City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA November 13, 2024, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA 1. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers 2. APPROVAL OF AGENDA 3. COMMUNITY COMMENTS (This is an opportunity for Mount Vernon residents to address their City Council. Please provide your information on the guest sign-in sheet located on the table near the entrance to the Council Chambers prior to speaking, and limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-336-6211. Requests must be received by 4 p.m. on the meeting date.) Interpretation services for Community Comments are available on request. Please contact the City at mvmayor@mountvernonwa.gov or 360-336-6211 at least two business days prior to the meeting if you would like an interpreter to share your comments with City Council. 4. CONSENT AGENDA A. Approval of October 23, 2024, Regular Council Meeting minutes B. Approval of October 30, 2024, Special Council Meeting minutes C. Approval of November 6, 2024, Study Session minutes Mount Vernon City Council Agenda November 13, 2024 Page 2 of 3 D. Approval of November 5, 2024, Payroll checks numbered 112739 - 112754 direct deposit checks numbered 103288 - 103560, and wire transfers numbered 1389 - 1393 in the amount of $1,257,417.22 E. Approval of November 13, 2024, Claims numbered 27796 - 28000 in the amount of $1,991,857.08 F. Approval of Agreement – Skagit Conservation District 5. REPORTS A. Committees 1. Public Works and Library 2. Public Safety B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests 6. NEW BUSINESS A. Staff Recognition – Mount Vernon Library Commons (MVLC) Project (Mayor Donovan will recognize staff for their contributions to the MVLC Project.) (required action – none) (staff contact – Mayor Donovan) B. Public Hearing and Approval of Ordinance – 2025 City Budget (This is an open record public hearing and request for approval of the 2025 City Budget with the adoption of Ordinance 3900.) (required action – ordinance) (staff contact – Doug Volesky) C. Approval of Agreement Amendment – HKP Architects, PLLC (Staff is requesting approval of an amendment to agreement with HKP Architects, PLLC for the Mount Vernon Library Commons Project.) (required action – motion) (staff contact – Chris Phillips) D. Approval of Agreement Amendment – OAC Services, Inc. (Staff is requesting approval of an amendment to agreement 4199 with OAC Services, Inc. for the Mount Vernon Library Commons Project.) (required action – motion) (staff contact – Chris Phillips) E. Approval of Resolution – Set Electric Vehicle Charging Rates (Staff is requesting approval of Resolution 1061 setting the per kilowatt/hour rate for electric vehicle charging rate.) (required action – resolution) (staff contact – Chris Phillips) F. Approval of Agreement Amendment – David Evans and Associates, Inc. (Staff is requesting approval of an amendment to agreement 4525 with David Evans and Associates, Inc. for the Carpenter Creek/Hickox Road Culvert Replacement Project.) (required action – motion) (staff contact – Frank Reinart) Mount Vernon City Council Agenda November 13, 2024 Page 3 of 3 G. Approval of Agreement Amendment – Polydyne, Inc. (Staff is requesting approval of an amendment to agreement 3848 with Polydyne, Inc. for furnishing and delivering Polymer.) (required action – motion) (staff contact – Gary Duranceau) H. Approval of Agreement Amendment – King County and Boulder Park, Inc. (Staff is requesting approval of an amendment to agreement 3981 with King County and Boulder Park, Inc. for biosolids application.) (required action – motion) (staff contact – Gary Duranceau) I. Approval of Agreement – TRICO Companies, LLC (Staff is requesting approval of an agreement with TRICO Companies, LLC to install lockers at Fire Station 2.) (required action – motion) (staff contact – Bryan Harris) J. Approval of Resolution – Create Citizen Advisory Committee for Land Use and Planning (Staff is requesting approval of Resolution 1062 creating a Citizen Advisory Committee to support land use and planning elements of the Comprehensive Plan) (required action – resolution) (staff contact – Stacie Pratschner) K. Approval of Resolution – Create Citizen Advisory Committee for Climate Planning (Staff is requesting approval of Resolution 1063 creating a Citizen Advisory Committee to support climate planning elements of the Comprehensive Plan) (required