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City Council

Regular Meeting

Mount Vernon, WA · April 12, 2023

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Minutes

City of Mount Vernon City Council Meeting Minutes April 12, 2023 Police Court Campus, 1805 Continental Place Mayor Boudreau called the meeting to order at 7:00 p.m. Present: Councilmembers Beaton, Brocksmith, Carías, Hudson, Hulst, Molenaar, and Morales Staff Present: City Attorney Rogerson, Police Chief Cammock, Parks and Enrichment Services Director Berner, Fire Chief Brice, Special Projects Manager Donovan, Public Works Director Phillips, City Clerk Jensen, Human Resources Director Keator, Library Director Huffman, IS Director Thomas, Development Services Director Groth, Senior Planner Manville-Ailles, and GIS Administrator Rivas Citizens Present: 2 COMMUNITY COMMENTS Public Comments - Email  None Public Comments - In person  None. CONSENT AGENDA A. Approval of March 22, 2023, Regular Council Meeting Minutes B. Approval of April 5, 2023, payroll checks numbered 11932 – 111955, direct deposit checks numbered 93266 - 93516, and wire transfers numbered 1200 – 1204 in the amount of $1,291,398 C. Approval of April 12, 2023, Claims numbered 21997 - 21338 in the amount of $1,355,240.17 Mount Vernon City Council April 12, 2023 Page 2 of 6 Councilmember Beaton moved to approve Consent Agenda Items A-C. Motion seconded by Councilmember Morales. Motion carried 7- 0. REPORTS A. Committees 1. Public Works and Library – see committee minutes for details. 2. Public Safety – see committee minutes for details. B. Councilmember Comments  Councilmember Beaton expressed gratitude to Council and city staff. and wished Councilmember Hulst and Mayor Boudreau Happy Birthday  Councilmember Brocksmith provided information about the Kiwanis Club Salmon BBQ.  Councilmember Morales echoed Councilmember Beaton’s appreciation and wished happy birthday to Councilmember Hulst. C. Mayor’s Report  Report of Washington DC National League of Cities and Elected Official visits attended by Mayor Boudreau and Councilmembers Carias and Hudson.  Mount Vernon Library Commons Update. D. Committee Agenda Requests  Councilmember Hulst requested a discussion regarding storm water at 1201 Blodgett Road.  Councilmember Brocksmith requested a discussion of Brownfield redevelopment opportunities. UNFINISHED BUSINESS None. NEW BUSINESS A. Closed Record Public Hearing and Approval of Resolution – Alteration of Non-Conforming Structure, PLAN22-0604: Ms. Manville-Allies requested approval of PLAN22-0604, alteration of a non-conforming structure located at 112 W. Broadway Street, with Resolution 1029. Mayor Boudreau opened the closed record public hearing. Hearing no comments, Mayor Boudreau closed the public hearing. Mount Vernon City Council April 12, 2023 Page 3 of 6 Councilmember Hulst moved to approve Resolution 1029 allowing the alteration of a non-conforming structure located at 112 W. Broadway Street. Motion seconded by Councilmember Beaton. Motion carried 7-0. B. Closed Record Public Hearing and Approval of Resolution – Expansion of Non-Conforming Structure, PLAN23-0012: Ms. Manville-Allies requested approval of PLAN23-0012, expansion of a non-conforming structure located at 1116 South 10th Street, with Resolution 1030. Mayor Boudreau opened the closed record public hearing. Hearing no comments, Mayor Boudreau closed the public hearing Councilmember Beaton moved to approve Resolution 1030 allowing the expansion of a non-conforming structure located at 1116 South 10th Street. Motion seconded by Councilmember Morales. Motion carried 7-0. C. Public Hearing and Approval of Resolution – 2023 Comprehensive Plan Docket: Mr. Groth presented the proposed 2023 Comprehensive Plan Docket. There was a discussion about items 1 and 11. It was the consensus of the Council to remove item 1 from the 2023 docket. Mayor Boudreau opened the public hearing. Hearing no comments, Mayor Boudreau closed the public hearing Councilmember Hulst moved to amend the Resolution eliminating Item 1. Motion seconded by Councilmember Brocksmith. Motion carried 7.0 Councilmember Hulst moved to approve Resolution 1031 as amended approving items to be considered on the 2023 Comprehensive Plan Legislative Docket. Motion seconded by Councilmember Brocksmith. Motion carried 7-0. D. Approval of Agreement – DK Systems, Inc.: Mr. Phillips requested approval of an agreement with DK Systems, Inc. for HVAC equipment removal and replacement at 1805 Continental Place. Councilmember