily lives. A brief financial overview of tlie city's budget status and significant financial decisions may be included. City Council Updates: SEP2 7 2 City Council updates may iriform i-esidents of recent legislative actions, policy decisions, and ordinances passed by tlie City Council. They may previde a summary of key discussions, decisions, and fuhire plans. Comptroller's Office Updates: Tlie Comptroller's update may include a comprehensive financial repoit detailing tlie city's financial perfon'nance, revenue collection, expenditures, and any significant financial cliallenges. It may offer insiglits into tlie city's financial health and steps being taken to ensure fiscal responsibility. Section 6: Lead for Quarterly Updates Tlie Director of Comnuinications s]iall be tlie lead in overseeing the distribution of tlie Quarterly Updates. If the role of Director of Communications is vacant, tlie Mayor sliall appoint an appropriate person to fulfill tliis responsibility. Section 7: Distributioii of Quarterly Updates Tl'ie City shail distribute tlie Quaiterly Updates throrigli pl'iysical mail to all residential addresses within tlie city limits. Tlie City sliall also make tl'ie Quaiterly Updates available on the official city website for online access. Tlie Quaiterly Updates sliall be publislied and sent out on a quarterly basis, witli distribution occui-ring during tlie first montli of eacli quaiter. Section 8: Implementation and Funding Tlie City shall allocate tlie necessary resources, including funds, personi'ie], and materials, to ensure tlie successful implementation of tliis prOgraln. Funding for tlie distribution of tlie Quarterly Updates sliall be allocated froin tlie city's general bt.idget. Section 9: Feedback Mech'anism Tlie City shall provide designated contact infonnation (pl'ione number, email, or website) in tlie Quaiterly Updates to allow residents to provide feedback, ask questions, and suggest topics for future updates. Section 10: Effeetive Date Tliis ordinancesliall becomeeffectiveupon passageat the Board o,f (7- Councllperson AP.PROVED AS TQ 0 (i RKL- purali9n a coOO ATTEST: Clerk C/)(U 000 APPROVED Dept. Mayor O(,T 3 RESOLVED, that an ordinance adopted by the City Council on September 27, HEL 2023, and signed by the Mayor on September 28, 2023, authorizing the Department of Public Works to purchase LED Street Name Signs - (Funding for this purchase is available in Budget Code 5110.433, Highway Maintenance and Street Repairs and Reimbursement is available through the New York State DOT CHIPS Program), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corporation APPFIOVED Dept. Clerk :EP 2 7 J THE AN ORDINANCE DEPARTMENT AUTHORIZING OF PUBLIC WORKS TO PURCHASE LED STREET NAME SIGNS Whereas by letter dated August 11, 2023, the Commissioner of the Depaitment of Public Works requested legislation to purcliase LED street name signs for the department to install at intersections throughout the city; and Wliereas implementing LED signs will significantly improve visibility and safety for tlie residents bv: Enliancing Visibility - LED signs are known for tlieir briglitness and clarity, wliicli improves tlie visibility of street names, especially during low-liglit conditions or adverse weatlier. Implementing LED signs improves transportation in Mount Vemon for drivers, pedestrians, and emergency responders wlien navigating our city. Promoting Safety - clear and well-lit street name signs reduce tlie cliances of accidents, leading to a safer environment for all residents and visitors. Tliis is particularly important at intersecticris and areas witli lieavy foot traffic. Whereas FLN-M-AR Rubber & Plastics has been identified as the company we intend to use to install and complete signs for this project because they successfully installed tlie signs on Gramatan Avenue; Now, Tlierefore, Tlie City of Mount Venyon, in City Council convened, does hereby ordain, and enact: Section 1. Tlie Depaitment of Public Works is now autliorized to purchase LED street name signs to be installed at intersections throughout the city. Section 2. Tlie anticipated cost of tliis purchase is expected to be at most $80,000.00. Furiding for tliis purcliase is available and eligible through the New York State DOT CHIPS Reimbursement. Section 3. Tliis ordinance shall take effect upon