action – resolution) (staff contact – Stacie Pratschner) L. Approval of Agreement – Washington State Office of Public Defense (Staff is requesting approval of an agreement with Washington State Office of Public Defense for public defense funding.) (required action – motion) (staff contact – Steve Sexton) M. Approval of Agreement – Lexipol, LLC (Staff is requesting approval of an agreement with Lexipol, LLC for Law Enforcement Policy subscription services.) (required action – motion) (staff contact – Dan Christman) N. Approval of Agreement – Skagit County Interlocal Drug Unit Task Force (Staff is requesting approval of an agreement with City of Anacortes, City of Burlington, City of Oak Harbor, City of Sedro-Woolley, Skagit County San Juan County Washington State Patrol, and Swinomish Indian Trial Community for a multi-jurisdictional Drug, Gang, and Firearms Task Force) (required action – motion) (staff contact – Dan Christman) O. Approval of Agreement – Flock Safety (Staff is requesting approval of an agreement with Flock Safety for license plate reader cameras) (required action – motion) (staff contact – Dan Christman) Mount Vernon City Council Agenda November 13, 2024 Page 4 of 3 P. Meeting Cancellation – November 26, 2024 (Council may make a motion to cancel the November 26, 2024, Regular City Council Meeting.) (required action – motion) (staff contact – Mayor Donovan) 7. EXECUTIVE SESSION 8. ADJOURNMENT Next Ordinance 3900 Next Resolution 1061  CONSENT ITEM: F DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Blaine Chesterfield, Surface Water Utility Manager SUBJECT: INTERLOCAL COOPERATIVE AGREEMENT WITH THE SKAGIT CONSERVATION DISTRICT RECOMMENDED ACTION: Staff recommends the council authorize the Mayor to sign the Interlocal Cooperative Agreement (ICA) with the Skagit Conservation District (SCD) for continuing assistance in carrying out the public education, outreach, participation, and involvement requirements of the City’s National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit. INTRODUCTION/BACKGROUND: In 2004 the City was mandated by the Washington State Department of Ecology to develop and implement a stormwater management plan in order to comply with the requirements of the NPDES Phase II Municipal Stormwater Permit. The NPDES permit requires public education and outreach and public participation and involvement. Since 2006 the City has been working with the SCD to facilitate the public education and outreach and public participation and involvement requirements of the NPDES permit. In this new two-year agreement, the SCD will continue to assist in the development and implementation of the NPDES permit’s public education and outreach requirements on behalf of the City. FINDINGS/CONCLUSIONS: Public Works staff has reviewed the agreement’s “Scope of Work and Schedule” as proposed and determined that it continues to provide great programs for public education, outreach, and participation in a variety of stormwater topics and activities.  The City of Mount Vernon benefits by splitting the costs for this program with other local jurisdictions such as Skagit County, Anacortes, Burlington, and Sedro-Woolley.  This agreement with the SCD will keep the City in compliance with our NPDES Permit requirements for public education and outreach, and public participation and involvement through December 2026.  The total cost for the two-year agreement is $50,516. RECOMMENDATION: Staff recommends the Council authorize the Mayor to enter into the Interlocal Cooperative Agreement as described above with the SCD for stormwater public education, and outreach which will keep the City in compliance with our NPDES permit requirements. ATTACHED: Interlocal Cooperative Agreement  NEW BUSINESS ITEM: A DATE: November 13, 2024 TO: Mount Vernon City Council FROM: Mayor Peter Donovan SUBJECT: RECOGNITION OF STAFF CONTRIBUTIONS TO THE MOUNT VERNON LIBRARY COMMONS PROJECT. RECOMMENDED ACTION: NONE INTRODUCTION/BACKGROUND: Mayor Donovan would like to recognize the following staff members for their outstanding effort and contributions to the MVLC project: • Isaac Huffman • Doug Volesky • Chris Phillips • Kevin Rogerson • Jennifer Berner • Mary Thomas • Stacie Pratschner • Michelle Meyers FINDINGS/CONCLUSIONS: None RECOMMENDATION: NONE ATTACHED: NONE  NEW BUSINESS ITEM: B DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Doug Volesky, Finance Director SUBJECT: PUBLIC HEARING ON THE 2025 CITY BUDGET RECOMMENDED ACTION: The City will hold a public hearing to present and take comment on the 2025 City budget. INTRODUCTION/BACKGROUND: The City of Mount Vernon is required to hold a public hearing to discuss the 2025 proposed budget. Following a public hearing and discussion of the proposed budget, City Council may then adopt the budget which must be adopted prior to the beginning of the ensuing year. FINDINGS/CONCLUSIONS: The attached preliminary budget document with the Mayor’s submittal letter summarizes the detailed information the City Council has in their 2025 budget binders. During discussions with the City Council there have been some adjustments to the preliminary budget document. These items include: 1. F001 General Fund: o F001-01 City Council:  Decrease expenditures by $113,968 for moving the following line items to F001- 99 Non-Departmental: • Assoc. of WA Cities Dues $29,888 • Economic Development Association 10,000 • Friendship House Contributions 5,000 • Skagit Domestic Violence Services 4,000 • Skagit County Senior Services 65,080  o F001-08 Police Department:  Authorize 3.00 Police Officer positions in 2025 but remain unfunded.  Add 2.00 Police Officer positions starting on 7/1/2025. Increase of $148,732. o F001-09 Fire Department:  Decrease salary and benefits line item by $83,190. This adjustment is to move 50% of the Nurse Practitioner position from Fire back to F123 for Integrated Outreach Services where it was originally funded.  Reduce overtime expenditures by $105,000.  Office Assistant II position, unfund until 1/1/2026. Reduction of $57,080.  Authorize 3.00 Firefighter Paramedic positions in 2025 but remain unfunded.  Add 3.00 Firefighter positions starting on 8/01/2025. Increase of $180,078. o F001-99 Non-Departmental:  Decrease Skagit County Department of Emergency Management (DEM) expense line by $14,374 for new estimate provided.  Increase revenues by $100,000 to account for increases in Development Services Fees.  Increase expenditures in the amount of $40,000 to increase the amount to the MV Downtown Association for the Main Street Program.  Decrease expenditures in the amount of $30,000 to account for credit received from DOR’s Main Street Program.  Increase expenditures by $113,968 for moving the following line items from F001-01 City Council: • Assoc. of WA Cities Dues $29,888 • Economic Development Association 10,000 • Friendship House Contributions 5,000 • Skagit Domestic Violence Services 4,000 • Skagit County Senior Services 65,080 2. F106 Tourism Promotion Fund: o Increase expense by $7,500. This adjustment is a recommendation from the LTAC to award Bakerview BMX funding for gate and fencing improvements. 3. F123 Affordable Housing Sales & Use Tax HB1590 – 40%: o Increase salary and benefits line item by $83,190. This adjustment is to move 50% of the Nurse Practitioner position from Fire back to F123 for Integrated Outreach Services where it was originally funded. 4. F501 Equipment Rental and Reserve Fund: o Increase fuel expense line by $52,500. This adjustment was correctly distributed to other funds budget lines through interfund allocations but was not adjusted in the F501 budget. o Increase the vehicle & equipment capital expense line by $185,000. Adjustment is for a portable generator in Surface Water and 2 electric heavy-duty haulers and a John Deere  mower in Wastewater. These items are fully funded and scheduled for replacements in F501. This public hearing will include the updated budget numbers. The City budget as proposed consists of 43 funds and supports 267 full time and approximately 57 part- time employees. The total 2025 proposed budget for the City of Mount Vernon is $104,070,912, which is a 22.1% decrease compared to the 2024 budget. This decrease is due mainly to large capital projects with corresponding revenues and expenditures. Total governmental operating fund budgets for 2025 total $47,340,415, a 10.0% increase compared to 2024. The preliminary budget will continue to be adjusted per Council’s direction prior to adoption, with a detailed list of these adjustments. The attached preliminary budget document has not been adjusted for any of these additional modifications. RECOMMENDATION: - Staff recommends Council adopt Ordinance No. 3900 to adopt the 2025 Budget. ATTACHED: - 2025 Budget Ordinance No. 3900 - 2025 Preliminary Budget Document  NEW BUSINESS ITEM: C DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Chris Phillips – Public Works Director SUBJECT: MVLC HKP CONTRACT AMENDMENT #7 RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to enter into a contract amendment with HKP Architects, PLLC for additional services to complete the Mount Vernon Library Commons Project in the amount of $108,416.19. INTRODUCTION/BACKGROUND: HKP’s MVLC Architectural contract is requested to be extended to December 31, 2024 in order to continue design responses, sub-contractor coordination services, and liaison between Lydig and OAC to bring this project to a successful conclusion. HKP anticipates this project will be substantially complete by November 29, 2024 with punch list items being completed by December 31, 2024. Please note that HKP will only bill for actual services used during this final contract amendment period. FINDINGS/CONCLUSIONS: Please refer to the Introduction and Background. RECOMMENDATION: City Staff recommends City Council authorize the Mayor to enter into a contract amendment with HKP Architects, PLLC for additional services to complete the Mount Vernon Library Commons Project in the amount of $108,416.19. ATTACHED: Contract attached.  NEW BUSINESS ITEM: D DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Chris Phillips – Public Works Director SUBJECT: OAC MOUNT VERNON LIBRARY COMMONS PROJECT MANAGEMENT CONTRACT AMENDMENT #3 RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to extend the agreement with OAC Services for MVLC Project Management services not to exceed the amount of $132,400. Currently the city is maintaining costs within the projects allotted contingency funding. INTRODUCTION/BACKGROUND: MVLC project completion date has been extended and city requires OAC Services continued project management services. OAC Services, Inc. was contracted to provide Project Management services from March 1st, 2022 through substantial completion which is expected in November 2024, with final completion anticipated in December 2024, and the end of the warrantee period in Q4 of 2025. OAC is seeking to amend the contract to continue providing Project Management services through closeout and the end of the warranty period in 2025. FINDINGS/CONCLUSIONS: Please see earlier comments. RECOMMENDATION: City Staff recommends City Council authorize the Mayor to extend the agreement with OAC Services for MVLC Project Management services not to exceed the amount of $132,400. ATTACHED: Contract Extension  NEW BUSINESS ITEM E DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Chris Phillips – PW Director SUBJECT: ELECTRIC VEHICLE CHARGER RATE RECOMMENDED ACTION: City Staff recommends City Council resolution to authorize the Mayor to set the Electric Vehicle charger rate for the MVLC at $1.05 per kilowatt/hour. INTRODUCTION/BACKGROUND: City Staff conducted analysis on EV Charging Rates by utilizing “Plug Share – EV Charging Website” which provides Electric Vehicle (EV) charging rates across the entire nation; however, for our EV Charging Rate recommendation, city staff focused on Snohomish, Skagit and Whatcom County private and public sites which varied from “free” to $2.50 per kilowatt/hour. The city has discussed with Industry EV Charging experts to better understand annual preventative maintenance, life-time maintenance and operational, and EV Life Cycle and Replacement costs. Industry experts recommended treating the EV Charging Program similar to Public Works Enterprise Funds. The EV Charging rate that meets the factors noted above and are well within the other rates offered within our region is $1.05 per kilowatt/hour. FINDINGS/CONCLUSIONS: City Staff recommends City Council authorize the Mayor to set the Electric Vehicle charger rate for the MVLC at $1.05 per kilowatt/hour. Please not the rates can be adjusted as needed to meet the Enterprise Fund planning considerations as Public Works does for all other utilities, impact fees and rates. RECOMMENDATION: City Staff recommends City Council resolution to authorize the Mayor to set the Electric Vehicle charger rate for the MVLC at $1.05 per kilowatt/hour. ATTACHED: None  NEW BUSINESS ITEM: F DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Frank Reinart, PE – City Engineer SUBJECT: CARPENTER CREEK/HICKOX ROAD FISH PASSAGE IMPROVEMENT PROJECT: CONTRACT AMENDMENT NO. 2 FOR ADDITIONAL DESIGN AND ENGINEERING SERVICES WITH DAVID EVANS AND ASSOCIATES, INC. RECOMMENDED