Hulst moved to authorize the Mayor Mount Vernon City Council April 12, 2023 Page 4 of 6 to enter into an agreement with DK Systems, Inc. for HVAC removal and replacement in the amount of $201,275 plus tax. Motion seconded by Councilmember Molenaar. Motion carried 7-0. E. Approval of Agreement – ESRI.: Ms. Thomas requested approval of an agreement with ESRI for mapping services and analytics software. Councilmember Hudson moved to authorize the Mayor to enter into an agreement with ERSI, Inc. for HVAC removal and replacement in the amount of $129,580. Motion seconded by Councilmember Carías. Motion carried 7-0. F. Approval of Agreement – Public Utility District No. 1 of Skagit County (PUD).: Ms. Berner requested approval of an agreement with PUD terminating the lease for the play fields and committing the amendment of the Tank Lease to expire July 31, 2038. Councilmember Beaton moved to authorize the Mayor to enter into an agreement with PUD terminating the play field lease and committing to the amendment of the Tank Lease to expire July 31, 2038. Motion seconded by Councilmember Morales. Motion carried 7-0. G. Project Acceptance – 2022 Sherman Anderson Backstop Project: Ms. Berner requested acceptance of the 2022 Sherman Anderson Backstop Project completed by TRICO Companies, LLC. Councilmember Hulst moved to accept the work completed by TRICO Companies. LLC on the 2022 Sherman Anderson Backstop Project in the amount of $206,018.89. Motion seconded by Councilmember Molenaar. Motion carried 7-0. H. Approval of Street Closure Request – 2023 Farmers Market: Ms. Berner requested approval of the closure of a portion of the parking lot north of the Skagit Riverwalk Park from 6am-4pm on Saturdays May 20 – October 14, 2023 for the 2023 Farmers Market. Councilmember Morales moved to approve the parking lot closure request for the 2023 Farmers Mount Vernon City Council April 12, 2023 Page 5 of 6 Market. Motion seconded by Councilmember Carias. Motion carried 7-0. I. Approval of Street Closure Request – 2023 Tulip Festival: Ms. Berner requested approval of the closure of certain downtown streets from 2pm, April 20, 2023 until 9am April 23, 2023 for the 2023 Tulip Festival Street Fair. Councilmember Hulst moved to approve the street closure request for the 2023 Tulip Festival Street Fair. Motion seconded by Councilmember Morales. Motion carried 7-0. J. Approval of Parking Lot Closure Request – 2023 Valley Made Market: Ms. Berner requested approval of the closure of a portion of the parking lot north of the Skagit Riverwalk Park Skagit Riverwalk Park from 8am- 6pm on April 16th, May 21st, June 4th, July 30th, August 20th, and September 24th for the 2023 Valley Made Market. Councilmember Beaton moved to approve the parking lot closure for the 2023 Valley Made Market. Motion seconded by Councilmember Morales. Motion carried 7-0. K. Approval of Salary Schedule Adjustment: Ms. Keator requested approval of the addition of the Yard Waste Attendant positions to the non- represented salary schedule, moving the Building Official and Development Review Engineer positions from Range 31 to 32, and the reclassification of the Administrative Assistant to a Planning Technician. Councilmember Hulst moved to approve the adjustments to the salary schedule. Motion seconded by Councilmember Morales. Motion carried 7-0. L. Set Public Hearing Date – 2023-2028 Six-Year Transportation Improvement Program (TIP) Amendment: Mr. Phillips requested approval to set a public hearing date of April 26, 2023 to consider the adoption of the amendment of the 2023-2028 Six-Year TIP. Councilmember Morales moved to approve setting a public hearing date of April 26, 2023 to consider the adoption of the amendment of the 2023-2028 Six- Year TIP. Motion seconded by Councilmember Mount Vernon City Council April 12, 2023 Page 6 of 6 Molenaar. Motion carried 7-0. M. Approval of Agreement – Skagit County Fire District 1: Mr. Brice requested approval of an agreement with Skagit County Fire District 1 to provide fire and emergency services. Councilmember Molenaar moved to authorize the Mayor to enter into an agreement with Skagit County Fire District 1 to provide fire and emergency services. Motion seconded by Councilmember Beaton. Motion carried 7-0. N. Approval of Resolution – Sole Source Purchase: Mr. Phillips requested approval of Resolution 1032 authorizing a sole source purchase of two Flygt submersible mixers for installation in aeration basins. Councilmember Hulst moved to approve Resolution 1032 authorizing the sole source purchase of two Flygt submersible mixers. Motion seconded by Councilmember Beaton. Motion carried 7-0. O. Executive Session: The meeting convened into Executive Session at 8:04 for a period of 10 minutes to discuss with legal counsel matters related to Collective Bargaining sessions and planning or adopting strategy or positions related to collective bargaining which is exempt from the OPMA pursuant to RCW 42.30.140 (4). No action will take place following the session. The meeting reconvened and adjourned at 8:14 p.m. Submitted by: ________________________________ Becky Jensen, City Clerk Approved by: ________________________________ Jill Boudreau, Mayor

