City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA April 13, 2022, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please ‘mute’ your phone, if possible, to minimize distractions) 2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 3. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of March 23, 2022 Regular Council Meeting Minutes B. Approval of March 30, 2022 Committee of the Whole Minutes C. Approval of March 30, 2022 Study Session Minutes D. Approval of April 5, 2022 payroll checks numbered 111312 - 111335 direct deposit checks numbered 87260 - 87507, and wire transfers numbered 1080 - 1084 in the amount of $1,150,845.51 E. Approval of April 13, 2022 Claims numbered 17128 – 17133, 17137, 17147, and 17162 - 17342 in the amount of $1,357,108.89 III. REPORTS A. Committees 1. Public Works 2. Committee of the Whole 3. Public Safety B. Community Comments 1. Review of Emails from the Public (Public comments may be sent via email to council@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on April 13, 2022.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you Mount Vernon City Council Agenda April 13, 2022 regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) C. Councilmember Comments D. Committee Agenda Requests IV. UNFINISHED BUSINESS None V. NEW BUSINESS A. 2022 Legislative Update (40th District Legislative Representative Alex Ramel will provide an update on the recent 2022 Legislative Session.) (required action – none) (staff contact – Peter Donovan) B. Volunteers of America – Skagit County Office Overview (Kirk Pearson and staff representing Volunteers of America will present a program overview.) (required action – none) (staff contact – Peter Donovan) C. Approval of Ordinance – Municipal Code Chapters 17.30, 17.45 and 17.84 (Staff is requesting approval of an ordinance amending Chapters 17.30 {Public District}, 17.45 {Downtown Districts}, and 17.84 {Parking and Loading}.) (required action – ordinance) (staff contact – Rebecca Lowell) D. Approval of Agreement - Economic Development Alliance of Skagit County (EDASC) (Staff is requesting approval of an agreement with EDASC for the promotion of economic development.) (required action – motion) (staff contact – Doug Volesky) E. Approval of Ordinance - Budget Amendment (Staff is requesting approval of an ordinance amending the 2022 Budget to fund the Integrated Outreach Services (IOS) Program.) (required action – ordinance) (staff contact – Doug Volesky) F. Appointment to Arts Commission (Staff is requesting approval of the appointment of Damond Morris to the Mount Vernon Arts Commission.) (required action – motion) (staff contact – Jennifer Berner) G. Approval of Street Closure Request (Staff is requesting approval a street closure request received from Friends of the Mount Vernon Library for a Library Book Sale.) (required action – motion) (staff contact – Jennifer Berner) H. Approval of Agreement – Skagit Fisheries Enhancement Group (Staff is requesting an agreement with Skagit Fisheries Enhancement Group for a collaborative project at Edgewater Park for riparian stewardship.) (required action – motion) (staff contact – Jennifer Berner) Mount Vernon City Council Agenda April 13, 2022 I. Approval of Agreement – TranTech Engineering (Staff is requesting approval an agreement with TranTech Engineering to provide civil design services for the 2022 Street Improvements Program.) (required action – motion) (staff contact – Bill Bullock) J. Approval of Agreement – CTL Electric (Staff is requesting approval of an agreement with CTL Electric to complete the Library LED light conversion.) (required action – motion) (staff contact – Chris Phillips) K. Approval of Agreement – Shelterbelt, LLC (Staff is requesting approval of an agreement with Shelterbelt for critical area maintenance and restorative projects.) (required action – motion) (staff contact – Chris Phillips) L. Approval of Ordinance – Classification and Compensation Study (Staff is requesting approval of an ordinance that implements the classification and compensation study for non-represented employees.) (required action – ordinance) (staff contact – Erin Keator) COMMITTEE MEETINGS Public Works and Library 6:00 p.m. Next Ordinance 3846 Next Resolution 1012  AGENDA ITEM: A DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Project Development Manager SUBJECT: 2022 LEGISLATIVE UPDATE RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: The City of Mount Vernon welcomes 40th District Legislative Representative Alex Ramel who will provide an update to City Council on the recent 2022 Legislative Session. FINDINGS/CONCLUSIONS: None RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: B DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Project Development Manager SUBJECT: VOLUNTEERS OF AMERICA PRESENTATION RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: Volunteers of America Western Washington operates a dispute resolution center in the Carnation Building in Mount Vernon. The organization has requested assistance from the City’s 2022 CDBG program for up to 15% of the City’s total 2022 allocation. FINDINGS/CONCLUSIONS: Volunteers of America is seeking