City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA June 12, 2019 7:00 p.m. (Police Court Campus) I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of May 22, 2019 Regular Council Meeting Minutes B. Approval of June 5, 2019 payroll checks numbered 109268 - 109309 direct deposit checks numbered 71496 - 71732, and wire transfers numbered 739 – 743 in the amount of $957,194.00 C. Approval of June 12, 2019 Claims numbered 3936 - 4236 in the amount of $498,872.80 III. REPORTS A. Committees 1. Public Works and Library 2. Public Safety B. Community Comments (An opportunity for Mount Vernon residents to address their City Council. Please limit comments to 3 minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) C. Councilmember Comments D. Mayor’s Report E. Committee Agenda Requests IV. UNFINISHED BUSINESS None V. NEW BUSINESS A. Bid Award – Little Mountain Park Skills Center and Parking Lot (Staff is requesting that Council award the bid for the Little Mountain Park Skills Center and Parking Lot to P&P Excavating, LLC in the amount of $636,133.11.) (required action – motion) (staff contact – William King) B. Change Order No. 2 to the Semrau Engineering and Surveying Agreement (Staff is requesting that Council authorize the Mayor to enter into Change Order No. 2 with Semrau Engineering and Surveying in the amount of $9,700. This change is to cover addition of an erosion and sediment control lead.) (required action – motion) (staff contact – William King) Mount Vernon City Council Agenda June 12, 2019 page 2 C. Approval of Gillett Rental Agreement (Staff is requesting that Council authorize the Mayor to enter into a rental agreement for the Gillett property residence located at 2773 Little Mountain Road for an initial term of two years.) (required action – motion) (staff contact – William King) D. Resolution Declaring Equipment Surplus (Staff is requesting that Council approve a resolution declaring old, broken and unusable computer equipment surplus.) (required action – resolution) (staff contract – Kim Kleppe) E. Renewal of Fiber Optic License Agreements with 5 Internet Service Providers (Staff is requesting that Council authorize the Mayor to enter into Fiber Optic License renewal agreements with PogoZone, Allixo, Noel, ID Technology Services and Integra dba AllStream.) (required action – motion) (staff contact – Kim Kleppe) F. Fire District 2 Station Lease Agreement (Staff is requesting that Council authorize the Mayor to enter into a lease agreement for Fire District 2 Fire Station.) (required action – motion) (staff contact – Chief Bryan Brice) G. Approval to Purchase Ambulance (Staff is requesting that Council authorize the Mayor to enter into an agreement to purchase a 2019 North Star 167-1 Type I Braun Ambulance.) (required action – motion) (staff contact – Chief Bryan Brice) H. Ambulance Billing Services Contract (Staff is requesting that Council authorize the Mayor to enter into an agreement for ambulance billing services with Quick Med Claims {QMC} Billing.) (required action – motion) (staff contact – Chief Bryan Brice) I. Bid Award – North 4th Street/Riverside Drive BNSF Railroad Crossing Improvements (Staff is requesting that Council award the North 4th Street/Riverside Drive BNSF Railroad Crossing Improvement Project to JAG Corporation of Tulalip in the amount of $473,200.55.) (required action – motion) (staff contact – Mike Love) J. Local Agency Supplemental Agreement No. 3 for the College Way (SR 538) Widening at I-5 (Staff is requesting that Council authorize the Mayor to enter into Supplemental Local Agency Agreement No. 3 with WSDOT Local Programs to include additional grant funding for construction of the College Way {SR 538} Widening at I-5 Project.) (required action – motion) (staff contact – Darin Christen) Mount Vernon City Council Agenda June 12, 2019 page 3 K. Acceptance of Project Completion – 2018 Sanitary and Storm Sewer Lining (Staff is requesting that Council accept the work completed by Insituform Technologies on the 2018 Sanitary and Storm Sewer Lining Project.) (required action – motion) (staff contact – Darin Christen) L. Approval of Professional Services Agreement with Brown and Caldwell, Inc. (Staff is requesting that Council authorize the Mayor to enter into a professional services agreement with Brown and Caldwell, Inc. to provide program development and implementation for the City’s National Pollutant Discharge Elimination System {NPDES} Phase II Municipal Stormwater Permit.) (required action – motion) (staff contact – Blaine Chesterfield) COMMITTEE MEETINGS Public Works and Library 6:00 p.m. Next Ordinance 3787 Next Resolution 965 AGENDA ITEM: A AGENDA ITEM: B AGENDA ITEM: C AGENDA ITEM: D  AGENDA ITEM: E DATE: June 12, 2019 TO: Mayor Boudreau and City Council FROM: Kim Kleppe IS Director SUBJECT: FIBER OPTIC LICENSE AGREEMENT RENEWALS RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to execute Fiber Optic License Agreements that update the current license agreement for five years with PogoZone, Allixo, Noel, ID Technology Services and Integra dba AllStream. INTRODUCTION/BACKGROUND: - The city already has current license agreements with these providers and this will allow to continue to provide Internet Services to the city customers on the Fiber Infrastructure. - This agreement adds language to provide wireless access. - The agreement will extend the license for five years. - This agreement improves the language. RECOMMENDATION: Staff recommends approval.  