Agenda

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA April 12, 2023, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. COMMUNITY COMMENTS 1. Review of Emails from the Public (Public comments may be sent via email to communitycomments@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on April 12, 2023.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-419-3253. Requests must be received by 4 p.m. on April 12, 2023.) III. CONSENT AGENDA A. Approval of March 22, 2023, Regular Council Meeting Minutes. B. Approval of April 5, 2023, payroll checks numbered 11932 – 111955, direct deposit checks numbered 93266 - 93516, and wire transfers numbered 1200 – 1204 in the amount of $1,291,398.78 C. Approval of April 5, 2023, AP Claims numbered 21197 - 21338 in the amount of $1,355,240.17 Mount Vernon City Council Agenda April 12, 2023 Page 2 of 4 IV. REPORTS A. Committees 1. Public Works and Library 2. Public Safety B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests V. UNFINISHED BUSINESS None VI. NEW BUSINESS A. Closed Record Public Hearing and Approval of Resolution – Alteration of Non-Conforming Structure, PLAN22-0604 (This is a closed record public hearing to approve PLAN22-0604, alteration of a non- conforming structure located at 112 W. Broadway Street, with Resolution 1029.) (required action – resolution) (staff contact – Marianne Manville-Ailles) B. Closed Record Public Hearing and Approval of Resolution – Expansion of Non-Conforming Structure, PLAN23-0012 (This is a closed record public hearing to approve PLAN23-0012, expansion of a non- conforming structure located at 1116 South 10th Street, with Resolution 1030.) (required action – resolution) (staff contact – Marianne Manville-Ailles) C. Public Hearing and Approval of Resolution – 2023 Comprehensive Plan Docket (This is a public hearing to review and approve items that will be considered during the 2023 Legislative Docket by approval of Resolution 1031.) (required action – resolution) (staff contact – Darren Groth) D. Approval of Agreement – DK Systems, Inc. (Staff is requesting approval of an agreement with DK Systems, Inc. for HVAC equipment removal and replacement.) (required action – motion) (staff contact – Chris Phillips) E. Approval of Agreement – ESRI (Staff is requesting an agreement with ESRI for mapping services and analytics software.) (required action – motion) (staff contact – Mary Thomas) F. Approval of Agreement – Public Utility District No. 1 of Skagit County (PUD) (Staff is requesting approval an agreement with PUD terminating the lease for the play fields and commits PUD to amend the Tank Lease to expire on July 31, 2038.) (required action – motion) (staff contact – Jennifer Berner) Mount Vernon City Council Agenda April 12, 2023 Page 3 of 4 G. Project Acceptance – 2022 Sherman Anderson Backstop Project (Staff is requesting acceptance of the 2022 Sherman Anderson Backstop Project completed by TRICO Companies, LLC.) (required action – motion) (staff contact – Jennifer Berner) H. Approval of Parking Lot Closure Request – 2023 Farmers Market (Staff is requesting approval of the closure of a portion of the parking lot north of the Skagit Riverwalk Park from 6am-4pm on Saturdays May 20 - October 14, 2023 for the Mount Vernon Farmers Market.) (required action – motion) (staff contact – Jennifer Berner) I. Approval of Street Closure Request – 2023 Tulip Festival (Staff is requesting approval of the closure of certain downtown streets from 2pm April 20, 2023 until 9pm April 23, 2023 for the 2023 Tulip Festival Street Fair.) (required action – motion) (staff contact – Jennifer Berner) J. Approval of Parking Lot Closure Request – 2023 Valley Made Market (Staff is requesting approval of the closure of a portion of the parking lot north of the Skagit Riverwalk Park from 8am-6pm on April 16th, May 21st, June 4th, July 