its approval by the Board of Estimate & Contract. c o o t'o a) o City Clerk APPROVED Dept. Mayor OCT 3 RESOLVED that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, granting permission to four (4) Members of Service ("MoS") from the Department of Public Safety to attend the East Coast Gang Specialized Training - (to be held at Picatinny Arsenal located at 3500 Snake Hill Road in Rockaway, NJ from 8:00 a.m. to 4:00 p.m. on September 20 - 21, 2023. The combined for four (4) MoS to attend this training will not exceed $700.00 and will be taken from Budget Line A3 120.451, training), be and tlie same is hereby approved. PPROVED AS ADOPTED BY BOARD OF ESTIMATE AND CONTRACT V- o o o APPROVED Dept. Clerk EP2 7 2fl i4 AN ORDINANCE FOUR (4) MEMBERS REQUESTING OF SERVICE PERMISSION FROM THE FOR DEPARTMENT OF PUBLIC SAFETY TO ATTEND THE EAST COAST GANG SPECIALIZED TRAINING Whereas by letter dated September 7, 2023, the Interim Commissioner of tlie Depaitment of Public Safety lias requested legislation be enacted that will enable four (4) Members of Service ("MoS") to attend tl'ie East Coast Gang Specialized Training, to be held at Picatinny Arsenal located 3500 Snake Hill Road in Rockaway, NJ from 8:00 a.m. to 4:00 p.n'i. on September 20 - 21, 2023: Now, Therefore, Tlie City of Mount Vemon, in City Council convened, does liereby ordain, and enact: Section 1. Peiinission is liereby granted for four (4) Members of Service to attend tlie East Coast Gang SpeciaJized Training, to be lield at Picatinny Arsenal located at 3500 Snake Hill Road it"i Rockaway, NJ fron'i 8:00 a.m. to 4:00 p.m. 011 September 20 - 21, 2023. Pennission is also granted for said Member of Service to utilize a department vehicle to and from said training corirse. Section 2. The total cost for this training for four (4) Members of Service sliould not exceed $700.00 (combined cost for four (4) MoS) and will be satisfied fi-om Budget Line A3120.45! (Training). Reimbursement for travel expenses, meals, incidentals, and miscellarieous expenses is fiirtl'ier authorized upon presentation of receipts. Section 3. This ordinance sliall take effect upon its approval by the Board of Estimate & Contract. APPROVED AS ORM ADO NCIL ,/'4 ATTEST: lnrfl Clerk APPROVED S 8 2023 APPROVED Dept. Mayor y4 DCT 3 2023 l.Q RESOLVED that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, authorizing the Geographic Information Service ("GIS") Administrator to attend the New York State GIS Association Conference - (from September 25 - 27, 2023 in Albany, New York. The total amount to attend this conference will not exceed $500.00 and funds are available in Budget Code A8020.423, Conference Expense), be and the same is hereby approved. PROVED AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o t o o APPROVED Dept. Clerk S[HP2 7 20 AN ORDINANCE AUTHORIZING THE GEOGRAPHIC INFORMATION SYSTEMS (GIS) ADMINISTRATOR TO ATTEND THE NEW YORK STATE GIS ASSOCIATION CONFERENCE Whereas tlie City of Mount Vernon recognizes the importance of advancing its Geograpliic Infomiation System (GIS) capabilities to enhance city operations and services; and Wliereas Administrator Amelia Zaino, the GIS Administrator for the City of Mount Vei-non, lias been invited to attend tlie New York State Geographic Infotmation System (GIS) Association conference in Albany, New York, sclieduled to take place from September 25 to 27, 2023; and Whereas tlie Department of Plaiu'iing lias reqriested approval for Administrator Amelia Zaino to travel and stay ovenyiglit for tliis conference, witli the total cost for registration, Amtrak transpoitation, and liotel expenses not exceeding $500.00; and Whereas tl'iis conference presents an invaluable oppoitunity for networking, learning strategies to coalesce data effectively, and gaining insights fi-OllTh industry expeits to maximize tlie benefits of GIS tecl'uiology for tl':ie City of Mount Vex-non; Now, Therefore Tlie City of Moruit Vernon, in City Council convened, does liereby ordain, and enact: Section l: Authorization for Attendance Administrator Amelia Zaino, tlie GIS Administrator for the City of Mount Vernon, is liereby autliorized to attend tlie New York State Geographic Infotmation System (GIS) Association conference in Albany, New York, from September 25 to 27, 2023. Section 2: FundingAllocation The City sliall