City Council

Mount Vernon City Council Regular Meeting Minutes September 9, 2015 The meeting was called to order by Mayor Boudreau at 7:02 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam Ragan and Urban. Staff Present: Police Chief Dodd, Finance Director Huschka, City Attorney Rogerson, Library Director Soneda and Fire Chief Hari, Public Works Director Bell Citizens Present: 5 Approval of Minutes A. Approval of August 26, 2015 Regular Council Meeting Minutes Councilmember Hulst moved to approve the August 26, 2015 Regular Council meeting minutes. Motion seconded by Councilmember Lindquist. Motion carried 7-0. Approval of Claims and Payroll A. Approval of August 9, 2015 claims numbered 141303-141445 in the amount of $333,711.77. Councilmember Fiedler moved to approve the August 9, 2015 claims numbered 141303-141445 in the amount of $333,711.77. Motion seconded by Councilmember Quam. Motion carried 7-0. B. Approval of August 31, 2015 payroll checks numbered 104584-104647, direct deposit checks numbered 52353-52559, and wire transfers numbered 533 & 534 in the amount of $964,301.10. Councilmember Ragan moved to approve the August 31, 2015 payroll checks numbered 104584-104647, direct deposit checks numbered 52353 – 52559, and wire transfers numbered 533 & 534 in the amount of $964,301.10. Motion seconded by Councilmember Lindquist. Motion carried 7-0. REPORTS • Committee Reports: • Public Safety – for detail see Committee minutes. • Public Works – for details see Committee minutes. • Community Comments: • Sheryl McGrill- Mount Vernon: spoke in favor of allowing goats in the city limits. • Councilmember Comments: • None • Mayor’s Report • Updated Council and public on State Representative visits including discussions about Skagit 911 funding and logging within residential areas. Mount Vernon City Council September 9, 2015 Page 2 of 4 • Preliminary budget schedule was announced. • National Prescription Drug Take Back Day is Saturday, September 26, 2015. • Times and locations of upcoming Mayor’s coffee were noted. • Proposed ordinance relating to Interim Land Use Regulations- Marijuana Use: This proposed ordinance provides a time period for Council to assess if, when and where they will allow marijuana cooperatives (formerly collective gardens also known as Medical Marijuana dispensaries) to locate within City limits. In addition, as of July 2016 collective gardens will no longer be allowed. The ordinance also reaffirms that current city zoning codes limit the locations of marijuana sales, production or processing establishments to the commercial limited industrial zoning district. The ordinance will be effective immediately and for up to one year or until repealed and permanent regulations are established. Councilmember Fiedler moved to approve Ordinance 3659. Motion seconded by Councilmember Ragan. Motion carried 7- 0. • Committee Agenda request: • Mayor Boudreau noted the dates scheduled to discuss previous agenda requests. • Councilmember Lindquist would like to see what other jurisdictions allow goats within City limits. NEW BUSINESS A. Library Update Presentation to Council: Mr. Soneda presented Council with an update on recent and upcoming activities at the Library and provided statistics for August 2015. September is library card sign up month. He also reminded everyone that the book sale is coming up on th th September 25 and 26 . B. Open Record Public Hearing- South 15th Street Alley Right of Way Vacation: Mr. Nathe presented Council with a request to approve the right of way vacation and accept compensation of half of the appraised value. Mayor Boudreau opened the public record hearing. There being no comment Mayor Boudreau closed the public hearing. Councilmember Lindquist moved to approve Ordinance 3660, th to vacate the South 15 Street Alley right of way and accept compensation of half of the appraised value. Motion seconded by Councilmember Quam. Motion carried 7-0. C. Bid Award- 2015 Sanitary and Storm Sewer Lining Project: Mr. Love presented Council with a request to award the bid for the 2015 Sanitary and Storm Sewer Lining Project to Instituform Technologies, LLC in the amount of $531,911.49. The project includes lining approximately 7,240 feet of sanitary and storm sewers. Councilmember Ragan moved to award the bid for the 2015 Sanitary and Storm Sewer Lining Project to Instituform Technologies, LLC in the amount of $521,911.49. Motion seconded by Councilmember Fiedler. Motion carried 7-0. Mount Vernon City Council September 9, 2015 Page 3 of 4 D. Bid Award- Fire Station Roof: Mr. Prosser presented Council with a request to award the bid for Fire Station #2 Roofing Project to Skagit Roofing in the amount of $48,326.99. Councilmember Lindquist moved to award the bid for the Fire Station #2 Roofing Project to Skagit Roofing in the amount of $48,326.99 Motion seconded by Councilmember Ragan. Motion carried 7-0. E. Bid Award- Library Roof Project: Mr. Prosser presented Council with a request to award the bid for the Library Roofing Project to Esary Roofing and Siding Co., Inc. in the amount of $114,005.17. Councilmember Molenaar moved to award the bid for the Library Roofing Project to Esary Roofing and Siding Co., Inc. in the amount of $114,005.17. Motion seconded by Councilmember Hulst. Motion carried 7-0. F. Trumpeter Place Preliminary Plat Extension, LU07-023: Ms. Lowell presented Council with a request to approve a one (1) year preliminary plat extension for the Trumpeter Place Plat. The plat expired on February 13, 2015 and is located north of East College Way and east of Martin Road. The property owners are Summersun Estates LLC that is governed by JKW Investments LLC. Councilmember Hulst moved to approve Resolution 893 approving a one (1) year extension for the Preliminary Plat of Trumpeter Place. Motion seconded by Councilmember Fiedler. Motion carried 7-0. G. Professional Services Contract Supplement for Additional Design and Construction Administration Services: Mr. Love presented Council with a request to authorize the Mayor to enter into a supplemental agreement with Carletti Architects for additional design and construction administration services for the Downtown Riverwalk Restroom Project. Councilmember Lindquist moved to authorize the Mayor to enter into a supplemental agreement with Carletti Architects for the Downtown Riverwalk Restroom Project. Motion seconded by Councilmember Molenaar. Motion carried 7-0. H. Third Amendment to the Jail Facility Use Agreement: Ms. Huschka presented Council with a request to authorize an amendment to the Jail Facility Use Agreement further clarifying definition of measurement years in Exhibit B of the original Jail Facility Use Agreement. Councilmember Lindquist moved to authorize an amendment to the Jail Facility Use Agreement clarifying the definition of measurement years in Exhibit B. Motion seconded by Councilmember Fiedler. Motion carried 7-0. I. Deed to Extinguish Surplus Easement Rights: Mr. Rogerson presented Council with a request to authorize the Mayor to execute a Quit Claim Deed pertaining to the interest the City has as successor to property commonly known as Bonnie Rae Park. Councilmember Fiedler moved to authorize the Mayor to execute a Quit Claim Deed pertaining to the interest the City has as successor to property commonly known as Bonnie Rae Park. Motion seconded by Councilmember Molenaar. Motion carried 7-0. Mount Vernon City Council September 9, 2015 Page 4 of 4 The meeting was convened into executive session at 8:00 p.m. and was estimated to last 30 minutes. J. Executive Session: Real Estate & potential litigation. The meeting was reconvened at 8:30 p.m. There being no further business the meeting was adjourned at 8:30 p.m. SUBMITTED BY: ______________________________________________ Morgan Morrison, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor