City Council
Regular MeetingMount Vernon, WA · April 12, 2023
Minutes
City of Mount Vernon
City Council Meeting Minutes
April 12, 2023
Police Court Campus, 1805 Continental Place
Mayor Boudreau called the meeting to order at 7:00 p.m.
Present: Councilmembers Beaton, Brocksmith, Carías, Hudson, Hulst,
Molenaar, and Morales
Staff Present: City Attorney Rogerson, Police Chief Cammock, Parks and
Enrichment Services Director Berner, Fire Chief Brice, Special
Projects Manager Donovan, Public Works Director Phillips, City
Clerk Jensen, Human Resources Director Keator, Library
Director Huffman, IS Director Thomas, Development Services
Director Groth, Senior Planner Manville-Ailles, and GIS
Administrator Rivas
Citizens Present: 2
COMMUNITY COMMENTS
Public Comments - Email
None
Public Comments - In person
None.
CONSENT AGENDA
A. Approval of March 22, 2023, Regular Council Meeting Minutes
B. Approval of April 5, 2023, payroll checks numbered 11932 – 111955,
direct deposit checks numbered 93266 - 93516, and wire transfers
numbered 1200 – 1204 in the amount of $1,291,398
C. Approval of April 12, 2023, Claims numbered 21997 - 21338 in the
amount of $1,355,240.17
Mount Vernon City Council
April 12, 2023
Page 2 of 6
Councilmember Beaton moved to approve
Consent Agenda Items A-C. Motion seconded
by Councilmember Morales. Motion carried 7-
0.
REPORTS
A. Committees
1. Public Works and Library – see committee minutes for details.
2. Public Safety – see committee minutes for details.
B. Councilmember Comments
Councilmember Beaton expressed gratitude to Council
and city staff. and wished Councilmember Hulst and
Mayor Boudreau Happy Birthday
Councilmember Brocksmith provided information about
the Kiwanis Club Salmon BBQ.
Councilmember Morales echoed Councilmember Beaton’s
appreciation and wished happy birthday to
Councilmember Hulst.
C. Mayor’s Report
Report of Washington DC National League of Cities and Elected
Official visits attended by Mayor Boudreau and Councilmembers
Carias and Hudson.
Mount Vernon Library Commons Update.
D. Committee Agenda Requests
Councilmember Hulst requested a discussion regarding storm water at
1201 Blodgett Road.
Councilmember Brocksmith requested a discussion of Brownfield
redevelopment opportunities.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A. Closed Record Public Hearing and Approval of Resolution – Alteration of
Non-Conforming Structure, PLAN22-0604: Ms. Manville-Allies requested
approval of PLAN22-0604, alteration of a non-conforming structure
located at 112 W. Broadway Street, with Resolution 1029.
Mayor Boudreau opened the closed record public hearing.
Hearing no comments, Mayor Boudreau closed the public hearing.
Mount Vernon City Council
April 12, 2023
Page 3 of 6
Councilmember Hulst moved to approve Resolution
1029 allowing the alteration of a non-conforming
structure located at 112 W. Broadway Street. Motion
seconded by Councilmember Beaton. Motion carried
7-0.
B. Closed Record Public Hearing and Approval of Resolution – Expansion of
Non-Conforming Structure, PLAN23-0012: Ms. Manville-Allies requested
approval of PLAN23-0012, expansion of a non-conforming structure
located at 1116 South 10th Street, with Resolution 1030.
Mayor Boudreau opened the closed record public hearing.
Hearing no comments, Mayor Boudreau closed the public hearing
Councilmember Beaton moved to approve Resolution
1030 allowing the expansion of a non-conforming
structure located at 1116 South 10th Street. Motion
seconded by Councilmember Morales. Motion carried
7-0.
C. Public Hearing and Approval of Resolution – 2023 Comprehensive Plan
Docket: Mr. Groth presented the proposed 2023 Comprehensive Plan
Docket. There was a discussion about items 1 and 11. It was the
consensus of the Council to remove item 1 from the 2023 docket.
Mayor Boudreau opened the public hearing.
Hearing no comments, Mayor Boudreau closed the public hearing
Councilmember Hulst moved to amend the
Resolution eliminating Item 1. Motion seconded by
Councilmember Brocksmith. Motion carried 7.0
Councilmember Hulst moved to approve Resolution
1031 as amended approving items to be considered
on the 2023 Comprehensive Plan Legislative Docket.
Motion seconded by Councilmember Brocksmith.
Motion carried 7-0.