30th, August 20th, and September 24th for the 2023 Valley Made Market.) (required action – motion) (staff contact – Jennifer Berner) K. Approval of Salary Schedule Adjustments (Staff is requesting approval of adjustments to the Non-Represented Salary Schedule.) (required action – motion) (staff contact – Erin Keator) L. Set Public Hearing Date – 2023-2028 Six-Year Transportation Improvement Program (TIP) Amendment (Staff is requesting setting the public hearing of April 26, 2023 for the adoption of an amendment of the 2023-2028 Six-Year TIP.) (required action – motion) (staff contact – William Bullock) M. Approval of Agreement – Skagit County Fire District 1 (Staff is requesting approval of an agreement with Skagit County Fire District 1 to provide fire and emergency services.) (required action – motion) (staff contact – Bryan Brice) N. Approval of Resolution – Sole Source Purchase (Staff is requesting approval of Resolution 1032 authorizing a sole source purchase of two Flygt submersible pumps for installation at aeration basins.) (required action – resolution) (staff contact – Chris Phillips) O. Executive Session (Legal counsel will discuss with Council matters related to Collective Bargaining sessions and planning or adopting strategy or positions related to collective bargaining which is exempt from the OPMA pursuant to RCW 42.30.140 (4)) Mount Vernon City Council Agenda April 12, 2023 Page 4 of 4 COMMITTEE MEETING Public Works and Library 6:30 p.m. Next Ordinance 3867 Next Resolution 1029 AGENDA ITEM: A DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Marianne Manville-Ailles, Development Services SUBJECT: PLAN22-0604 SPECIAL PERMISSION TO ALLOW ALTERATION OF NON-CONFORMING STRUCTURE RECOMMENDED ACTION: Staff recommends that Council hold a closed record public hearing and make a motion to authorize the Mayor to sign the accompanying resolution approving the alteration of a non-conforming structure to renovate an existing single-family structure that is non-conforming because it does not comply with its zoning setbacks. INTRODUCTION/BACKGROUND: The request is in response to a code enforcement action. The applicant is seeking approval for the renovation of an existing single-family structure that is non-conforming because it does not comply with its zoning setbacks. The costs of the proposed renovations exceed 50% of the fair market value of the structure. A new bedroom and bathroom are being constructed within the existing footprint of the building. MVMC Chapter 17.102 has a process by which the City Council (upon recommendation by the Hearing Examiner) can grant special permission to enlarge or expand an existing non-conforming structure and/or use so long as certain criteria are met. The proposal property has an address of 112 W Broadway Street, and its parcel numbers are P54160 and P54159. FINDINGS/CONCLUSIONS: On March 9, 2023, an open record hearing was held before the Hearing Examiner. The Examiner recommended approval of the application in a report dated 27 March 2023. There were no parties of record besides the applicant so there was no request for reconsideration of the Examiner’s Decision. The Hearing Examiner’s recommendation is submitted together with the attached proposed Resolution, the Staff Report, and all of the Exhibits that the Examiner relied upon in making his recommendation. RECOMMENDATION: Staff recommends that Council move to adopt a resolution approving the alteration of a non-conforming structure for the interior remodel of an existing single family home subject to the conditions included in the attached Hearing Examiner recommendation. ATTACHED: • Proposed Resolution • Hearing Examiner Recommendation (attached to proposed resolution as Exhibit A) • Staff Report and its associated Exhibits AGENDA ITEM: B DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Marianne Manville-Ailles, Development Services SUBJECT: PLAN23-0012 SPECIAL PERMISSION TO ALLOW EXPANSION OF NON-CONFORMING STRUCTURE RECOMMENDED ACTION: Staff recommends that Council hold a closed record public hearing and make a motion to authorize the Mayor to sign the accompanying resolution approving the expansion of a non-conforming structure to add a 2-foot-wide eave to the roofline of the south side of the existing home and to cover and replace an existing rotting deck (expand structure by approximately 75 square feet). INTRODUCTION/BACKGROUND: The request is in response to a code enforcement action. The applicant has added a 2-foot-wide eave to the roofline of the south