Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes Monday, June 17, 2024 4:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes June 17, 2024 Call to Order: At 4:17 PM by Chairwoman Mayor Shawyn Patterson-Howard ADMINISTRATION OF THE AGENDA Roll Call: Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and President Cathlin Gleason ABSENT None OTHERS: City Clerk Tanesia M. Walters; Deputy Clerk Nicole J. Bonilla; Deputy Chief of Staff Kendra David; Commissioner Carlton Spruill; Deputy Corporation Counsel Johan Powell; Assistant Comptroller Condell Hamilton RESOLUTIONS APPROVING ORDINANCES () 1. TMP -611 Code: LPW Attachments: DPW Pre Fab Referral Letter.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-Is this because of Sanitation? Response: Mayor Patterson-Howard-Yes. The roof has water damage, mold. This would be at temporary space while interior work is being done. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 1 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 2. TMP -639 Code: LPW Attachments: Rec: amended city fest.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-I am going to abstain, because I am the President Response: Council President Gleason-This is managing public safety. Mayor Patterson-Howard-These give-back days to police officers, raised money for external staff, ten recruits in the field, training available. approved Aye: Mayor Patterson-Howard, and President Gleason Nay: None Absent: None Abstain: Comptroller Morton () 3. TMP -622 Code: HR Attachments: SRAEP 2024 Referral Letter .pdf 2024 SRAEP Award letter - Mount Vernon.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 2 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 4. TMP -623 Code: HR Attachments: Pride Event.pdf PD Pride Response.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None () 5. TMP -518 Code: PSC Attachments: Lease Referral Letter 6 Gramatan Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-This is renting a space for three years. Why? Response: Mayor Patterson-Howard-This space is for internal affairs, currently there is no available space in the police department, Doles or at City Hall. We are working with the Department of Justice to have a private separate space is a requirement. Commissioner Morton-But does it need to be a three year lease? With a three percent increase annually with a two percent cap this needs to be taken into consideration. We need to see if the lease can be amended from three years to one year. held Page 3 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 6. TMP -601 Code: PSC Attachments: Retroactive Firearms Instructor Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-Why the late submission? Response: none approved Aye: Mayor Patterson-Howard, and President Gleason Nay: Comptroller Morton Absent: None () 7. TMP -649 Code: PSC Attachments: Amend Position Title Personnel Specialist Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard-The CSEA title name is being adjusted. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None () 8. TMP -633 Code: PSC Attachments: Reimbursement for RBT Expenses Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Council President Gleason-Conversation was had with PD leadership to educate on procedure Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Page 4 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 Nay: None Absent: None () 9. TMP -652 Code: PSC Attachments: DCJS Tech Grant Referral Letter Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard-Over one million dollars coming in from the State of New York Department of Justice. Response: none approved () 11. TMP -657 Code: PSC Attachments: Gun Range RFP Referral Letter Moved: Council President Gleason, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 5 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 12. TMP -541 Code: FP Attachments: Asst.Commissioner.Community.Dev.Referral.4.3.24.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-Does the amount cover salary and benefits? Because family health cost $40,000 and single is $17,000, 3% for retirement is the city's contribution. Response: Mayor Patterson-Howard-The extra $1.5 million grant through the Urban Renewal via Bowman, Schumer and Gillibrand will catch the benefits overflow. $8.2 million of section 108 funds that have been newly rewarded. Commissioner Morton-Recruitment and hiring process is for a grant funded position. The candidate will be aware that it is a grant funded position and will end with the end of the grant, if it is not renewed. There is a lot of clean-up with Urban Renewal and fixing issues from 10, 15 even 20 years ago. Commissioner Morton-I am concerned because this person has to be more focused on the day-to day operations and closing out the books. This person can alleviate the Budget Specialist III. Mayor Patterson-Howard-I agree. Propose this to council, because only council can approve, we knew that we needed three people for this position. Commissioner Morton- Wondering if the federal money is worth it because of the financial obligation needed to stay in compliance with all the mandates. Mayor Patterson-Howard-Morton, you did a coast-based analysis and 90-91% was funded. Commissioner Morton-Yes, I did, but that was before all the changes and now it's going in another direction. Mayor Patterson-Howard-We're still refunded to do compliance whether we keep the money or not.We're currently playing catch-up with compliance and it is adding to our current costs with the URA. approved Aye: Mayor Patterson-Howard, and President Gleason Nay: Comptroller Morton Absent: None Page 6 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 13. TMP -658 Code: PSC Attachments: REFFERAL.