City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA October 13, 2021, 7:00 p.m. Police Court Campus 1805 Continental Place (Masks are required regardless of vaccination status) To virtually attend the meeting, the public may: 1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please ‘mute’ your phone, if possible, to minimize distractions) 2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 3. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of September 22, 2021 Regular Council Meeting Minutes B. Approval of October 5, 2021 payroll checks numbered 110963 - 110989, direct deposit checks numbered 84367 – 84607, and wire transfers numbered 1020 - 1024 in the amount of $1,174,605.29 C. Approval of October 13, 2021 Claims numbered 15264 – 15266, 15268 – 15269, 15278 and 15282 - 15464 in the amount of $1,994,252.80 III. REPORTS A. Committees 1. Public Works and Library 2. Public Safety B. Community Comments 1. Review of Emails from the Public (Public comments may be sent via email to council@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on October 13, 2021.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) Mount Vernon City Council Agenda October 13, 2021, Page 2 of 2 C. Councilmember Comments D. Mayor’s Report E. Committee Agenda Requests IV. UNFINISHED BUSINESS None V. NEW BUSINESS A. Approval of Agreement with Washington State Library (Staff is requesting approval of an interlocal agreement with Washington State Library for ARPA grant funding.) (required action – motion) (staff contact – Isaac Huffman) B. Approval of Agreement with Skagit PUD (Staff is requesting approval of an interlocal agreement with Skagit PUD for the Freeway Drive Improvements Project) (required action – motion) (staff contact – Chris Phillips) C. Approval of Agreement with Insituform Technologies, LLC (Staff is requesting approval of a bid award and agreement for the 2021 Sanitary and Storm Sewer Lining Project to Insituform Technologies, LLC.) (required action – motion) (staff contact – Chris Phillips) D. Approval of Agreement with The Clean Team (Staff is requesting approval of an amendment to agreement 3919 with The Clean Team, for janitorial services in public restrooms.) (required action – motion) (staff contact – Jennifer Berner) E. Approval of Street Closure Request (Staff is requesting approval of a street closure request submitted by the Mount Vernon High School for a homecoming parage through downtown on October 22, 2021) (required action – motion) (staff contact – Jennifer Berner) F. Approval of Agreement with Skagit County (Staff is requesting approval of an interlocal agreement with Skagit County for management control of Spillman services.) (required action – motion) (staff contact – Chief Cammock) G. Approval of Agreement with NoaNet (Staff is requesting approval of an agreement with NoaNet for fiber licensing and operating.) (required action – motion) (staff contact – Kim Kleppe) COMMITTEE MEETINGS Public Works and Library 6:00 p.m. Next Ordinance 3837 Next Resolution 1001  AGENDA ITEM: A DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Isaac Huffman, Library Director SUBJECT: INTERLOCAL AGREEMENT WITH THE WASHINGTON STATE LIBRARY RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to enter into an Interlocal Agreement with Washington State Library. INTRODUCTION/BACKGROUND: This year the Library Commons Project was awarded a $14,935 Library Services and Technology Act (LSTA) American Rescue Plan Act (ARPA) grant. The goal of this grant is to support required changes to the library due to the COVID-19 pandemic. Because the grant has specific use requirements, an interlocal agreement between the State of Washington and the City of Mount Vernon is necessary. A similar interlocal agreement was signed as part of CARES funding in 2020 but was below the threshold for Council approval. FINDINGS/CONCLUSIONS: The terms of this agreement align with similar interlocal agreements for receiving funding. RECOMMENDATION: Staff recommends approval of the interlocal agreement with the Washington State Library to receive LSTA ARPA funds. ATTACHED: LSTA ARPA Agreement with the Washington State Library  AGENDA ITEM: B DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Acting Public Works Director SUBJECT: INTERLOCAL COOPERATIVE AGREEMENT BETWEEN CITY OF MOUNT VERNON AND SKAGIT PUD - FREEWAY DRIVE IMPROVEMENTS RECOMMENDED ACTION: Authorize Mayor to execute an Interlocal Cooperative Agreement with Skagit PUD to share resources to incorporate duplicative redevelopment frontage improvements into the City’s Freeway Drive Improvements Project. INTRODUCTION/BACKGROUND: Skagit PUD has been engaged in a proposed redevelopment of their administration office and other site facilities at 1415 Freeway Drive. This PUD redevelopment project included frontage improvement requirements to establish curb, gutter, sidewalk, drainage, and restoration along Freeway Drive within the project limits of the City’s Freeway Drive Improvements Project between Cameron Way and College Way. These frontage improvement elements are largely duplicative of the sidewalk and drainage improvements planned for the larger City project and combining these efforts is advantageous to both the City and the PUD. FINDINGS/CONCLUSIONS: As the City began to design the street improvements on Freeway Drive, initial coordination with the PUD in the design phase found that combining efforts and incorporating the PUD frontage improvements along PUD property as a single project would gain a substantial economy of scale, prevent design discontinuities from separate efforts, and reduce construction conflicts. It was determined the best way to do this was for PUD to contribute the value of their frontage improvement scope, on an invoice basis, to the City through an interlocal agreement similar