D. Approval of Agreement – DK Systems, Inc.: Mr. Phillips requested
approval of an agreement with DK Systems, Inc. for HVAC equipment
removal and replacement at 1805 Continental Place.
Councilmember Hulst moved to authorize the Mayor
Mount Vernon City Council
April 12, 2023
Page 4 of 6
to enter into an agreement with DK Systems, Inc. for
HVAC removal and replacement in the amount of
$201,275 plus tax. Motion seconded by
Councilmember Molenaar. Motion carried 7-0.
E. Approval of Agreement – ESRI.: Ms. Thomas requested approval of an
agreement with ESRI for mapping services and analytics software.
Councilmember Hudson moved to authorize the
Mayor to enter into an agreement with ERSI, Inc. for
HVAC removal and replacement in the amount of
$129,580. Motion seconded by Councilmember
Carías. Motion carried 7-0.
F. Approval of Agreement – Public Utility District No. 1 of Skagit County
(PUD).: Ms. Berner requested approval of an agreement with PUD
terminating the lease for the play fields and committing the amendment
of the Tank Lease to expire July 31, 2038.
Councilmember Beaton moved to authorize the
Mayor to enter into an agreement with PUD
terminating the play field lease and committing to
the amendment of the Tank Lease to expire July 31,
2038. Motion seconded by Councilmember Morales.
Motion carried 7-0.
G. Project Acceptance – 2022 Sherman Anderson Backstop Project: Ms.
Berner requested acceptance of the 2022 Sherman Anderson Backstop
Project completed by TRICO Companies, LLC.
Councilmember Hulst moved to accept the work
completed by TRICO Companies. LLC on the 2022
Sherman Anderson Backstop Project in the amount
of $206,018.89. Motion seconded by Councilmember
Molenaar. Motion carried 7-0.
H. Approval of Street Closure Request – 2023 Farmers Market: Ms. Berner
requested approval of the closure of a portion of the parking lot north
of the Skagit Riverwalk Park from 6am-4pm on Saturdays May 20 –
October 14, 2023 for the 2023 Farmers Market.
Councilmember Morales moved to approve the
parking lot closure request for the 2023 Farmers
Mount Vernon City Council
April 12, 2023
Page 5 of 6
Market. Motion seconded by Councilmember Carias.
Motion carried 7-0.
I. Approval of Street Closure Request – 2023 Tulip Festival: Ms. Berner
requested approval of the closure of certain downtown streets from
2pm, April 20, 2023 until 9am April 23, 2023 for the 2023 Tulip Festival
Street Fair.
Councilmember Hulst moved to approve the street
closure request for the 2023 Tulip Festival Street
Fair. Motion seconded by Councilmember Morales.
Motion carried 7-0.
J. Approval of Parking Lot Closure Request – 2023 Valley Made Market:
Ms. Berner requested approval of the closure of a portion of the parking
lot north of the Skagit Riverwalk Park Skagit Riverwalk Park from 8am-
6pm on April 16th, May 21st, June 4th, July 30th, August 20th, and
September 24th for the 2023 Valley Made Market.
Councilmember Beaton moved to approve the
parking lot closure for the 2023 Valley Made Market.
Motion seconded by Councilmember Morales. Motion
carried 7-0.
K. Approval of Salary Schedule Adjustment: Ms. Keator requested approval
of the addition of the Yard Waste Attendant positions to the non-
represented salary schedule, moving the Building Official and
Development Review Engineer positions from Range 31 to 32, and the
reclassification of the Administrative Assistant to a Planning Technician.
Councilmember Hulst moved to approve the
adjustments to the salary schedule. Motion seconded
by Councilmember Morales. Motion carried 7-0.
L. Set Public Hearing Date – 2023-2028 Six-Year Transportation
Improvement Program (TIP) Amendment: Mr. Phillips requested
approval to set a public hearing date of April 26, 2023 to consider the
adoption of the amendment of the 2023-2028 Six-Year TIP.
Councilmember Morales moved to approve setting a
public hearing date of April 26, 2023 to consider the
adoption of the amendment of the 2023-2028 Six-
Year TIP. Motion seconded by Councilmember
Mount Vernon City Council
April 12, 2023
Page 6 of 6
Molenaar. Motion carried 7-0.
M. Approval of Agreement – Skagit County Fire District 1: Mr. Brice
requested approval of an agreement with Skagit County Fire District 1
to provide fire and emergency services.