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard - 205 South 5th Avenue (Urban Renewal) since 2018 has been unsafe and nothing was done, the structure was in eminent danger. This is a $250,000 transfer. Response: Commissioner Morton-Follow up on the concerns and investment from the city. This cost has to be added to the lien. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None (Request approving the 14. TMP -660 Specifications for Third-Party Claims Administration Services) Attachments: Referral Letter - Request approving the specifications for th claims administration services.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-June 30th, they are out of contract, it expired a year ago and RFP needs to go out quickly. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None SETTLEMENTS Page 7 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 (Settling the lawsuit for false arrest 15. TMP -663 for Robert Johnson - $30,000) Attachments: Settlement Resolution of Lawsuit for false arrest for Robert Johnson.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Deputy Corporation Council Powell- This was settled for $30,000 from $600,000. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None (Settling the lawsuit for false arrest 16. TMP -664 for Shakira Dawson - $600,000) Attachments: Settlement Resolution of Lawsuit for false arrest for Shakir Dawson.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Deputy Corporation Council Powell- This was settled for $600,000 from $1.8 million Commissioner Morton- How are we paying this? Response: Mayor Patterson-Howard-Our contribution minus insurance is $280,000, this is a deal between the comptroller office and the law department. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 8 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 (Settling the lawsuit for personal 17. TMP -665 injuries for Kareem Lloyd- $25,000) Attachments: Settlement Resolution for Kareem Lloyd.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard-An employee was hit by a marked police cruiser in his personal car and was injured. Council President Gleason-How are they being disciplined? Response: Mayor Patterson-Howard-There are disciplines and additional training for all city employees. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None RETAINER (Updated Retainer Agreement for 18. TMP -677 the Quinn Law Firm) Attachments: Resolution approving the updated Retainer Agreement for T Law Firm.pdf Moved: Council President Gleason, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None SALARY RESOLUTIONS Motion to take items 19-22 as a block vote. Moved: Council President Gleason, Seconded: Commissioner Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Page 9 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 Nay: None Absent: None (Salaries - 2014 (CSEA)) 19. TMP -667 approved (Salaries - 2015 (CSEA)) 20. TMP -668 Attachments: Salaries - 2015 (CSEA).pdf approved (Salaries - 2016 (CSEA)) 21. TMP -669 Attachments: Salaries - 2016 (CSEA).pdf approved (Salaries - 2017 (CSEA)) 22. TMP -670 Attachments: Salaries - 2017 (CSEA).pdf approved Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Commissioner Morton-Retro's will be paid this month. Response: none approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None (Salaries - 2018 (CSEA, LOCAL 23. TMP -671 456, PBA)) Attachments: Salaries - 2018 (CSEA Local 456 PBA).pdf Motion to take items 23-28 as a block vote. Moved: Council President Gleason, Seconded: Commissioner Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 10 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 (Salaries - 2019 (CSEA, LOCAL 24. TMP -672 456, PBA)) Attachments: Salaries - 2019 (CSEA Local 456 PBA).pdf approved (Salaries - 2020 (CSEA, LOCAL 25. TMP -673 456, PBA)) Attachments: Salaries - 2020 (CSEA Local 456 PBA).pdf approved (Salaries - 2021 (CSEA, LOCAL 26. TMP -674 456, PBA)) Attachments: Salaries - 2021 (CSEA Local 456 PBA).pdf approved (Salaries - 2022 (CSEA, LOCAL 27. TMP -675 456, PBA)) Attachments: Salaries - 2022 (CSEA Local 456 PBA).pdf approved (Salaries - 2023 (CSEA, LOCAL 28. TMP -676 456, PBA)) Attachments: Salaries - 2023 (CSEA Local 456 PBA).pdf approved Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard-The schedule was not completed at that time because the city didn't have the money. Now that the money is secured a schedule can be agreed upon with the three unions. It is six years of retro's. Response: Commissioner Morton-The money is band, short term debt and it can be called in at anytime. It is not a bond which is long-term debt. We didn't create it, but we inherited it and that is our reality. We are also finalizing our 2018 audit which has a deficit of $4 million. approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None Page 11 of 12 Board of Estimate & Contract Meeting Minutes June 17, 2024 () 10. TMP -653 Code: PSC Attachments: A+ Technology Camera Referral Letter Skipped at 4:39 pm (#10 taken last)- Mayor Patterson-Howard waiting for more information - Moved: Council President Gleason, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard - Hold, because how long is the maintenance and operations agreement is? And how will that effect the budget for the second and third years. Response: none held Agenda was concluded at 5:39 PM Chairwoman Patterson-Howard asked if there was new business: None. Mayor asked for a motion to adjourn. Moved: Council President Gleason, Seconded: Commissioner Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and President Gleason Nay: None Absent: None There being no other further business, the meeting was adjourned at 5:40 PM. Nicole Bonilla, MBA Deputy City Clerk Page 12 of 12