to expand its operations in Mount Vernon/Skagit County to include an active Community Resource Center similar to those it runs in Snohomish County. This is a first-time request by this organization for Mount Vernon CDBG funds, and as such, staff recommended an organizational introduction and overview to Council, followed by Q & A. RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: C DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Rebecca Lowell, Development Services SUBJECT: PUBLIC HEARING ON AMENDMENTS TO MVMC CHAPTER 17.30 (PUBLIC ZONE), 17.45 (DOWNTOWN DISTRICTS), AND 17.84 (PARKING) RECOMMENDED ACTION: Council hold a public hearing and make a recommendation to adopt the subject code amendments. INTRODUCTION/BACKGROUND: Attached to this memo is a copy of the proposed code amendments in Ordinance form. Please remember when reviewing this ordinance that changes identified with red underlined font are proposed to be added to the existing code and changes identified with red strikethrough font are proposed to be deleted from the existing code. Text that is not red is existing code that is not proposed to be amended. The proposed amendments to the Public zone are brought forward for the following reasons: 1. To clarify the procedural and submittal requirements for Master Plans. See Section Three of the attached ordinance under MVMC 17.30.090(B), (C) and (D). 2. To create approval criteria that has never existed within this Chapter which is an issue when staff asks the Hearing Examiner to approve a Master Plan that doesn’t have approval criteria. Staff modified the approval criteria currently codified in the MVMC for conditional and special use permits for this purpose. See Section Three of the attached ordinance under MVMC 17.30.090(E). 3. To add regulations allowing public zoned property within the Downtown Boundary Area to use the setbacks, building height, and landscaping regulations codified for the C-1 zones. Attached to this memo is a map identifying the location of the downtown boundary area and the public zoned properties within this subdistrict. See Section Three of the attached ordinance under MVMC 17.30.090(G). The proposed amendments to the C-1, Downtown District, are proposed to eliminate confusion that has inadvertently been created as a result of having to reference other regulations within the code to determine the minimum setbacks, lot coverage and building height requirements. See Section Five of the proposed Ordinance under MVMC 17.45.070(B) and (C). The proposed amendments to the Parking regulations in MVMC Chapter 17.84 are because the City does not currently have regulations to allow structured parking. The proposed regulations provide the needed framework to allow safe, functional, and attractive structured parking in the City. See Section Six of the proposed Ordinance under MVMC 17.84.075. FINDINGS/CONCLUSIONS: The SEPA process has been completed, Notice of Adoption of the proposed amendments was transmitted in compliance with RCW 36.70A.106(1) to the Department of Commerce, and notice of the Planning Commission and City Council public hearings were posted and published, as required. The Planning Commission held a public hearing on April 5, 2022 where they made a recommendation to adopt the code amendments with the below-listed substantive amendments: 1. Change the Master Plan validity timeframe from staff’s recommended 20 years to 15 years – the current code has a 10 year timeframe. 2. Adding review criteria for parking garages to ensure direct light from the parking structure is screened from public view. RECOMMENDATION: Adoption of the subject code amendments. ATTACHED: • Map identifying the C-1 sub-districts and the Public zoned properties • Proposed Ordinance • Procedural Materials  AGENDA ITEM: D DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Doug Volesky, Finance Director SUBJECT: AGREEMENT WITH THE ECONOMIC DEVELOPMENT ALLIANCE OF SKAGIT COUNTY FOR THE YEAR 2022 RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to enter into an agreement with the Economic Development Alliance of Skagit County for the calendar year 2022. INTRODUCTION/BACKGROUND: Each year the City of Mount Vernon budgets for and provides funding to the Economic Development Alliance of Skagit County. The City does not have the expertise or resources to adequately promote economic investment and this nonprofit organization was formed for the express purpose of promoting and attracting new business, expanding existing business and enhancing trade opportunities for all of Skagit County. The City receives significant benefit from the development and expansion of the local economic base by enhancing employment opportunities for its residents and by creating additional tax revenues. FINDINGS/CONCLUSIONS: The City has committed $10,000 of financial support to the Economic Development Alliance of Skagit County for this agreement for 2022 which is included in the adopted 2022 City budget. An agreement between our two agencies needs to be approved to confirm the City’s funding commitment. RECOMMENDATION: Staff recommends Council authorize the Mayor to enter into this agreement. ATTACHED: Agreement between the Economic Development Alliance of Skagit County and the City of Mount Vernon.  