Councilmember Molenaar moved to authorize the
Mayor to enter into an agreement with Skagit County
Fire District 1 to provide fire and emergency
services. Motion seconded by Councilmember
Beaton. Motion carried 7-0.
N. Approval of Resolution – Sole Source Purchase: Mr. Phillips requested
approval of Resolution 1032 authorizing a sole source purchase of two
Flygt submersible mixers for installation in aeration basins.
Councilmember Hulst moved to approve Resolution
1032 authorizing the sole source purchase of two
Flygt submersible mixers. Motion seconded by
Councilmember Beaton. Motion carried 7-0.
O. Executive Session: The meeting convened into Executive Session at
8:04 for a period of 10 minutes to discuss with legal counsel matters
related to Collective Bargaining sessions and planning or adopting
strategy or positions related to collective bargaining which is exempt
from the OPMA pursuant to RCW 42.30.140 (4). No action will take place
following the session.
The meeting reconvened and adjourned at 8:14 p.m.
Submitted by: ________________________________
Becky Jensen, City Clerk
Approved by: ________________________________
Jill Boudreau, Mayor
Agenda
CITY OF MOUNT VERNON
CITY COUNCIL MEETING
AGENDA
April 12, 2023, 7:00 p.m.
Police Court Campus, 1805 Continental Place
To virtually attend the meeting, the public may:
1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10
2. Watch the meeting live, online:
https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA
I. OPENING CEREMONIES
A. Call to Order
B. Pledge of Allegiance
C. Roll Call of Councilmembers
II. COMMUNITY COMMENTS
1. Review of Emails from the Public
(Public comments may be sent via email to
communitycomments@mountvernonwa.gov. The comments will be read aloud into the
record during the public comment portion of the agenda. Please limit your comments
to be read in three minutes or less. Email comments must be received by 4 p.m. on
April 12, 2023.)
2. Public Comments
(This is an opportunity for Mount Vernon residents to address their City Council. Please
limit comments to three minutes or less. Under normal circumstances, the Mayor and
Council will not respond immediately to Community Comments. If you would like
someone to follow-up with you regarding the topic of your comments, please leave
your name and contact information on the form at the entrance of the Council
Chambers. If you are unable to attend the meeting and would like to make your
comments via Zoom, please submit a request to speak via email to
communitycomments@mountvernonwa.gov or by telephone at 360-419-3253.
Requests must be received by 4 p.m. on April 12, 2023.)
III. CONSENT AGENDA
A. Approval of March 22, 2023, Regular Council Meeting Minutes.
B. Approval of April 5, 2023, payroll checks numbered 11932 –
111955, direct deposit checks numbered 93266 - 93516, and wire
transfers numbered 1200 – 1204 in the amount of $1,291,398.78
C. Approval of April 5, 2023, AP Claims numbered 21197 - 21338 in
the amount of $1,355,240.17
Mount Vernon City Council Agenda
April 12, 2023
Page 2 of 4
IV. REPORTS
A. Committees
1. Public Works and Library
2. Public Safety
B. Councilmember Comments
C. Mayor’s Report
D. Committee Agenda Requests
V. UNFINISHED BUSINESS
None
VI. NEW BUSINESS
A. Closed Record Public Hearing and Approval of Resolution – Alteration of
Non-Conforming Structure, PLAN22-0604
(This is a closed record public hearing to approve PLAN22-0604, alteration of a non-
conforming structure located at 112 W. Broadway Street, with Resolution 1029.)
(required action – resolution)
(staff contact – Marianne Manville-Ailles)
B. Closed Record Public Hearing and Approval of Resolution – Expansion of
Non-Conforming Structure, PLAN23-0012
(This is a closed record public hearing to approve PLAN23-0012, expansion of a non-
conforming structure located at 1116 South 10th Street, with Resolution 1030.)
(required action – resolution)
(staff contact – Marianne Manville-Ailles)
C. Public Hearing and Approval of Resolution – 2023 Comprehensive Plan
Docket
(This is a public hearing to review and approve items that will be considered during the
2023 Legislative Docket by approval of Resolution 1031.)
(required action – resolution)
(staff contact – Darren Groth)
D. Approval of Agreement – DK Systems, Inc.
(Staff is requesting approval of an agreement with DK Systems, Inc. for HVAC equipment
removal and replacement.)
(required action – motion)
(staff contact – Chris Phillips)
E. Approval of Agreement – ESRI
(Staff is requesting an agreement with ESRI for mapping services and analytics software.)