side of the existing home to protect the building from rainfall. In addition, the applicant has added a cover to the front deck and was in the process of completing replacement of the deck when the code enforcement action was begun. The entire proposal adds approximately 75 square feet to the existing structure. Special permission is required because the existing structure does not meet side setbacks on the north side of the property (it is roughly 2 feet from the property line). MVMC Chapter 17.102 has a process by which the City Council (upon recommendation by the Hearing Examiner) can grant special permission to enlarge or expand an existing non-conforming structure and/or use so long as certain criteria are met. The proposal property has an address of 1116 S 10th Street, and its parcel number is P53674. FINDINGS/CONCLUSIONS: On March 9, 2023, an open record hearing was held before the Hearing Examiner. The Examiner recommended approval of the application in a report dated 27 March 2023. There were no parties of record besides the applicant so there was no request for reconsideration of the Examiner’s Decision. The Hearing Examiner’s recommendation is submitted together with the attached proposed Resolution, the Staff Report, and all of the Exhibits that the Examiner relied upon in making his recommendation. RECOMMENDATION: Staff recommends that Council move to adopt a resolution approving the expansion of a non- conforming structure to add a 2-foot-wide eave to the roofline of the south side of the existing home and to cover and replace an existing rotting deck (expand structure by approximately 75 square feet). ATTACHED: • Proposed Resolution • Hearing Examiner Recommendation (attached to proposed resolution as Exhibit A) • Staff Report and its associated Exhibits AGENDA ITEM: C DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Darren Groth, Development Services SUBJECT: PUBLIC HEARING - 2023 COMPREHENSIVE PLAN DOCKET RECOMMENDED ACTION: The accompanying Resolution containing the 2023 Docket be approved. INTRODUCTION/BACKGROUND: The City of Mount Vernon accepts applications annually for map and/or text amendments to the Comprehensive Plan and changes to our development regulations. No site-specific applications were received before the January 31st deadline. However, there was a code amendment request that is attached and there are several legislative work program items proposed on the 2023 docket. On March 21, 2023 the Planning Commission made an unanimous motion to approve the 2023 docket outlined within the draft Resolution accompanying this memo. FINDINGS/CONCLUSIONS: This docketing request is consistent with the City’s Comprehensive Plan, Resolution 491, and RCW 36.70A. A legal notice of the docket hearing was published in the classified’s sections of the Skagit Valley Herald on March 21, 2023. RECOMMENDATION: That City Council approve the attached proposed Resolution. ATTACHED: • Attachment 1: Proposed Resolution • Attachment 2: Code Amendment Request • Attachment 3: Materials provided to the Planning Commission and their recommendation AGENDA ITEM: D DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Public Works Director SUBJECT: DK SYSTEMS PCC HVAC CONTRACT RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to enter into an agreement with DK Systems to remove and replace 3 roof top units and install Desigo HVAC Controls for the units. INTRODUCTION/BACKGROUND: City staff is completing the City Council approved phased Facility Renewal Replacement Program. There are 11 PCC rooftop HVAC units and this contract will bring the total number of rooftop units replaced thus far to 9. The 2024 budget will include replacing the final 2 units FINDINGS/CONCLUSIONS: Please see above narrative. RECOMMENDATION: City Staff recommends City Council authorize the Mayor to enter into agreement with DK Systems in the amount of $201,275 plus tax. ATTACHED: DK Systems HVAC Replacement Contract AGENDA ITEM: E DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Mary Thomas, Information Services Director SUBJECT: ESRI GIS ENTERPRISE AGREEMENT RECOMMENDED ACTION: Staff recommends Council make a motion to authorize the Mayor to sign the ESRI Enterprise Agreement INTRODUCTION/BACKGROUND: The ESRI Enterprise Agreement will allow for full licensing of all staff, a robust deployment of our Enterprise GIS infrastructure and will allow for continue growth in department projects that require the use of ESRI mapping services and data analytics. The three-year agreement is for