Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, May 20, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 Call to Order: At 3:00 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, City Clerk Nicole Bonilla, Deputy City Clerk Jordan Riullano, Assistant Comptroller Condell Hamilton OPENING OF BID FOR DEPARTMENT OF PUBLIC WORKS Jenoptik Smart Mobility Solutions, Inc. Jupiter, Florida 35% revenue to vendor 65% revenue to the city ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1362 Code: LPW Attachments: Referral Letter -Bloomberg Harvard City Leadership Initati MOU_Bloomberg *HELD* Deputy Corporation Council Powell - The MOU was amended after the council voted on it. Adjustments will be made and the item will go back to council for approval. held () 2. TMP -1347 Code: LPW Attachments: Amendment to Mount Vernon City Code Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - What is the change? Response: CP Browne - the increase in fines and change of the language. approved Page 1 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1360 Code: LPW Attachments: Animal Shelter Land Lease Animal Shelter - Land Lease Agreement (1) (1) Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 4. TMP -1367 Code: LPW Attachments: Traffic Signal Technician Training- B.Whitley Traffic-signal-brochure Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 5. TMP -1365 Code: HR Attachments: rec assistant letter Moved: Council President Browne, Seconded: Comptroller Morton Page 2 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1375 Code: HR Attachments: referral letter-4th street basketball classic2025 basketball cal DPW 4th Street Classic PD Basketball Classic Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1366 Code: PSC Attachments: STRIVE Initative Referral Letter Westchester County STRIVE Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - explained the initiative which comes from Governor Hochul's office. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 3 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 () 8. TMP -1372 Code: FP Attachments: COMP2025-8– Request for Budget Transfer to Support Ch Review Legal Services Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - explained that the request for additional funds was received from the Charter Revision Commission chair and that the commission's budget is almost depleted. Response: Mayor Patterson-Howard - requests that the commission have a clear process on how the money is being spent. Council President Browne - questioned if there is an internal mechanism for monitoring the spending of the additional $25,000. Comptroller Morton - explained that the comptroller's office will monitor and notify. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 9. TMP -1384 Code: PSC Attachments: Temporary Help Ref letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - questioned the work that is to be done? Response: Mayor Patterson-Howard - explained that code enforcement position is difficult to fill and that a study was one in the buildings department on what was needed. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 4 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 () 10. TMP -1404 Code: FP Attachments: COMP2025-09 Recommendation to Issue a Tax Interest A Program for Commercial Properties Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comptroller Morton - explained and clarified the tax amnesty program for commercial properties. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None REQUEST TO AUTHORIZE PARTIAL PAYMENT - DEPARTMENT OF PUBLIC WORKS () 11. TMP -1364 Code: LPW Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Assistant Comptroller Hamilton - explained the funding and the timeline for reimbursement. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None RETAINER (Engagement Letter - to retain the 12. TMP Oxman Law Group, PLLC) -1406 Attachments: Engagement Letter to retain the Oxman Law Group PLLC A RESOLUTION AUTHORIZING THE RETENTION OF OXMAN LAW GROUP, PLLC, TO PROVIDE LEGAL G ON TAX LIEN SALES AND IN-REM FORECLOSURES Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Page 5 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 Response: Comptroller Morton - explained the need for a retainer for tax lien sales. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (A Resolution Authorizing the 13. TMP Retention of the Office of Kristen -1355 K. Wilson for the Charter Review Committee) Attachments: A RESOLUTION AUTHORIZING THE RETENTION OF OFFICE OF KRISTEN K. WILSON AS SPECIAL COUN THE CHARTER REVISION COMMITTEE Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENTS Motion to take items 14 -18 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Settlement of Claim of Cynthia 14. TMP McMullen - ($950.00)) -1379 Attachments: Settling the Claim of Cynthia McMullen - ($950.00) SETTLEMENT RESOLUTION FOR PROPERTY DAMA CYNTHIA MCMULLEN - (damage to fence) approved Page 6 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 (Settlement of Claim of Geico 15. TMP a/s/o Toi Williams-Lloyd - -1380 ($7,000.00)) Attachments: Settling the Claim of Geico a.s.o. Toi Williams-Lloyd - ($7 SETTLEMENT RESOLUTION FOR PROPERTY DAMA GEICO a-s-o TOI WILLIAMS-LLOYD - (2020 GRAND J CHEROKEE) approved (Settlement of Claim of Allstate 16. TMP Insurance Company, as Subrogee -1394 of Bennet Fox - (17,000.00)) Attachments: SETTLEMENT RESOLUTION AUTHORIZING THE CL ALLSTATE INSURANCE COMPANY, AS SUBROGEE BENNET FOX - (2023 AUDI Q8 PREMIUM PLUS ) approved (A Resolution Authorizing the 17. TMP Settlement Claim of Filed by -1400 Leticia Sotero - (80,000.00)) Attachments: SETTLEMENT RESOLUTION AUTHORIZING THE CL PERSONAL INJURY - PEDESTRIAN STRUCK BY SUB SUV IN CROSSWALK (LETICIA SOTERO) approved (Settlement of Claim of Kamil 18. TMP Mamak - (4,783.73)) -1405 Attachments: Settlement of Claim for Mr. Kamil Mamak - ($4,783.73) SETTLEMENT RESOLUTION AUTHORIZING THE CL PROPERTY DAMAGE TO 2017 TOYOTA CAMRY XLE MAMAK) approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None TAX REVIEW SETTLEMENTS Motion to take items 19-22 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton take items as block vote Page 7 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Resolution for Tax Settlement - 19. TMP 60 West Broad Street Inc. - -1401 $58,123.67) Attachments: Settlement for 60 West Broad St. Inc. - ($58,123.57) approved (Resolution for Tax Settlement - 20. TMP 210 West LLC - for property -1403 located at 135 Sindey Avenue - $3,317.24) Attachments: Settlement Resolution for 135 Sindey Avenue approved (Resolution for Tax Settlement - 21. TMP 210 West LLC - for property -1407 located at 139 Sindey Avenue - $3,856.45) Attachments: Settlement Resolution for 139 Sindey Avenue approved (Resolution for Tax Settlement - 22. TMP 41 South Avenue R.E. Corp. - -1402 $2,762.68) Attachments: Settlement Resolutions for 41 SOUTH 4TH AVENUE R.E ($2,762.68) approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 4:04 PM Chairwoman Patterson-Howard asked if there was new business: Council President Browne - spoke on today being election day for the Mount Vernon City School District budget and board positions as well as a position for library trustee. Mayor asked for a motion to adjourn. Page 8 of 9 Board of Estimate & Contract Meeting Minutes - Final May 20, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 4:04 pm. Nicole Bonilla, MBA City Clerk Page 9 of 9