(required action – motion)
(staff contact – Mary Thomas)
F. Approval of Agreement – Public Utility District No. 1 of Skagit County
(PUD)
(Staff is requesting approval an agreement with PUD terminating the lease for the play
fields and commits PUD to amend the Tank Lease to expire on July 31, 2038.)
(required action – motion)
(staff contact – Jennifer Berner)
Mount Vernon City Council Agenda
April 12, 2023
Page 3 of 4
G. Project Acceptance – 2022 Sherman Anderson Backstop Project
(Staff is requesting acceptance of the 2022 Sherman Anderson Backstop Project
completed by TRICO Companies, LLC.)
(required action – motion)
(staff contact – Jennifer Berner)
H. Approval of Parking Lot Closure Request – 2023 Farmers Market
(Staff is requesting approval of the closure of a portion of the parking lot north of the
Skagit Riverwalk Park from 6am-4pm on Saturdays May 20 - October 14, 2023 for the
Mount Vernon Farmers Market.)
(required action – motion)
(staff contact – Jennifer Berner)
I. Approval of Street Closure Request – 2023 Tulip Festival
(Staff is requesting approval of the closure of certain downtown streets from 2pm April 20,
2023 until 9pm April 23, 2023 for the 2023 Tulip Festival Street Fair.)
(required action – motion)
(staff contact – Jennifer Berner)
J. Approval of Parking Lot Closure Request – 2023 Valley Made Market
(Staff is requesting approval of the closure of a portion of the parking lot north of the
Skagit Riverwalk Park from 8am-6pm on April 16th, May 21st, June 4th, July 30th, August
20th, and September 24th for the 2023 Valley Made Market.)
(required action – motion)
(staff contact – Jennifer Berner)
K. Approval of Salary Schedule Adjustments
(Staff is requesting approval of adjustments to the Non-Represented Salary Schedule.)
(required action – motion)
(staff contact – Erin Keator)
L. Set Public Hearing Date – 2023-2028 Six-Year Transportation
Improvement Program (TIP) Amendment
(Staff is requesting setting the public hearing of April 26, 2023 for the adoption of an
amendment of the 2023-2028 Six-Year TIP.)
(required action – motion)
(staff contact – William Bullock)
M. Approval of Agreement – Skagit County Fire District 1
(Staff is requesting approval of an agreement with Skagit County Fire District 1 to provide
fire and emergency services.)
(required action – motion)
(staff contact – Bryan Brice)
N. Approval of Resolution – Sole Source Purchase
(Staff is requesting approval of Resolution 1032 authorizing a sole source purchase of two
Flygt submersible pumps for installation at aeration basins.)
(required action – resolution)
(staff contact – Chris Phillips)
O. Executive Session
(Legal counsel will discuss with Council matters related to Collective Bargaining sessions
and planning or adopting strategy or positions related to collective bargaining which is
exempt from the OPMA pursuant to RCW 42.30.140 (4))
Mount Vernon City Council Agenda
April 12, 2023
Page 4 of 4
COMMITTEE MEETING
Public Works and Library 6:30 p.m.
Next Ordinance 3867
Next Resolution 1029
AGENDA ITEM: A
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Marianne Manville-Ailles, Development Services
SUBJECT: PLAN22-0604 SPECIAL PERMISSION TO ALLOW ALTERATION OF NON-CONFORMING
STRUCTURE
RECOMMENDED ACTION:
Staff recommends that Council hold a closed record public hearing and make a motion to authorize the Mayor to
sign the accompanying resolution approving the alteration of a non-conforming structure to renovate an existing
single-family structure that is non-conforming because it does not comply with its zoning setbacks.
INTRODUCTION/BACKGROUND:
The request is in response to a code enforcement action. The applicant is seeking approval for the renovation of an
existing single-family structure that is non-conforming because it does not comply with its zoning setbacks. The
costs of the proposed renovations exceed 50% of the fair market value of the structure. A new bedroom and
bathroom are being constructed within the existing footprint of the building.
MVMC Chapter 17.102 has a process by which the City Council (upon recommendation by the Hearing Examiner)
can grant special permission to enlarge or expand an existing non-conforming structure and/or use so long as
certain criteria are met.
The proposal property has an address of 112 W Broadway Street, and its parcel numbers are P54160 and P54159.
FINDINGS/CONCLUSIONS:
On March 9, 2023, an open record hearing was held before the Hearing Examiner. The Examiner recommended
approval of the application in a report dated 27 March 2023. There were no parties of record besides the
applicant so there was no request for reconsideration of the Examiner’s Decision.