AGENDA ITEM: E DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Doug Volesky, Finance Director SUBJECT: 2022 BUDGET AMENDMENT FOR IOS PROGRAM RECOMMENDED ACTION: City staff is requesting Council to approve an ordinance to amend the 2022 Adopted Budget. INTRODUCTION/BACKGROUND: Approximately 25% of Mount Vernon Police Department service calls have underlying circumstances related to poverty, homelessness, behavioral health, and substance abuse. Specific segments of our population were found to be highest utilizers and in 82% of the cases were not enrolled in Traditional Clinical Care services. Their circumstances ranged from generally self-sufficient but reticent to engage in services, needing structure or support to accomplish daily living activities, or had acute care needs requiring inpatient style services. The Integrated Outreach Services (IOS) program is designed to change the capacity and capability for the Mount Vernon Police Department to effectively respond and reduce the unhoused population who encounter the criminal justice system. This program will: • Provide an alternative to police officer responses, with non-police personnel, to calls where poverty, substance use disorder or behavioral health are primary factors versus criminal intent. • Provide outreach services specialists intensive case management support to offer wrap around services for the unhoused or high service utilizers who encounter the criminal justice system because they are not connected or inconsistently connected to traditional care providers. • Integrate public health resources into public safety as a means towards a longer-term goal of transitioning untreated behavioral health issues into a more suitable system. To fund this program, the 2022 budget needs to be amended to include the following expenditures and revenue sources. 1. F001 - General Fund Expense – Police Department: Change the name of program level 565.40 from “Homeless Services” to “Integrated Outreach Services” and increase the budgeted amount as follows: a. Increase Personal Services by $188,000 and establish the following positions to be hired as of 7/01/2022: i. 1.00 FTE Program Supervisor (Reclass current Outreach Coordinator position)  ii. 2.00 FTE Case Manager iii. 1.00 FTE Outreach Specialist – Chemical Dependency iv. 1.00 FTE Outreach Specialist – Mental Health b. Increase Operating Supplies by $57,500. c. Increase Training and Professional Services by $4,500. 2. F001 - General Fund Expense – Fire Department: a. Increase Personal Services by $75,000 and establish the following new FTE to be hired as of 7/01/2022: i. 1.00 FTE EMT/Paramedic/ARNP 3. F001 - General Fund Revenue: a. Increase Operating Transfers-In from F123 Affordable Housing Sales & Use Tax (HB1590) by $200,000. b. Increase Intergovernmental Services by $125,000 for revenues received from interlocal agreement with North Sound Behavioral Health Administrative Services Organization, LLC. 4. F123 – Affordable Housing Sales & Use Tax (HB1590) Expense: a. Increase Transfers-Out to F001 General fund by $200,000. 5. F121 – American Rescue Plan Act Expense: a. Increase Capital Equipment – Vehicle by $85,000. FINDINGS/CONCLUSIONS: As these increases in expenditures and revenues were not included in the 2022 adopted budget, these budget amendments are necessary to complete and properly record these activities. RECOMMENDATION: City staff is requesting Council to approve an ordinance to amend the 2022 Adopted Budget to fund the Integrated Outreach Services (IOS) Program. ATTACHED: Ordinance  AGENDA ITEM: F City of MOUNT VERNON DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Director, Parks and Enrichment Services SUBJECT: APPOINTMENT OF ARTS COMMISSIONER MEMBER RECOMMENDED ACTION: Staff requests Council approval for the appointment of Damond Morris, to fill the vacant three (3) year term to expire on December 31, 2021 INTRODUCTION/BACKGROUND: In accordance with the City of Mount Vernon ordinance Title 2 Chapter 2.97 - The Mount Vernon Public Arts Commission, Commissioners will be appointed for a three-year term. Commissioners may then be reappointed for an additional three-year term on a rotational ba sis. Mr. Morris will be appointed to position 8 and is set to expire December 31, 2024. FINDINGS/CONCLUSIONS: None. RECOMMENDATION: Staff request Council approve the appointment of Damond Morris to the Mount Vernon Arts Commissoin. ATTACHED: Arts Commission Application for Damond Morris. AGENDA ITEM: G AGENDA ITEM: H  AGENDA ITEM: I DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: William Bullock, P.E. - City Engineer SUBJECT: PROFESSIONAL SERVICES AGREEMENT: 2022 STREET IMPROVEMENT PROGRAM – DESIGN SERVICES RECOMMENDED ACTION: Staff recommends entering into a Professional Services Agreement with TranTech Engineering for engineering and design services for the 2022 Street Improvement Project. INTRODUCTION/BACKGROUND: The project includes grind and asphalt overlay of existing pavement, full depth spot repairs, adjusting existing utilities, upgrading deficient ADA intersection