ACTION: Staff recommends City Council authorize the Mayor to execute a contract amendment with David Evans & Associates, Inc., to complete the final design and permitting services for the Carpenter Creek/Hickox Road Fish Passage Improvement Project. INTRODUCTION/BACKGROUND: David Evans and Associates, Inc. (David Evans) is providing civil engineering design and environmental permitting support for a fish barrier culvert replacement project located along Carpenter Creek where the creek flows under Hickox Road. The goal of the project will be to replace the existing corrugated metal culvert with an appropriately-sized, fish-passable, concrete box culvert at the same location. The currently-authorized scope of services for the professional services agreement with David Evans only authorizes them to complete a Phase 1 preliminary design scope to a 30 percent design milestone and develop draft environmental permitting studies and documentation. The City executed a professional services agreement for these Phase 1 preliminary design services with David Evans on February 22, 2024, with a not-to-exceed contract sum of $188,446. The City also previously executed amendment 1 with David Evans, for increased expenses associated with completing the Phase 1 preliminary design scope, to a not-to-exceed contract sum of $190,446. FINDINGS/CONCLUSIONS: This contract amendment will authorized David Evans to proceed with the completion of the engineering design and environmental permitting for the project. Completion of project design and permitting through to a bid-ready package will be funded through a combination of a recently-approved increase in grant funding from the Washington State Brian Abbot Fish Barrier Removal Board secured for the project by Skagit Fisheries Enhancement Group, along with sufficient local surface water utility funds to match the additional state grant funds. As additional state funding for the project could not be secured until the end of October of this year, it will not be possible to complete all design and environmental permitting of the project in sufficient time to complete preconstruction bidding, awarding, and procurement for a 2025 construction project. Consequently, the project will still complete a bid package by early autumn 2025 and advertise for bids in either late 2025 or very early 2026. RECOMMENDATION: Staff recommends City Council authorize the Mayor to execute a contract amendment with David Evans & Associates, Inc., to complete the final design and permitting services for the Carpenter Creek/Hickox Road Fish Passage Improvement Project. The new not-to-exceed amount for this project agreement will become $409,397. ATTACHED: 1. Professional Services Agreement Amendment No. 2  NEW BUSINESS ITEM: G DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Gary Duranceau, Wastewater Division Manager SUBJECT: AMENDMENT 1: FURNISHING AND DELIVERING OF POLYMER RECOMMENDED ACTION: Staff recommends a motion be made by Council authorizing the Mayor to execute Addendum No 1 with Polydyne, Inc., for the furnishing and delivering of Polymer. INTRODUCTION/BACKGROUND: Granular, dry polymer is used at the Wastewater Treatment Plant to thicken waste activated sludge through Dissolved Air Floatation (DAFT), and dewatering anaerobically digested biosolids utilizing a Belt Filter Press. The projected pounds to be used in 2025 are between 45,000 – 50,000 pounds. The polymer will be used to treat a projected 550 dry tons of Waste Activated Sludge per year and approximately 530 dry tons of Anaerobically Digested Biosolids per year that is fed to our Screw Press for dewatering. The usage will vary depending on process conditions and flow into the treatment plant. Staff received bids for the furnishing and delivery of Polymer in November 2019. Polydine, Inc., was the sole bidder. The terms of the Contract were for a period of January 1, 2020, through December 31, 2024, with an option to extend the contract for subsequent two-year period upon mutual agreement. FINDINGS/CONCLUSIONS: The Wastewater Treatment Plant still requires the use of Polymer and the contract allow for the option to extend for and additional two-year term. RECOMMENDATION: Request Council authorize the Mayor to execute Addendum No 1, extending the Contract with Polydyne, Inc., for the furnishing and delivering of Polymer for an additional two-year term for January 1, 2025 – December 