The Hearing Examiner’s recommendation is submitted together with the attached proposed Resolution, the Staff
Report, and all of the Exhibits that the Examiner relied upon in making his recommendation.
RECOMMENDATION:
Staff recommends that Council move to adopt a resolution approving the alteration of a non-conforming
structure for the interior remodel of an existing single family home subject to the conditions included in
the attached Hearing Examiner recommendation.
ATTACHED:
• Proposed Resolution
• Hearing Examiner Recommendation (attached to proposed resolution as Exhibit A)
• Staff Report and its associated Exhibits
AGENDA ITEM: B
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Marianne Manville-Ailles, Development Services
SUBJECT: PLAN23-0012 SPECIAL PERMISSION TO ALLOW EXPANSION OF NON-CONFORMING
STRUCTURE
RECOMMENDED ACTION:
Staff recommends that Council hold a closed record public hearing and make a motion to authorize the Mayor to
sign the accompanying resolution approving the expansion of a non-conforming structure to add a 2-foot-wide
eave to the roofline of the south side of the existing home and to cover and replace an existing rotting deck
(expand structure by approximately 75 square feet).
INTRODUCTION/BACKGROUND:
The request is in response to a code enforcement action. The applicant has added a 2-foot-wide eave to the
roofline of the south side of the existing home to protect the building from rainfall. In addition, the applicant has
added a cover to the front deck and was in the process of completing replacement of the deck when the code
enforcement action was begun. The entire proposal adds approximately 75 square feet to the existing structure.
Special permission is required because the existing structure does not meet side setbacks on the north side of the
property (it is roughly 2 feet from the property line).
MVMC Chapter 17.102 has a process by which the City Council (upon recommendation by the Hearing Examiner)
can grant special permission to enlarge or expand an existing non-conforming structure and/or use so long as
certain criteria are met.
The proposal property has an address of 1116 S 10th Street, and its parcel number is P53674.
FINDINGS/CONCLUSIONS:
On March 9, 2023, an open record hearing was held before the Hearing Examiner. The Examiner
recommended approval of the application in a report dated 27 March 2023. There were no parties of
record besides the applicant so there was no request for reconsideration of the Examiner’s Decision.
The Hearing Examiner’s recommendation is submitted together with the attached proposed Resolution,
the Staff Report, and all of the Exhibits that the Examiner relied upon in making his recommendation.
RECOMMENDATION:
Staff recommends that Council move to adopt a resolution approving the expansion of a non-
conforming structure to add a 2-foot-wide eave to the roofline of the south side of the existing home
and to cover and replace an existing rotting deck (expand structure by approximately 75 square feet).
ATTACHED:
• Proposed Resolution
• Hearing Examiner Recommendation (attached to proposed resolution as Exhibit A)
• Staff Report and its associated Exhibits
AGENDA ITEM: C
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Darren Groth, Development Services
SUBJECT: PUBLIC HEARING - 2023 COMPREHENSIVE PLAN DOCKET
RECOMMENDED ACTION:
The accompanying Resolution containing the 2023 Docket be approved.
INTRODUCTION/BACKGROUND:
The City of Mount Vernon accepts applications annually for map and/or text amendments to the
Comprehensive Plan and changes to our development regulations. No site-specific applications were
received before the January 31st deadline. However, there was a code amendment request that is
attached and there are several legislative work program items proposed on the 2023 docket.
On March 21, 2023 the Planning Commission made an unanimous motion to approve the 2023 docket
outlined within the draft Resolution accompanying this memo.
FINDINGS/CONCLUSIONS:
This docketing request is consistent with the City’s Comprehensive Plan, Resolution 491, and RCW
36.70A.
A legal notice of the docket hearing was published in the classified’s sections of the Skagit Valley Herald
on March 21, 2023.
RECOMMENDATION:
That City Council approve the attached proposed Resolution.
ATTACHED:
• Attachment 1: Proposed Resolution
• Attachment 2: Code Amendment Request
• Attachment 3: Materials provided to the Planning Commission and their recommendation
AGENDA ITEM: D
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Chris Phillips, Public Works Director
SUBJECT: DK SYSTEMS PCC HVAC CONTRACT
RECOMMENDED ACTION:
City Staff recommends City Council authorize the Mayor to enter into an agreement with DK Systems to
remove and replace 3 roof top units and install Desigo HVAC Controls for the units.
INTRODUCTION/BACKGROUND:
City staff is completing the City Council approved phased Facility Renewal Replacement Program. There
are 11 PCC rooftop HVAC units and this contract will bring the total number of rooftop units replaced
thus far to 9. The 2024 budget will include replacing the final 2 units
FINDINGS/CONCLUSIONS:
Please see above narrative.