AGENDA ITEM: F DATE: June 12, 2019 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: FIRE DISTRICT 2 STATION LEASE AGREEMENT RECOMMENDED ACTION: Staff recommends that Council approve the lease for Fire District 2 Fire Station and authorize the Mayor to execute the contract INTRODUCTION/BACKGROUND: In January of 2019 the city took on the responsibility of providing ambulance service that was previously delivered by CVAA. To provide the service two ambulances in addition to the crossed staffed ambulance at fire station 3 were needed. Currently there is not space at the existing fire stations to place one of the ambulances in a city station. As such we are reliant on Fire District 2 to provide needed city facilites for our firefighter/paramdic crews. These crews will operate out of the fire station located on McLean Rd in Fire District 2. This lease establishes the provisions for the city to utilize this facility and establishes the rate of reimbursement the city will pay to Fire District 2. FINDINGS/CONCLUSIONS: None RECOMMENDATION: Staff recommends that Council approve the lease for Fire District 2 Fire Station and authorize the Mayor to execute the contract ATTACHED: Attachment A – Station Lease Agreement  AGENDA ITEM: G DATE: June 12, 2019 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: AMBULANCE PURCHASE RECOMMENDED ACTION: Staff recommends that Council authorize the purchase of a 2019 North Star 167-1 Type I Braun Ambulance for $290,403.00. INTRODUCTION/BACKGROUND: Mount Vernon Fire manages a fleet of 3 front line ambulances. Each year, the apparatus committee reviews the vehicles identified for replacement in the City’s replacement fund, taking into consideration the vehicle’s age, mileage, and repair history in order to determine which units should proceed with recommended replacement. Once the requested ambulance is replaced, the replaced unit will be rotated into relief status for 5 years and the oldest ambulance will be surplused and sold. It is critical that our front line ambulances are able to remain in service and not hampered by mechanical issues that remove them from service or break down while responding to emergencies. In addition we must maintain a reserve fleet that are also reliable and available to be put into service if the front line vehicle is not operating or for periods of high emergency call volumes when additional staffing is needed. This table represents the current ambulances, age and mileage. Unit Year Mileage Medic 119 2014 140,118 Medic 129 2014 103,192 Medic 139 2006 42,645 Reserve A119 1993 26,494 Reserve A129 2011 101,394 Reserve A139 1993 14,628 The City is a member of FireRescue GPO, a program of NPPGov (National Purchasing Partners), NPPGov serves public and non-profit markets as a cooperative purchasing organization providing access to contracts created through an RFP process conducted by a lead public agency and meets all the legal requirements for a competitively bid purchase of this kind. In addition the city is a member with Houston-Galveston Area Council Buy (HGACBuy) which is also a program design to assist local governments with purchases. Staff researched available options with purchasing programs and determined that HGACBuy was the best option. This provided for a specified price and maximum savings, while allowing the department to specify standard specifications. Over the past year and half Mount Vernon along with other fire agencies and the County EMS department have worked to create standard specifications for ambulances serving the County. Having all ambulances standardized provides continuity for our staff, and those in neighboring communities that may be working on our ambulances. The Fire Department is requesting authorization to purchase a 2019 North Star 167-1 Type I Braun Ambulance through HGCABuy for $290,403.00. The ambulance would be ready for delivery in 240-270 days from the effective date of the contract. This vehicle will come fully furnished with the necessary equipment needed to provide service. The cab and custom chassis from Braun is $215,311.75, the needed equipment (Stryker cot with power load, Motorola radios, Knox med vaults, Fire comm. equipment, mobile hotspot,) accounts for $75,091.25 of the total cost. The vehicle is fully funded through the Equipment Rental Reserve and monies received from the EMS levy. FINDINGS/CONCLUSIONS: It has determined that the City will receive the best possible purchase price for the new ambulance through HGAC purchasing program. In addition by designing the ambulance to match other units in the County we get greater flexibility with crew compatibility. RECOMMENDATION: Staff recommends that Council authorize the purchase of a 2019 North Star 167-1 Type I Braun Ambulance for $290,403.00. ATTACHED: Attachment A – Vehicle Specifications Attachment B – Braun Proposal Attachment C – Proposal Drawings  AGENDA ITEM: H DATE: June 12, 2019 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: AMBULANCE TRANSPORT BILLING AGREEMENT RECOMMENDED ACTION: Staff recommends that Council adopt the ambulance transport billing agreement with Quick Med Claims (QMC) and authorize the Mayor to execute the agreement. INTRODUCTION/BACKGROUND: The city of Mount Vernon operates the service of ambulance transportation. Part of that service is the need to issue billing for the patient transports we provide. Currently Systems Design is our billing agent; however with our increase in ambulance transports we have noticed some service level concerns. These concerns relate to the timeliness of billing, and customer support. To ensure that the City is getting the most out of the services we contract for we researched and asked for cost and service proposals from several ambulance billing companies. This research included direct conversation with the City of Bellingham and the firm they are using. Their feedback was very positive for Quick Med Claims, and related how efficient they have been and allowed them to reduce internal work load for ambulance billing. FINDINGS/CONCLUSIONS: After our review it was determined that Quick Med Claims will provide a better service for the City. This was determined by examining the cost, the level of service to be provided and the reporting that will be provided. RECOMMENDATION: Staff recommends that Council adopt the ambulance transport billing agreement with Quick Med Claims (QMC) and authorize the Mayor to execute the agreement. ATTACHED: Attachment A – QMC Contract Attachment B – Business Associate Agreement AGENDA ITEM: I AGENDA ITEM: J AGENDA ITEM: K AGENDA ITEM: L