ramps, installing permanent pavement markings, and other work. The street segments selected for these improvements are: Arterial Streets • E Division Street (Waugh Road to Big Lake Road) • Anderson Road (Old Hwy 99 to I-5 Bridge) • N 18th Street (W Fir Street to College Way) Neighborhood Streets • E Fox Hill Street • N 35th Place • N 35th Street FINDINGS/CONCLUSIONS: TranTech Engineering submitted an excellent statement of qualifications for this project and has been determined to be the City’s current preferred candidate to provide the required engineering services. Design is expected to be completed within the next three months with construction anticipated in the August/September timeframe. The scope and fee for design services is not to exceed $187,000. RECOMMENDATION: Motion to approve authorization for the Mayor to execute a contract TranTech Engineering for engineering design services on the 2022 Street Improvements Project in the amount of $187,000. ATTACHED: Draft Professional Service Contract Scope and Fee  AGENDA ITEM: J DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Development Services Director SUBJECT: LIBRARY LED PROJECT RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to enter into an agreement with CTL Electric to complete to replace existing non-energy efficient lighting with LED lighting for current and future space utilization. INTRODUCTION/BACKGROUND: Facility Division began a robust LED light replacement program in 2019-2020 prior to COVID economic impacts to the City General Fund Budget. City Hall, Public Works Admin, Fire Station 1 equipment bay, and City owned streetlights were replaced/upgraded. City Council authorized funding in the 2022 Budget for a variety of Facility Renewal projects. The Library LED Light project is the next long term lighting conversion project. This project required a considerable amount of research that included in-depth analysis of the three different Library construction phases and the subsequent light fixtures, ballast, and proximity lighting replacement solutions. Finally, the lighting consultant completed a light coverage analysis that will meet for current and future space utilization. FINDINGS/CONCLUSIONS: City received lowest bid was from CTL Electric. They partner with Puget Sound Energy Business Lighting Incentive Program which reduces project costs by $24,651.00. The City share for this project is $46,564.00 which will be split between Facilities and Library 2022 Council approved appropriation. Total cost for this project is $71,215.00. Consumption models estimate the cost of this project to pay for itself in 3.7 years. RECOMMENDATION: City Staff strongly recommends City Council authorize the Mayor to enter into agreement with CTL Electric. ATTACHED: PSE Business Lighting Incentive Program  AGENDA ITEM: K DATE: April 13, 2022 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Development Services SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH SHELTERBELT RECOMMENDED ACTION: Staff recommends Council approval of a professional services contract with Shelterbelt. INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by Shelterbelt to provide critical area restoration work for the City. Shelterbelt has provided maintenance and restorative activities in the following watersheds: a. Kulshan Creek, Kulshan City Lot and Kulshan Left Bank Ecosystems b. Bakerview East and West Ecosystems c. Logan Creek Ecosystem: d. Draper Valley Farms Site Preparation The Department contracted with Shelterbelt since 2015. Contracts have normally been under $10,000. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by Shelterbelt are necessary and essential in meeting the City’s obligations regarding critical area maintenance and restorative efforts. The contract will not exceed $24,000. RECOMMENDATION: Approval of the accompanying contract. ATTACHED: • Professional Services Contract with Shelterbelt  AGENDA ITEM: L DATE: April 7, 2022 TO: Mayor Boudreau and City Council FROM: Erin Keator, Human Resources Director SUBJECT: CLASSIFICATION AND COMPENSATION STUDY RECOMMENDED ACTION: Staff recommends that Council adopt an ordinance that implements the classification and compensation study for the non-represented employees. INTRODUCTION/BACKGROUND: The City Council approved a classification and compensation study (the study) for non-represented, non- commissioned police and Teamster employees in July 2021. Public Sector Personnel Consultants (PSPC) was selected to conduct the study. In March 2022 PSPC provided the results of their study to Council. The results for the Teamsters and non-commissioned police employees will be negotiated with the respective bargaining unit. FINDINGS/CONCLUSIONS: PSPC created and recommends a new salary schedule for the non-represented employees, combining the three current schedules into one salary schedule. PSPC determined non-exempt and exempt status for the non-represented employees. New job descriptions will be provided. RECOMMENDATION: Staff recommends that Council adopt an ordinance that implements the classification and compensation study for the non-represented employees. ATTACHED: Salary Ordinance