RECOMMENDATION:
City Staff recommends City Council authorize the Mayor to enter into agreement with DK Systems in the
amount of $201,275 plus tax.
ATTACHED:
DK Systems HVAC Replacement Contract
AGENDA ITEM: E
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Mary Thomas, Information Services Director
SUBJECT: ESRI GIS ENTERPRISE AGREEMENT
RECOMMENDED ACTION:
Staff recommends Council make a motion to authorize the Mayor to sign the ESRI Enterprise Agreement
INTRODUCTION/BACKGROUND:
The ESRI Enterprise Agreement will allow for full licensing of all staff, a robust deployment of our
Enterprise GIS infrastructure and will allow for continue growth in department projects that require the
use of ESRI mapping services and data analytics. The three-year agreement is for a total of $129,580.00
which is distributed across the life of the agreement with an annual cost of $39,700.00 per year.
FINDINGS/CONCLUSIONS: The agreement provides for all departments to have full licensing capability
and will allow for departments to collect and build their own mapping solutions and data analytics
dashboards. The agreement also provides sufficient licenses for our integration with Public Works
deployment of Cartegraph and other applications used by staff without having to make additional
purchases.
RECOMMENDATION:
Council move to authorize the Mayor to sign the three year ESRI Enterprise Agreement
ATTACHED:
• ESRI Enterprise Agreement
• ESRI Licensing Information FAQ
AGENDA ITEM: F
City of
MOUNT
VERNON
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Jennifer Berner, Director, Parks & Enrichment Services Department
SUBJECT: AGREEMENT BETWEEN CITY OF MOUNT VERNON AND PUBLIC UTILITY DISTRICT NO. 1
OF SKAGIT COUNTY TO TERMINATE AND AMEND LEASES
RECOMMENDED ACTION:
Approve the Mayor to enter into the agreement to terminate the existing lease between the PUD and
the City regarding the Play Fields and amend the Water Tank Lease.
INTRODUCTION/BACKGROUND:
The City holds a lease to Public Utility District No. 1 (PUD) property that is currently used as playfields for
the community and in the lease agreement the City owns certain property rights to this property. The
PUD would like to construct and locate a new administrative building on the property leased to the City
in the Play Field Lease. This would require the City to release its property rights and loss of the property
rights results in a financial loss of value and without sufficient mitigation negatively impacts the City's
ability to provide recreational opportunities to the community.
The PUD holds a lease to City property currently used as a water tank storage facility. The PUD has a
need for the property rights within the Tank Lease for an additional fifteen years.
The City and PUD have reached a resolution regarding the termination of their respective lease rights
that allows each party to maximize the use of their public lands, allows the PUD to proceed with their
project, and mitigates the disruption to the City's recreational programs as defined in the new
Agreement.
The City will terminate the Play Field Lease on August 1, 2023. The PUD shall pay the City for
consideration for the surrender of the City's Lessee rights the sum of two hundred thousand dollars and
shall install a water meter service on S. 13th Street by July 31, 2023. This will provide the City the means
to install a new full-size soccer field at Hillcrest Park and refurbish a baseball field with a soccer overlay
at Edgewater Park. This will mitigate the loss of fields at the PUD site.
AGENDA ITEM: G
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Jennifer Berner, Director, Parks and Enrichment Services
SUBJECT: PROJECT ACCEPTANCE – 2022 SHERMAN ANDERSON BACKSTOP PROJECT
RECOMMENDED ACTION:
Staff recommends Council authorize the Mayor to accept the work completed by TRICO Companies, LLC
for the construction of the Sherman Anderson Backstop Project.
INTRODUCTION/BACKGROUND:
The project improvements included dismantling the previous backstop and replacing the wooden
backstop poles with steel poles, attaching 15’ outriggers to the top of the poles and hanging new
netting. The project was awarded on June 22, 2022, for $176,230.89.
FINDINGS/CONCLUSIONS:
Physical completion was achieved on March 16, 2023, in accordance with the plans and specifications.
The final adjusted contract amount was $206,018.89.
RECOMMENDATION:
Staff recommends accepting the work performed by TRICO Companies, LLC for the construction of the
Sherman Anderson Backstop Project.