a total of $129,580.00 which is distributed across the life of the agreement with an annual cost of $39,700.00 per year. FINDINGS/CONCLUSIONS: The agreement provides for all departments to have full licensing capability and will allow for departments to collect and build their own mapping solutions and data analytics dashboards. The agreement also provides sufficient licenses for our integration with Public Works deployment of Cartegraph and other applications used by staff without having to make additional purchases. RECOMMENDATION: Council move to authorize the Mayor to sign the three year ESRI Enterprise Agreement ATTACHED: • ESRI Enterprise Agreement • ESRI Licensing Information FAQ AGENDA ITEM: F City of MOUNT VERNON DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Director, Parks & Enrichment Services Department SUBJECT: AGREEMENT BETWEEN CITY OF MOUNT VERNON AND PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY TO TERMINATE AND AMEND LEASES RECOMMENDED ACTION: Approve the Mayor to enter into the agreement to terminate the existing lease between the PUD and the City regarding the Play Fields and amend the Water Tank Lease. INTRODUCTION/BACKGROUND: The City holds a lease to Public Utility District No. 1 (PUD) property that is currently used as playfields for the community and in the lease agreement the City owns certain property rights to this property. The PUD would like to construct and locate a new administrative building on the property leased to the City in the Play Field Lease. This would require the City to release its property rights and loss of the property rights results in a financial loss of value and without sufficient mitigation negatively impacts the City's ability to provide recreational opportunities to the community. The PUD holds a lease to City property currently used as a water tank storage facility. The PUD has a need for the property rights within the Tank Lease for an additional fifteen years. The City and PUD have reached a resolution regarding the termination of their respective lease rights that allows each party to maximize the use of their public lands, allows the PUD to proceed with their project, and mitigates the disruption to the City's recreational programs as defined in the new Agreement. The City will terminate the Play Field Lease on August 1, 2023. The PUD shall pay the City for consideration for the surrender of the City's Lessee rights the sum of two hundred thousand dollars and shall install a water meter service on S. 13th Street by July 31, 2023. This will provide the City the means to install a new full-size soccer field at Hillcrest Park and refurbish a baseball field with a soccer overlay at Edgewater Park. This will mitigate the loss of fields at the PUD site. AGENDA ITEM: G DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Director, Parks and Enrichment Services SUBJECT: PROJECT ACCEPTANCE – 2022 SHERMAN ANDERSON BACKSTOP PROJECT RECOMMENDED ACTION: Staff recommends Council authorize the Mayor to accept the work completed by TRICO Companies, LLC for the construction of the Sherman Anderson Backstop Project. INTRODUCTION/BACKGROUND: The project improvements included dismantling the previous backstop and replacing the wooden backstop poles with steel poles, attaching 15’ outriggers to the top of the poles and hanging new netting. The project was awarded on June 22, 2022, for $176,230.89. FINDINGS/CONCLUSIONS: Physical completion was achieved on March 16, 2023, in accordance with the plans and specifications. The final adjusted contract amount was $206,018.89. RECOMMENDATION: Staff recommends accepting the work performed by TRICO Companies, LLC for the construction of the Sherman Anderson Backstop Project. ATTACHED: None AGENDA ITEM: H AGENDA ITEM: I AGENDA ITEM: J AGENDA ITEM: K DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Erin Keator, Human Resources Director SUBJECT: APPROVAL OF SALARY RANGE ADJUSTMENTS AND RECLASSIFICATION OF ADMINISTRATIVE ASSISTANT TO PLANNING TECHNICIAN RECOMMENDED ACTION: Approve the movement of the Yard Waste Attendant position from the Seasonal salary schedule to the Non-Represented salary schedule and adjust the Building Official and Development Review Engineering Manager positions from the Non-Represented Range 31 to Range 32, and reclassify the Development Services Administrative Assistant to Planning Technician to be placed in the Non-Represented Range 21. INTRODUCTION/BACKGROUND: The City employs two Yard Waste Attendants, both of which are regular part-time