City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA September 25, 2024, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA 1. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers 2. APPROVAL OF AGENDA 3. COMMUNITY COMMENTS (This is an opportunity for Mount Vernon residents to address their City Council. Please provide your information on the guest sign-in sheet located on the table near the entrance to the Council Chambers prior to speaking, and limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-336-6211. Requests must be received by 4 p.m. on the meeting date.) Interpretation services for Community Comments are available on request. Please contact the City at mvmayor@mountvernonwa.gov or 360-336-6211 at least two business days prior to the meeting if you would like an interpreter to share your comments with City Council. 4. CONSENT AGENDA A. Approval of September 11, 2024, Regular Council Meeting minutes B. Approval of September 20, 2024 Payroll checks numbered 112692 – 112708 direct deposit checks numbered 102477 - 102749, and wire transfers numbered 1374 - 1378 in the amount of $1,626,758.98 Mount Vernon City Council Agenda September 25, 2024 Page 2 of 3 C. Approval of September 25, 2024, Claims numbered 27313 - 27485 in the amount of $3,519,510.68 5. REPORTS A. Committees 1. Finance & Parks and Enrichment Services 2. Development Services B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests 6. NEW BUSINESS A. Approval of Agreement – ACCO Engineered Systems (Staff is requesting approval of an agreement with ACCO Engineered Systems to remove and replace HVAC rooftop units at the Police Court Campus.) (required action – motion) (staff contact – Chris Phillips) B. Approval of Resolution – Fee Schedule (Staff is requesting approval of Resolution 1059 adopting a fee schedule for the use of the conference room and electric vehicle chargers at the Mount Vernon Library Commons.) (required action – resolution) (staff contact – Isaac Huffman) C. Approval of Resolution – 1590 Grant Awards (Staff is requesting approval of Resolution 1060, allocating the City’s 1590 Affordable Housing sales tax collection for funding the construction and/or support of new housing and shelter units.) (required action – resolution) (staff contact –Steve Sexton) 7. EXECUTIVE SESSION 8. ADJOURNMENT Next Ordinance 3897 Next Resolution 1059  NEW BUSINESS ITEM: A DATE: September 25, 2024 TO: Mayor Donovan and City Council FROM: Chris Phillips – Public Works Director SUBJECT: BID AWARD: MOUNT VERNON POLICE COURT CAMPUS HVAC EQUIPMENT REMOVAL AND REPLACEMENT 2024 RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to enter into agreement with ACCO Engineered Systems in the amount $121,037.68 for the Mount Vernon Police Court Campus HVAC Equipment Removal and Replacement 2024. INTRODUCTION/BACKGROUND: This ARPA funded project will replace the final two HVAC rooftop units updating this aging facilities HVAC system to state of the art, energy efficient sustainable system. FINDINGS/CONCLUSIONS: City Staff recommends entering into the agreement with ACCO Engineered Systems. RECOMMENDATION: City Staff recommends City Council authorize the Mayor to enter into agreement with ACCO Engineered Systems in the amount $121,037.68 for the Mount Vernon Police Court Campus HVAC Equipment Removal and Replacement 2024. ATTACHED: Contract Documents  NEW BUSINESS ITEM: B DATE: September 25, 2024 TO: Peter Donovan and City Council FROM: Isaac Huffman, Library Director SUBJECT: FEE SCHEDULE RECOMMENDED ACTION: Staff recommends the adoption of a resolution to establish a fee schedule for the Mount Vernon Library Commons INTRODUCTION/BACKGROUND: The Mount Vernon Library Commons has a conference center that can seat up to 400 people. Therefore, the Library is asking the council to adopt a resolution to establish a fee schedule for the new library commons. These rates are more than Hillcrest Lodge but less than other area rentals. The Library intends to operate the facility to support economic development, community gatherings, and city programming. FINDINGS/CONCLUSIONS: A resolution is required to begin to rent the space to the public. The Library will operate the facility using the new rates and return to the council in 6 months with any recommendations about rate changes. RECOMMENDATION: Staff recommends the adoption of a resolution to establish a fee schedule for the Mount Vernon Library Commons ATTACHED: Resolution Exhibit 1: Fee Schedule  NEW BUSINESS ITEM: C DATE: September 25, 2024 TO: City Council FROM: Steve Sexton, Special Projects Manager SUBJECT: 1590 GRANT AWARDS RECOMMENDED ACTION: A Resolution: Staff recommends that Council finalize and approve award allocations for the City’s 1590 Affordable Housing Sales Tax Grant applicants. INTRODUCTION/BACKGROUND: The Affordable Housing Sales Tax rebate is sales tax revenue that was generated in the city, and is returned to the City, by the State, for the purpose of the construction, maintenance, and operation of new affordable housing units and to provde support to homeless services. Mount Vernon City Council has determined that the City will utilize a competitive grant application process to identify and prioritize agencies with projects that comply with the prescribed uses of this funding. FINDINGS/CONCLUSIONS: The City’s cumulative Affordable Housing Sales Tax rebate collections for the past two years is approximately $2.19 million. The City received applications for projects totaling approximately $2.7 million in request. City Council has discussed process and proposed allocations in a number of past public meetings. RECOMMENDATION: Staff recommends Council adopt a resolution to award specific amounts of the City’s Affordable Housing Sales Tax funding (1590 funds) to any number of the applying agencies. ATTACHED: List of applicants, requested amounts, and projects Resolution