ATTACHED:
None
AGENDA ITEM: H
AGENDA ITEM: I
AGENDA ITEM: J
AGENDA ITEM: K
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Erin Keator, Human Resources Director
SUBJECT: APPROVAL OF SALARY RANGE ADJUSTMENTS AND RECLASSIFICATION OF
ADMINISTRATIVE ASSISTANT TO PLANNING TECHNICIAN
RECOMMENDED ACTION:
Approve the movement of the Yard Waste Attendant position from the Seasonal salary schedule to the
Non-Represented salary schedule and adjust the Building Official and Development Review Engineering
Manager positions from the Non-Represented Range 31 to Range 32, and reclassify the Development
Services Administrative Assistant to Planning Technician to be placed in the Non-Represented Range 21.
INTRODUCTION/BACKGROUND:
The City employs two Yard Waste Attendants, both of which are regular part-time employees. Their
position description was reviewed during the class and comp study but was inadvertently left off the
non-represented salary schedule during implementation.
The City reviewed the Building Official salary range placement, and it was determined that the market
median of the comps was slightly higher than our current placement and the range should be adjusted.
The Development Review Engineering Manager will be absorbing specific new duties requiring
certification resulting in a need to change to the salary range.
An assessment was completed of the Development Services Department and it was determined that
service enhancements could be obtained by reclassifying the Administrative Assistant to a Planning
Technician.
FINDINGS/CONCLUSIONS:
The Yard Waste Attendant position should be placed into Range 14 of the Non-Represented Salary
Schedule.
The Building Official and Development Review Engineering Manager should be adjusted from Range 31
of the Non-Represented salary scheduled to Range 32.
The Administrative Assistant position should be reclassified to a Planning Technician and adjusted to the
Non-Represented salary schedule Range 21.
RECOMMENDATION:
Staff recommends that Council approve the movement of the Yard Waste Attendant position from the
Seasonal salary schedule to the Non-Represented salary schedule and adjust the Building Official and
Development Review Engineering Manager from the Non-Represented Range 31 to Range 32, and
reclassify the Development Services Administrative Assistant to Planning Technician in Non-
Represented Range 21
ATTACHED:
AGENDA ITEM: L
DATE: April 14, 2021
TO: Mayor Boudreau and City Council
FROM: William Bullock, PE – City Engineer
SUBJECT: SCHEDULE PUBLIC HEARING: ADOPTION OF AN AMENDMENT TO THE 2023-2028 SIX-
YEAR TRANSPORTATION IMPROVEMENT PROGRAM
INTRODUCTION/BACKGROUND:
State law, RCW 35.77.010, requires that each year the City adopt a six-year Transportation
Improvement Program (TIP) and allows the program to be revised/amended by a majority of
the legislative body. The TIP is designed to identify projects that accomplish the goals of the
City’s transportation program. Projects outlined in the program provide estimates of costs,
priority, schedule, and a financial plan forecasted over the next six years. The financial plan
provides cost projections matched to revenue sources (such as tax revenue, grants, loans, and
private sources) to demonstrate that funding for the TIP is feasible, although long-term funding
sources may not be secured.
FINDINGS/CONCLUSIONS:
The draft TIP Amendment will be presented for discussion at the April 12, 2023, public hearing
highlighting the new projects proposed for inclusion to the 2023-2028 TIP.
RECOMMENDATION:
Staff recommends a motion to authorize the Mayor to direct staff to schedule a Notice for
public hearing on April 26, 2023, for consideration and adoption of an amendment to the 2023-
2028 Mount Vernon Six-Year Transportation Improvement Program.
ATTACHED:
1. Public Hearing Notice
2. 2023-2028 TIP Project List (Changes)
AGENDA ITEM: M
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Bryan Brice, Fire Chief
SUBJECT: FIRE DISTRICT 1 SERVICE CONTRACT
RECOMMENDED ACTION:
Staff recommends that Council authorize the mayor to execute the agreement for
fire service with Skagit County Fire District 1.
INTRODUCTION/BACKGROUND:
Mount Vernon Fire provides fire service for Fire District 1. In 2016 during a review
of the contract for service it was realized that the contract for service was dated
October 1, 1980. It was also discovered that the state auditor issued
recommendations stating that “the District and the City of Mount Vernon update the
contract to clarify the owernship of vehicles purchased using District 1 funds, cost
reimburesment of supplies and equipment used when responding to emergencies in
the District and fees for providing emergency response services” [See June 29,
2015 Audit Recommendation of FD 1 Audit Report of Jan Jutte (acting State
Auditor)].