to the Fir Street paving interlocal agreement executed earlier this year. The Skagit PUD fair share contribution is $209,000. RECOMMENDATION: Staff recommends a motion to authorize the Mayor to execute an Interlocal Agreement with Skagit PUD to cooperatively share resources to construct frontage sidewalk and drainage improvements as part of the Freeway Drive Improvements Project with a fair share contribution from Skagit PUD in the amount of $209,000. ATTACHED: Draft City/Skagit PUD Interlocal Agreement  AGENDA ITEM: C DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Acting Public Works Director SUBJECT: AWARD OF BID FOR PROJECT # SS-2021-003: 2021 SANITARY AND STORM SEWER LINING RECOMMENDED ACTION: Staff recommends a motion be made by Council to award the 2021 Sanitary and Storm Sewer Lining Project to Insituform Technologies, LLC for the bid amount of $695,293.47. INTRODUCTION/BACKGROUND: On August 25, 2021, bids were opened and read for the 2021 Sanitary and Storm Sewer Lining project. The project includes lining approximately 9,444 feet of sanitary sewer pipe and approximately 2,073 feet of storm sewer pipe with a cured in place pipe (CIPP) liner system. A total of 2 bids were received and considered. FINDINGS/CONCLUSIONS: After reviewing the bids, staff determined that the bid submitted by Insituform Technologies for $695,293.47 was the lowest bid from a responsible bidder per the contract and per RCW 39.04.010 and RCW 39.04.350. RECOMMENDATION: Staff recommends Council award the construction bid for the 2021 Sanitary and Storm Sewer Lining Project to Insituform Technologies, LLC for the bid amount of $695,293.47. ATTACHED: Bid Tabulation  AGENDA ITEM: D DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Parks and Enrichment Services Director SUBJECT: THE CLEAN TEAM AGREEMENT AMENDMENT RECOMMENDED ACTION: Staff recommends Council authorize the Mayor to sign the amendment to the agreement extending the term through December 2021. INTRODUCTION/BACKGROUND: The Clean Team was hired in 2020, during staff cutbacks related to COVID, to assist with the cleaning and sanitizing of City owned public restrooms. FINDINGS/CONCLUSIONS: With the assistance of The Clean Team, public restrooms have been available for public use. With current staffing levels and workload, utilizing The Clean Team expertise to assist with janitorial services has freed up department staff for other park, trail, and facility maintenance. RECOMMENDATION: Staff recommends extending the agreement with The Clean Team through December 2021. ATTACHED: Amendment to The Clean Team Agreement.  AGENDA ITEM: E City of MOUNT VERNON DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Parks and Enrichment Services Director SUBJECT: STREET CLOSURE REQUEST - MVHS HOMECOMING RECOMMENDED ACTION: Staff recommends Council approve the Street Closure Request for the 2021 Mount Vernon High School Homecoming Parade. INTRODUCTION/BACKGROUND: The Mount Vernon High School's Homecoming Parade will be held on Friday October 22, 2021 at 1:00pm. FINDINGS/CONCLUSIONS: This parade will encourage student participation in school activities and school spirit. It will bring community members together safely through a community event that contributes to fulfilling the mission of the City to promote Mount Vernon as a wonderful place to come, visit, do business, and live. RECOMMENDATION: Staff recommends the temporary closure of South 1st Street and Cleveland Avenue to accommodate the 2021 Mount Vernon High School Homecoming Parade. ATTACHED: Street Closure Request  AGENDA ITEM: F DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Chief Cammock SUBJECT: INTERLOCAL AGREEMENT WITH SKAGIT COUNTY RECOMMENDED ACTION: Staff recommends a motion to approve an Interlocal Agreement with Skagit County to establish Criminal Justice Information System Management Control. INTRODUCTION/BACKGROUND: This is a standard agreement between Police and Skagit County IS department for Spillman services, which is a Records Management system and is a shared system between all Law Enforcement agencies in Skagit County. FINDINGS/CONCLUSIONS: The current agreement is expired. A valid agreement is required by the state and there are two open audits regarding the ACCESS system, pending approval of this updated agreement. The ACCESS system is used by law enforcement for queries into state and national databases, entry of warrants, protection orders, stolen vehicles, articles, query of probation, Department of Licensing information, and more. RECOMMENDATION: Staff recommends approval of an Interlocal Agreement with Skagit County for management control of the Criminal Justice System. ATTACHED: Interlocal Agreement for Management Control Agreement  AGENDA ITEM: G DATE: October 13, 2021 TO: Mayor Boudreau and City Council FROM: Kim Kleppe, IS Director SUBJECT: FIBER LICENSE AND OPERATING AGREEMENT RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to execute a Fiber Optic and Operating License Agreement with NoaNet. INTRODUCTION/BACKGROUND: -The City has agreements with 5 providers currently. - Council has previously authorized fiber license agreements similar to the attached. - This agreement will allow NoaNet to provide ISP services to the City of Mount Vernon fiber customers. FINDINGS/CONCLUSIONS: -NoaNet has already been providing Dark Fiber Services in the city of Mount Vernon. -NoaNet is a public-benefit wholesale telecommunications organization that supplies solutions and resources for all aspects of broadband and telecom projects to serve Washington State. -NoaNet was formed by Public Utility Districts (PUDs) in Washington State with the mission to bring high-speed telecommunication services to unserved and underserved communities. RECOMMENDATION: Staff recommends approval. ATTACHED: Fiber License and Operating Agreement