31, 2026, for $2.372 per pound. ATTACHED: Amendment No 1  NEW BUSINESS ITEM: H DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Gary Duranceau, Public Works Wastewater Division Manager SUBJECT: CONTRACT WITH BOULDER PARK, INC. AND KING COUNTY FOR BIOSOLIDS APPLICATION RECOMMENDED ACTION: Staff recommends Council authorize the Mayor to execute the contract with Boulder Park, Inc. and King County for the hauling and application of Biosolids to agricultural land in Douglas County, Washington. INTRODUCTION/BACKGROUND: The City's wastewater treatment processes produce solid by-products ("Biosolids") that need to be acceptably disposed of off-site. Hauling of the Biosolids to Boulder Park, Inc. for land application uses in eastern Washington is the most cost-effective disposal option available to the City. A private contractor, Boulder Park, Inc. (BPI) works with the King County Department of Natural Resources to apply Biosolids to agricultural land in Douglas County, Washington in an effort referred to as the Boulder Park Project. The City of Mount Vernon and other agencies contract with BPI for land application of Biosolids. The Boulder Park Soil Improvement Project began in 1991 in order to beneficially enhance and fertilize soil using Biosolids. The Boulder Park Project consists of approximately 40,000 tillable acres used for dry land wheat production. This acreage is farmed and owned by over one hundred participants. FINDINGS/CONCLUSIONS:  Disposing of Biosolids with Boulder Park, Inc. and King County has proven to be the most cost effective and efficient use of public resources.  The city has used Boulder Park Inc for the past 25 years.  Disposal costs with this contract will be $102.00 per wet ton. Annual adjustments for disposal costs may be adjusted using 100% of the annual CPI – Seattle – Tacoma – Bellevue.  In 2024 the city is projected to produce approximately 2,800 wet tons. The funds for Biosolids hauling are a reoccurring budgeted item. RECOMMENDATION: Request Council authorize the Mayor to execute the contract with Boulder Park, Inc. and King County for Biosolids the hauling and application of Biosolids to agricultural land in Douglas County, Washington. ATTACHED: Draft Contract  NEW BUSINESS ITEM: I DATE: November 13, 2022 TO: Mayor Donovan and City Council FROM: Bryan Harris SUBJECT: SERVICES AGREEMENT CONTRACT RECOMMENDED ACTION: Staff requests Council’s approval for Mayor Donovan to enter into a contract for services agreement with TRICO to install built in closets and desk in two crew bunk rooms located at station 3. INTRODUCTION/BACKGROUND: Staff requested bids to install two built-in closets and desks in station 3 to be located in the crew sleeping quarters. The closets and desk will be installed in the two additional sleeping quarters that were added to the design of the station 3 remodel. Originally, the closets were left off of the original remodel plan to save overall costs of the remodel. Since ARPA funding has come available, the agreement would allow for the installation of the closets thus reducing the overall fire department projected 2025 budget. Finance director Volesky has been consulted and is aware of the use of ARPA funds to facilitate this project. FINDINGS/CONCLUSIONS: Staff concludes TRICO provided the lowest bid for this project with a total cost of $12,830.31. RECOMMENDATION: Recommend Approval ATTACHED: Service agreement is attached.  NEW BUSINESS ITEM: J DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Stacie Pratschner, AICP, RPA, Development Services Director SUBJECT: Request to establish Citizen Advisory Committee RECOMMENDED ACTION: Staff recommends that Council move to adopt the accompanying resolution: • Resolution forming a Citizens Advisory Committee to assist with the City’s 2025 Comprehensive Plan update (Attachment 1). INTRODUCTION/BACKGROUND: On March 10, 1999 the City adopted Resolution 491, which, in part, establishes the process by which Citizen or Technical Advisory Committees can be established by the City 1. Due to the public input that is required as part of the City’s 2025 Comprehensive Plan Update the Development Services Department is requesting that a Citizens Advisory Committee (CAC) be established that will focus on Housing and Land Use elements. Attached is a Resolution for Council’s consideration. The Resolution establishes a proposed stakeholder list for the CAC. FINDINGS/CONCLUSIONS: Staff finds the establishment of a CAC to be in the interest of the community, and consistent with the public participation program for the periodic update to the Comprehensive Plan. RECOMMENDATION: Staff recommends that Council adopt the accompanying Resolution. ATTACHED 1. Resolution forming a Citizens Advisory Committee to assist with the City’s 2025 Comprehensive Plan update. 