The city undertook dialog with Fire District 1 to update the contract and bring it
current with the market costs along with clarifying areas related to equipment and
service. The updated contract was approved by both parties in June of 2017. It set
a beginning rate of $33,000 with contract langauge that compensated the city for
increases due to service costs. This formula involved calculating the cost of
increase to the city budget for fire service. It also stipulated that the increase
would not exceed the CPI.
Due to the timing of contract negotiations (a main driver for the cost of service is
the salaries and employee benefits for the firefighters), the release of CPI figures
and the budget timing for Fire District 1 there were difficulties in meeting the needs
for both parties.
To help remedy this issue the Fire District requested that the City look at the
contract and see if an easier formula could be used that would make budget
forecasts easier and provide a more stable prediction for the funding needs into the
future; while at the same time meet the cost impacts to the City.
After dialog with both parties including the Mayor, City Council and Fire District 1 it
was agreed that a 2% annual increase would meet the needs of both parties. It
was also agreed that the starting amount for the new contract would be the current
rate for 2023, Thirty Nine Thousand Sixty Nine dollars and Seventy Two cents
($39,069.72)
The Fire District approved this new contract at their March meeting.
FINDINGS/CONCLUSIONS:
The proposed contract for service needs fairly addresses the previous statements and
concerns from the state auditor and Fire District while providing a cost for fire service
that does not result in negative financial impacts to the Mount Vernon Fire
Department which is funded by general tax revenues of Mount Vernon residents.
RECOMMENDATION:
Staff recommends that Council authorize the mayor to execute the agreement for
fire service with Skagit County Fire District 1.
ATTACHED:
Attachment A – Contract for fire service
AGENDA ITEM: N
DATE: April 12, 2023
TO: Mayor Boudreau and City Council
FROM: Chris Phillips, Public Works Director
SUBJECT: Sole Source Purchase: Flygt 4660.412 Submersible Mixers
Mount Vernon Wastewater Treatment Plant
RECOMMENDED ACTION:
Staff recommends declaring Whitney Equipment Company, Inc. as a sole source, and giving the Mayor
permission to purchase two Flygt submersible mixers from Whitney Equipment Company, Inc.
INTRODUCTION/BACKGROUND:
The aeration basins at the Wastewater Treatment Plant require 15 HP mixers to keep the solids and
Kenaf particles in suspension. These mixers, a total of two, are needed as part of our Nuvoda nutrient
removal trial process. It has been discovered that the existing 4 HP mixers do not keep the solids and
Kenaf in suspension. The existing 15 HP Mixers are performing well in basins #1A and #1B. The two new
mixers will be used in the larger basin cell #2.
FINDINGS/CONCLUSIONS:
The purchase and installation of two Flygt mixers is essential to maintaining the treatment process at
the City’s Wastewater Treatment Plant. Flygt mixers are installed in the aeration basins at the
Wastewater Treatment Plant and have proven to provide the needed mixing to keep solids and Kenaf in
suspension. Wastewater operations/maintenance staff are familiar with the operation and
maintenance of these Flygt mixers.
The purchase of the Flygt 4660.412 submersible mixers is best suited for this application at the
Wastewater Treatment Plant because of the following reasons:
1. Consistency of maintenance requirements and in-house knowledge of equipment operation and
maintenance.
2. Consistency of spare parts.
3. Proven reliability in existing service locations Currently installed in Basins 1A and 1B at the
Wastewater Treatment Plant.
4. Mixing studies performed on the Flygt 466.412 15 HP mixers has determined that these mixers
meet the needed/specific requirements to keep solids in suspension.
5. Interchangeability with existing Flygt mixers and mixer rail systems already installed in the basins.
In this instance, implementing a consistent brand of mixing equipment is necessary; not doing so would
make efficient maintenance and operations overly difficult and adversely impact system redundancy
(interchangeability from spare Flygt mixers and components).
In accordance with RCW 39.04.280(1)(a), sole source bidding is allowable because the product is
available only through one supplier. Attached is a letter from Whitney Equipment Company certifying
they are a sole source distributor and Mount Vernon is receiving the lowest possible pricing for this
product.
Total cost of the purchase of two (2) Flygt 4660.412 submersible mixers is $78,767.00 (excluding tax).
RECOMMENDATION:
Motion to approve authorization for the Mayor to purchase two (2) Flygt 4660.412 submersible
mixers, declaring Whitney Equipment Company, Inc. as a sole source supplier, in an amount not to
exceed $78,767.00 (excluding tax).
ATTACHED:
1. Resolution _____
2. WECI Price Quote
3. WECI Sole Source Certification
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