City Council Committee Agendas

Public Works/Library Committee Meeting April 13, 2022, 6:00 pm Attendees Present: Mayor Boudreau Council Members: Beaton, Brocksmith, Carias, Hudson, Hulst, Morales, Molenaar, Morales Staff Members: Public Works – Phillips, Duranceau; Project Development Manager – Donovan; City Attorney – Rogerson; Finance Director – Volesky; Library Director – Huffman; Police Chief – Cammock, HR Director – Keator, Fire Chief Brice, Assistant Fire Chief - Harris 1. Approval of Public Works Committee Minutes: Councilmember Beaton moved to approve the minutes from March 9, 2022; Seconded by Councilmember Morales; Carried by all. 2. Program Coordination Division – Chris Phillips Skagit Fisheries Enhancement Group is restoring the riparian river side buffer between the WWTP and the Skagit River to improve habitat along the river. Volunteers have planted 3,600 trees and shrubs since the beginning of March 2022. Skagit County Public Health Department has been performing the City’s local source control inspections for several years. After some discussion between Skagit County Public Health and Skagit County Public Works Departments, it has been decided the regional local source program will be housed in the Skagit County Public Works Department beginning in 2023. The Washington State Department of Transportation (WSDOT) contractor working on the Division Street Bridge, damaged during the historic flood in November 2021, has completed the pile driving and is currently installing cross bracing. They will be rebuilding the timber supports on the outside of the structure within the next week. Project completion is currently scheduled for Sunday, April 24, 2022. This bridge is not operational and cannot rotate or open. A proposed amendment to the on-call contract with Widener & Associates, to complete the last section of the floodwall crossing the Mount Vernon Terminal and BNSF railroads, will be for a total amount of $105, 400. 3. Project Updates – Chris Phillips Council was briefed on the 2022 Street Improvement Program Contract on tonight’s council agenda; Phillips will provide a map to City Council to show which streets are included. Last fall the Alpine Way retaining wall was discovered to be damaged, largely by tree root impacts, and programmed for design. The design is now 90% complete and anticipated to go to construction in early summer 2022 during the driest part of the season. March 9, 2022, Public Works/Library Committee Minutes Page 1 of 2  Staff anticipates bringing a proposed update to the City’s Signal Maintenance Agreement with WSDOT to Council for approval in May 2022. The agreement was last approved in 2003 and needs to be made current with existing policies and standards. The proposed update will be largely the same with only a few minor revisions. Wastewater staff solicited bids for replacement of the Programmable Logic Controllers; one bid was received from Technical Services, Inc., in the amount of $216,403.20. Staff is in the process of executing an agreement for the project. Wastewater staff also solicited requests for qualifications for design of a Garage/Shop to house large equipment, materials, and a wash bay; one proposal was received from Carletti Architects who is working on a scope of work and fee. Staff will be requesting council approval to execute a Professional Services Agreement with the architect in the coming month. 4. Wastewater Division – Gary Duranceau The City is participating in a study called The Biobot Network. The study involves sending in samples of wastewater once a week for 26-weeks to be tested for variants of Covid 19. Participation is free of charge. Mount Vernon qualifies for $131,430 in grant funding from the Puget Sound Nutrient General permit Grant for development of a nitrogen optimization plan. An overview of what the plan includes was provided to Council. 5. Library Director Comments – Isaac Huffman The library talked about the wonderful community support they received as part of Library Giving Day and the 100 letters campaign. Additionally, the library discussed the RFID (Radio Frequency Identification) wrap up and the concept of little wows. General updates were provided on new art kits, teen programming, and upcoming improvements. 6. MISSCELLANEOUS / FOR THE GOOD OF THE ORDER City Council collegially discussed the Classification and Compensation Study. The meeting adjourned at 7:05 p.m. Submitted by: Chris Phillips Chris Phillips, Public Works Department April 13, 2021, Public Works/Library Committee Minutes Page 2 of 2