employees. Their position description was reviewed during the class and comp study but was inadvertently left off the non-represented salary schedule during implementation. The City reviewed the Building Official salary range placement, and it was determined that the market median of the comps was slightly higher than our current placement and the range should be adjusted. The Development Review Engineering Manager will be absorbing specific new duties requiring certification resulting in a need to change to the salary range. An assessment was completed of the Development Services Department and it was determined that service enhancements could be obtained by reclassifying the Administrative Assistant to a Planning Technician. FINDINGS/CONCLUSIONS: The Yard Waste Attendant position should be placed into Range 14 of the Non-Represented Salary Schedule. The Building Official and Development Review Engineering Manager should be adjusted from Range 31 of the Non-Represented salary scheduled to Range 32. The Administrative Assistant position should be reclassified to a Planning Technician and adjusted to the Non-Represented salary schedule Range 21. RECOMMENDATION: Staff recommends that Council approve the movement of the Yard Waste Attendant position from the Seasonal salary schedule to the Non-Represented salary schedule and adjust the Building Official and Development Review Engineering Manager from the Non-Represented Range 31 to Range 32, and reclassify the Development Services Administrative Assistant to Planning Technician in Non- Represented Range 21 ATTACHED: AGENDA ITEM: L DATE: April 14, 2021 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: SCHEDULE PUBLIC HEARING: ADOPTION OF AN AMENDMENT TO THE 2023-2028 SIX- YEAR TRANSPORTATION IMPROVEMENT PROGRAM INTRODUCTION/BACKGROUND: State law, RCW 35.77.010, requires that each year the City adopt a six-year Transportation Improvement Program (TIP) and allows the program to be revised/amended by a majority of the legislative body. The TIP is designed to identify projects that accomplish the goals of the City’s transportation program. Projects outlined in the program provide estimates of costs, priority, schedule, and a financial plan forecasted over the next six years. The financial plan provides cost projections matched to revenue sources (such as tax revenue, grants, loans, and private sources) to demonstrate that funding for the TIP is feasible, although long-term funding sources may not be secured. FINDINGS/CONCLUSIONS: The draft TIP Amendment will be presented for discussion at the April 12, 2023, public hearing highlighting the new projects proposed for inclusion to the 2023-2028 TIP. RECOMMENDATION: Staff recommends a motion to authorize the Mayor to direct staff to schedule a Notice for public hearing on April 26, 2023, for consideration and adoption of an amendment to the 2023- 2028 Mount Vernon Six-Year Transportation Improvement Program. ATTACHED: 1. Public Hearing Notice 2. 2023-2028 TIP Project List (Changes) AGENDA ITEM: M DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: FIRE DISTRICT 1 SERVICE CONTRACT RECOMMENDED ACTION: Staff recommends that Council authorize the mayor to execute the agreement for fire service with Skagit County Fire District 1. INTRODUCTION/BACKGROUND: Mount Vernon Fire provides fire service for Fire District 1. In 2016 during a review of the contract for service it was realized that the contract for service was dated October 1, 1980. It was also discovered that the state auditor issued recommendations stating that “the District and the City of Mount Vernon update the contract to clarify the owernship of vehicles purchased using District 1 funds, cost reimburesment of supplies and equipment used when responding to emergencies in the District and fees for providing emergency response services” [See June 29, 2015 Audit Recommendation of FD 1 Audit Report of Jan Jutte (acting State Auditor)]. The city undertook dialog with Fire District 1 to update the contract and bring it current with the market costs along with clarifying areas related to equipment and service. The updated contract was approved by both parties in June of 2017. It set a beginning rate of $33,000 with contract langauge that compensated the city for increases due to service costs. This formula involved calculating the cost of increase to the city budget for fire service. It also stipulated that the increase would not exceed the CPI. Due to the timing of contract negotiations (a main driver for the cost of