allocate the necessary funds budget code A8020.423 from (Conference Expense) to cover tlie expenses related to Administrator Amelia Zaino's attendance at tlie conference, which include: Conference Registration: $175.00 Hotel Accommodation: $188.44 Amtrak Transportation: $ 90.00 Total $453.44 Section 3: Purpose of Attendance Tl'ie purpose of Administratorattendance at the conference Amelia Zaino's is to enliance tlie City of Mount Vernon's GIS capabilities, facilitate networking, and acquire valuable insights to improve the city's GIS systems and operations. Section 4: Reporting Requirements Upon retui-i'i fi-om tlie conference, Administrator Amelia Zaino shall provide a repoit to tlie Department of Plai'ining and City Council summartztng A'a):,j') 'p'aat" ta 5EP 72 Section 5: Effective Date Tliis ordinance sliall take effect upon its approval by the Board of Estimates and Contract. .d/// r7' Councilperson APPROVED AS TO FORM Bo" CoO'-UNCIL C%J B i,= t/)00 ATTEST: i 4ir, a City Clerk crimh !!! (i. . 6 APPROVED 0 Q CC) Dept. Ma70r p:. (X:T 3 RESOLVED, that an ordinance adopted by the City Council on September 27, 2023, and signed by the Mayor on September 28, 2023, granting permission to ratify and approve the Wage Increase Agreement for Local 456, International Brotherhood of Teamsters, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT APPROVED Dept. Clerk  7 3 2023 AN ORDINANCE REQUESTING PERMISSION TO RATIFY AND APPROVE THE WAGE INCREASE HEL AGREEMENT FOR LOCAL 456, INTERNATIONAL BROTHERHOOD OF TEAMSTERS $EP 2 7' 2 3 the Whereas by letter dated September 13, 2023, the Mayor has requested that to ratify and approve the City Council of the City of Mount Vernon enact legislation for Local 456, International Brotherhood of Teamsters (Local Wage Increase Agreement 456; and was made between Local 456 and the City regarding other Whereas the decision Within this discussion were provisions that are still provisions in the attaclied agreement. ongoing such as: new employees contributing towards health and benefits, the grievance care for retired employees, and definitions of workdays & and work process, hospital below sl'iows wage increases that were agreed upon between the City weeks. The Chart of Mount Vernon (the City) and Local 456: I Date I Percentage Effective ofIncrease i January1, 2018 I 1% i January1, 2019 I 1% ' January 1, 2020 I 2% January 1, 2021 , 2% January 1, 2022 4% January 1, 2023 4% Now, Therefore, Vernon, in City Corincil convened, does hereby ordain, and Tlie City of Mount enact: Tlie City Council of the City of Mount Vernon is hereby authorized Section 1. the Wage Increase Agreement for Local 456, International to ratify and approve of Teamsters (Local 456) shown in the Chart shown above. Brotherhood ordinance shall take effect upon its approval by the Board of Section 2. This Estimate & Contract. TO RM DI CE PROVED A Y COUNCIL or oration Co'unsel o o ATTEST: E o Clerk o APPROVED 0 Dept. Mayor (,1 - 3 2023 A RESOLUTION AMENDING RESOLUTION N0. 38, ADOPTED BY THE BOARD OF ESTIMATE & CONTRACT ON SEPTEMBER 19, 2023 Whereas, Contact Discovery Services, LLC, filed an action in the Supreme Court of the State of New York, County of Westchester, against the City of Mount Vemon on May 5, 2023; and Whereas, Contact Discovery Services, LLC in its threat sought payment in full for the sum of $138,420.93 with interest accruing from February 1, 2023, to the date of payment, and alleged breach of contract for internal investigations performed by said Firm that the City subsequently failed to pay for scrvices performed under the agreement dated March 28, 2018; and Whereas, by letter dated September 14, 2023, the Corporation Counsel hereby recommends that the Board of Estimate & Contract approve the settlement of the aforesaid claim in the amount of [$79,000.00'j $79,875.Oa;Now, Therefore, be it: Resolved, that the aforesaid claim of Contact Discovery Services, LLC, be fully and completely settled for [$79,000.001 $79 875.00 by October 1, 2023, and that said settlement be and the same hereby is approved; and be it further. Resolved, that said sum be paid out of Budget Code A1910.469 (Insurance Claims), 2023 Budget. New Matter Underlined Deleted Matter in Brackets [ ] PROVE -AS M ADOPTED BY BOARD OF ESTIMATE AND CONTRACT X/ -AsaCor )u el o o I i APPROVED Dept. Clerk