Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes Tuesday, April 30, 2024 4:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes April 30, 2024 Call to Order: At 4:17 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters. Mayor Patterson-Howard attended the meeting virtually (remote). PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Derrick Thompson ABSENT President Cathlin Gleason OTHERS: Chief of Staff Malcolm Clark, Deputy Corporation Counsel Johan Powell, City Clerk Tanesia M. Walters, Deputy City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton ADMINISTRATION OF THE AGENDA () 1. TMP -549 Code: LPW Attachments: Referral Letter - DMA Champion of Democracy Summit.p Democratic Mayors Assoc. Summit Agenda.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question :Commissioner Morton- abstain because I do not have the information Mayor Patterson-Howard-I will only be in attendance on the 10th, I will not in in attendance on the 9th and the 11th, driving down in the morning and coming back at night. Commissioner Morton- abstain because I do not have the information. Response: none approved Aye: Mayor Patterson-Howard, and Thompson Nay: None Absent: President Gleason Abstain: Comptroller Morton Page 1 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 () 2. TMP -548 Code: LPW Attachments: Referral Letter - NYCOM 2024 Annual Member Conferenc NYCOM - 2024 Annual Meeting Agenda.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason () 3. TMP -559 Code: LPW Attachments: Referral Letter - EPA LGAC Public Meeting.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason () 4. TMP -552 Code: LPW Attachments: community baby shower -new.header date.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason Page 2 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 () 5. TMP -562 Code: HR Attachments: Cinco de Mayo 2024.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason () 6. TMP -550 Code: HR Attachments: BITTS -Flying Classroom .pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason () 7. TMP -551 Code: HR Attachments: Break Bread Not Hearts by Chef Green.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Commissioner Morton - Why is this retro? Response: Clerk Walters - The director explained that because the letter comes down before the agreement. Mayor Patterson-Howard - The letter comes after and we're suppose to start services immediately or else we lose the money. The same is with the contract, because the deadline is June 30th. approved Page 3 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason () 8. TMP -560 Code: HR Attachments: Referral to NARME Summit 6.23 - 6.26.24 .pdf 2024 NARME Workshop Schedule (002).pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard - Why are we attending the conference? Response: Mayor Patterson-Howard-The new contract is $2.5 million over a five year period. It is required to attending the conferences and trainings to receive the funding through the Grant. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason Page 4 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 () 9. TMP -564 Code: PSC Attachments: Retroactive Referral.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Mayor Patterson Howard-Repairs? Response: Mayor Patterson Howard-These go back to 2018-2019 and even early 2000's. This was not procured through the correct process, services were performed and we do owe the vendor payment. We need to avoid court because the previous administration did not file correctly with city owned properties, dealing with squatters and fires. This building is not city owned but it serviced as a safety and public hazard. Commissioner Morton-We need to make sure the proper procedures are followed to the owners so that the city can recoup and avoid a financial loss to the city. Mayor Patterson Howard-Unfortunately, it is a loss for the city because we're awaiting six or seven years of back payments. We will add a lien to the property, we do have the invoices and all the costs. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason Page 5 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 () 10. TMP -533 Code: PSC Attachments: REVISED Consensual Encounters Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Commissioner Morton-what happened here? Response: Mayor Patterson-Howard-was put in before. Clerk Walters has more information. Clerk Walters-The request was submitted and misplaced. The request was re-submitted to stay in compliance with procedures. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason SETTLEMENT RESOLUTIONS (Settling the claim of Joseph, 11. TMP -573 Marcus - ($1,500)) Attachments: Resolution for settling the claim of Joseph Marcus ($1500) Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason Page 6 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 (Settling the Claim of Latt George 12. TMP -568 - ($35,000)) Attachments: Resolution for Settling the Claim of Latt George - ($35000 Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason TAX REVIEW SETTLEMENTS (Tax Review Settlement - RS 13. TMP -571 South 6th Avenue Family Limited Partnership - ($15,813.95)) Attachments: Tax Review Settlement - RS South 6th Avenue.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Commissioner Morton- Making sure it's written right, because some of the money is the county's and not only the city's. Response:Mayor Patterson-Howard-We are making sure it is part of the county and part of the city. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason Page 7 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 (Tax Review Settlement - JKM 14. TMP -572 510 S. Fulton Avenue Realty, LLC - ($3,132.69)) Attachments: Tax Review Settlement - JKM 510 S. Fulton Avenue.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason SETTLEMENT RESOLUTIONS - CONTINUED Page 8 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 (Settlement of Board of Education 15. TMP -579 of the Mount Vernon City School District v. City of Mount Vernon ($2,112,233)) Attachments: Resolution for Settlement of the Board of Education of the Vernon School District.pdf Moved: Acting Council President Thompson, Seconded: Commissioner Morton On the question: Commissioner Morton-The settlement is with Mount Vernon City School District and the City. This settlement has an interest clause required by the school district. Mandatory 9%, from the prior comptroller lack of collecting funds and turning it over to the school district. It was settled at $11.7 million. School district took a hard stance even though it was burdensome on tax payers and the city. The city offered to negotiate the interest to 3.4-4.5%, but the school district decline. It was settled on 6.5% but had to be paid in two months. City offered 6% and paid over existing time period, ending September 2025. It was settled at 6%, an additional $2.1 million. It is unfortunate because it is a strain on the city and school district. The settlement affects cash flow and any reserves, if any. We can't utilize the fund balance and it will affect the tax rate.This will have a domino effect and the load will be carry by the tax payers.Hence, the urgency to pay taxes and arrears. And that is why the city is selling the tax liens over the next few months to receive a definite $40 million. The city also has $15.8 million in retro payments due to the unions and overtime and also potential lawsuits. I hope people are listening and "don't shoot the messenger". Response: Mayor Patterson-Howard-The administration stands behind you, it is not predatory, but is what money the city owes. Acting Council President Thompson- I have to abstain from this vote because I currently work for the school district, but I support this. approved Aye: Mayor Patterson-Howard, and Comptroller Morton Nay: None Absent: President Gleason Abstain: Thompson Page 9 of 10 Board of Estimate & Contract Meeting Minutes April 30, 2024 Agenda was concluded at 4:45 PM Chairwoman Patterson-Howard asked if there was new business: Mayor Patterson-Howard- I've had two productive days at the conference. Mayor asked for a motion to adjourn. Moved: Acting Council President Thompson, Seconded: Commissioner Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason There being no other further business, the meeting was adjourned at 4:50 p.m. Nicole Bonilla, MBA Deputy City Clerk Page 10 of 10