City Council

Mount Vernon City Council Regular Meeting Minutes July 9, 2014 The meeting was called to order by Mayor Boudreau at 7:00 p.m. Present: Mayor Boudreau, Councilmembers Hulst, Ragan, Quam and Urban Absent: Councilmembers Fiedler, Molenaar, and Lindquist, excused Staff Present: Police Chief Dodd, Fire Chief Hari, Library Director Soneda, Public Works Director Bell, Assistant Public Works Director Love, Community and Economic Development Director Hanson, Stormwater Manager Chesterfield, Special Projects Administrator Stendal, City Attorney Rogerson Citizens Present: Nine APPROVAL OF MINUTES A. Approval of June 25, 2014 Regular Council Meeting Minutes: Councilmember Urban moved to approve the June 25, 2014 Regular Council Meeting Minutes. Motion seconded by Councilmember Ragan. Motion carried 4-0. APPROVAL OF CLAIMS AND PAYROLL A. Approval of July 9, 2014 claims numbered 135521, 135538 – 135538, and 135548 - 135770 in the amount of $597,741.41. Councilmember Hulst moved to approve the July 9, 2014 claims as stated above. Motion seconded by Councilmember Quam. Motion carried 4-0. B. Approval of June 30, 2014 payroll checks numbered 103088 - 103146, direct deposit checks numbered 46681 – 46885, and wire transfers numbered 477 & 478 in the amount of $996,476.01. Councilmember Ragan moved to approve the June 30, 2014 payroll as stated above. Motion seconded by Councilmember Urban. Motion carried 4-0. REPORTS Mount Vernon City Council July 9, 2014 Page 2 of 4 A. Committees: 1. Public Works / Public Safety (Committee of the Whole) – for details see Committee minutes. B. Community Comments: None C. Councilmember Comments: None D. Mayor’s Report:  Mayor Boudreau announced that the August Wellness Challenge schedule is out.  Mayor Boudreau gave a brief update on the Waterfront Project.  Mayor Boudreau stated that the next two Mayor’s Coffees are on Saturday July 12 at the Tulip Stack at 10am and Friday July 18 at the Skagit Valley Publishing Room at 10am. E. Committee Agenda Requests: None UNFINISHED BUSINESS None NEW BUSINESS A. Street Closure Request – Skagit Regional Health Summerfest: Mr. Stendal said that Skagit Regional Health is requesting the closure of Kincaid Street between 13th and 15th Streets on July 17th from 11am to 2pm for their annual Skagit Regional Health Employee Barbeque. Councilmember Urban moved to approve the street closure as stated above. Motion seconded by Councilmember Ragan. Motion carried 4-0. B. Street Closure Request – Downtown Sidewalk Sale: Mr. Stendal stated that the Mount Vernon Downtown Association is requesting the closure of Gates Street between 1st and 2nd Streets and the alley between Gates and Montgomery from 10am to 6pm on Saturday July 26th for their Sidewalk Sale and beer garden. Mount Vernon City Council July 9, 2014 Page 3 of 4 Councilmember Hulst moved to approve the street closure as stated above. Motion seconded by Councilmember Quam. Motion carried 4-0. C. Out of State Travel Request – Fire Department: Fire Chief Hari explained that Burlington Northern Santa Fe Railway is funding three Fire Officers for out of state travel to the “Crude by Rail” training in Pueblo, Colorado. Councilmember Quam moved to approve the out of state travel request by the Fire Department. Motion seconded by Councilmember Urban. Motion carried 4-0. D. Bid Award – 2014 Storm Sewer Inspection Project: Mr. Chesterfield stated that on July 1st a bid opening occurred for the 2014 Storm Sewer Inspection Project. The lowest responsible bidder is Ventilation Power Cleaning, Inc in the amount of $44,347. Councilmember Urban moved to accept the bid by Ventilation Power Cleaning, Inc. in the amount of $44,347 for the 2014 Storm Sewer Inspection Project. Motion seconded by Councilmember Ragan. Motion carried 4-0. E. Citywide Signal Safety Improvements: Mr. Love said that this request is to approve the Local Agency Supplemental Agreement with Washington State Department of Transportation for construction funding on the Citywide Safety Improvement project in the amount of $185,000. Councilmember Hulst moved to authorize the Mayor to enter into a Local Agency Supplemental Agreement with the Washington State Department of Transportation for the Citywide Signal Safety Improvement Project. Motion seconded by Councilmember Quam. Motion carried 4-0. F. College Way/Laventure Road Intersection Safety Improvements: Mr. Love stated that this request is to approve the Local Agency Supplemental Agreement with Washington State Department of Transportation for the College Way/Laventure Road Intersection Safety Improvement Project. Councilmember Ragan moved to authorize the Mayor to enter into a Local Agency Supplemental Agreement with the Washington State Department of Transportation for the College Way/Laventure Road Intersection Safety Improvement Project. Motion seconded by Councilmember Urban. Motion carried 4-0. Mount Vernon City Council July 9, 2014 Page 4 of 4 G. Completion of Work – 2013 Sanitary Sewer Lining Project 13-3: Mr. Love explained that the 2013 Sanitary Sewer Lining Project 13-3 has now been completed by Columbia Pumping and Construction. The total cost of the project is $277,521.92. Councilmember Urban moved to authorize acceptance of the work completed by Columbia Pumping and Construction for the 2013 Sanitary Sewer Lining Project 13-3 in the amount of $277 ,521,92. Motion seconded by Councilmember Hulst. Motion carried 4-0. H. Library Update: Mr. Soneda provided an update on the volunteer hours and the summer reading program. Mr. Soneda introduced Dawn Couch of BERK Consulting and Kevin King of SHKS Architects who provided the preliminary results from the library needs assessment . The final report will be presented in September. There being no further business the meeting was adjourned at 7:57 p.m. SUBMITTED BY: ______________________________________ Lori J. Kimbriel, Recording Secretary ATTEST: ______________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________ Jill Boudreau, Mayor