1 Section 2 of Resolution 491 establishes that a Citizen’s Advisory and Technical Advisory Committee may be initiated by 1) the Mayor, with confirmation from City Council by Resolution; or 2) request of the Planning Commission or a citizen, who will then make a recommendation to City Council, who at its pleasure would confirm the committee by resolution. If City Council authorizes the formation, the Mayor is to establish a procedure for taking applications and selecting membership, including establishing a term of service and a method of reappointment (if any) or replacement of members. In the formation of the committee, the Mayor will seek to have a variety of interests represented. The committee is to be chaired by a member of the Planning Commission.  NEW BUSINESS ITEM: K DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Stacie Pratschner, AICP, RPA, Development Services Director SUBJECT: Request to establish Climate Planning Technical Advisory Committee RECOMMENDED ACTION: Staff recommends that Council move to adopt the accompanying resolution: • Resolution forming a Climate Planning Technical Advisory Committee to assist with the City’s 2025 Comprehensive Plan update (Attachment 1). INTRODUCTION/BACKGROUND: On March 10, 1999 the City adopted Resolution 491, which, in part, establishes the process by which Citizen or Technical Advisory Committees can be established by the City 1. Development Services Department is requesting that a Climate Planning Technical Advisory Committee be established to focus on climate planning related issues under the new state requirements. The composition of this group is different than a Citizen Advisory Committee (CAC) and would benefit from specific technical expertise related to climate change and natural hazards, thus necessitating a separate committee. Attached is a Resolution for Council’s consideration. The Resolution establishes a proposed stakeholder list for the TAC. FINDINGS/CONCLUSIONS: Staff finds the establishment of a Climate TAC to be in the interest of the community, and consistent with guidance provided by the State to meet the requirements of new state legislation related to climate planning. RECOMMENDATION: Staff recommends that Council adopt the accompanying Resolution. ATTACHED 1 Section 2 of Resolution 491 establishes that a Citizen’s Advisory and Technical Advisory Committee may be initiated by 1) the Mayor, with confirmation from City Council by Resolution; or 2) request of the Planning Commission or a citizen, who will then make a recommendation to City Council, who at its pleasure would confirm the committee by resolution. If City Council authorizes the formation, the Mayor is to establish a procedure for taking applications and selecting membership, including establishing a term of service and a method of reappointment (if any) or replacement of members. In the formation of the committee, the Mayor will seek to have a variety of interests represented. The committee is to be chaired by a member of the Planning Commission. 1. Resolution forming a Climate Planning Technical Advisory Committee to assist with the City’s 2025 Comprehensive Plan update  NEW BUSINESS ITEM: L DATE: November 13, 2024 TO: Mayor Donovan and City Council FROM: Steve Sexton, Special Projects Manager SUBJECT: PUBLIC DEFENSE GRANT ACCEPTANCE RECOMMENDED ACTION: STAFF RECOMMENDS APPROVAL OF THE GRANT AWARD TO PARTIALLY FUND PUBLIC DEFENSE SERVICES. INTRODUCTION/BACKGROUND: Staff applied for a grant from the state Office of Public Defense to reimburse the city for Public Defense expenditures related to certain drug possession and use charges. The grant runs from 7/1/2024 through 6/30/2025. These charges represent nearly one-third of all Public Defense cases. FINDINGS/CONCLUSIONS: NONE RECOMMENDATION: MOTION TO APPROVE THE GRANT AWARDED FROM THE OFFICE OF PUBLIC DEFENSE IN THE AMOUNT OF $127,000 AND AUTHORIZE THE MAYOR TO SIGN THE ATTACHED AGREEMENT ATTACHED: AGREEMENT #GRT25037 FACE SHEET NEW BUSINESS ITEM: M NEW BUSINESS ITEM: N NEW BUSINESS ITEM: O