service is the salaries and employee benefits for the firefighters), the release of CPI figures and the budget timing for Fire District 1 there were difficulties in meeting the needs for both parties. To help remedy this issue the Fire District requested that the City look at the contract and see if an easier formula could be used that would make budget forecasts easier and provide a more stable prediction for the funding needs into the future; while at the same time meet the cost impacts to the City. After dialog with both parties including the Mayor, City Council and Fire District 1 it was agreed that a 2% annual increase would meet the needs of both parties. It was also agreed that the starting amount for the new contract would be the current rate for 2023, Thirty Nine Thousand Sixty Nine dollars and Seventy Two cents ($39,069.72) The Fire District approved this new contract at their March meeting. FINDINGS/CONCLUSIONS: The proposed contract for service needs fairly addresses the previous statements and concerns from the state auditor and Fire District while providing a cost for fire service that does not result in negative financial impacts to the Mount Vernon Fire Department which is funded by general tax revenues of Mount Vernon residents. RECOMMENDATION: Staff recommends that Council authorize the mayor to execute the agreement for fire service with Skagit County Fire District 1. ATTACHED: Attachment A – Contract for fire service AGENDA ITEM: N DATE: April 12, 2023 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Public Works Director SUBJECT: Sole Source Purchase: Flygt 4660.412 Submersible Mixers Mount Vernon Wastewater Treatment Plant RECOMMENDED ACTION: Staff recommends declaring Whitney Equipment Company, Inc. as a sole source, and giving the Mayor permission to purchase two Flygt submersible mixers from Whitney Equipment Company, Inc. INTRODUCTION/BACKGROUND: The aeration basins at the Wastewater Treatment Plant require 15 HP mixers to keep the solids and Kenaf particles in suspension. These mixers, a total of two, are needed as part of our Nuvoda nutrient removal trial process. It has been discovered that the existing 4 HP mixers do not keep the solids and Kenaf in suspension. The existing 15 HP Mixers are performing well in basins #1A and #1B. The two new mixers will be used in the larger basin cell #2. FINDINGS/CONCLUSIONS: The purchase and installation of two Flygt mixers is essential to maintaining the treatment process at the City’s Wastewater Treatment Plant. Flygt mixers are installed in the aeration basins at the Wastewater Treatment Plant and have proven to provide the needed mixing to keep solids and Kenaf in suspension. Wastewater operations/maintenance staff are familiar with the operation and maintenance of these Flygt mixers. The purchase of the Flygt 4660.412 submersible mixers is best suited for this application at the Wastewater Treatment Plant because of the following reasons: 1. Consistency of maintenance requirements and in-house knowledge of equipment operation and maintenance. 2. Consistency of spare parts. 3. Proven reliability in existing service locations Currently installed in Basins 1A and 1B at the Wastewater Treatment Plant. 4. Mixing studies performed on the Flygt 466.412 15 HP mixers has determined that these mixers meet the needed/specific requirements to keep solids in suspension. 5. Interchangeability with existing Flygt mixers and mixer rail systems already installed in the basins. In this instance, implementing a consistent brand of mixing equipment is necessary; not doing so would make efficient maintenance and operations overly difficult and adversely impact system redundancy (interchangeability from spare Flygt mixers and components). In accordance with RCW 39.04.280(1)(a), sole source bidding is allowable because the product is available only through one supplier. Attached is a letter from Whitney Equipment Company certifying they are a sole source distributor and Mount Vernon is receiving the lowest possible pricing for this product. Total cost of the purchase of two (2) Flygt 4660.412 submersible mixers is $78,767.00 (excluding tax). RECOMMENDATION: Motion to approve authorization for the Mayor to purchase two (2) Flygt 4660.412 submersible mixers, declaring Whitney Equipment Company, Inc. as a sole source supplier, in an amount not to exceed $78,767.00 (excluding tax). ATTACHED: 1. Resolution _____ 2. WECI Price Quote 3. WECI Sole Source Certification

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