City Council

City of Mount Vernon City Council Meeting Minutes May 14, 2025 Police Court Campus, 1805 Continental Place Mayor Donovan called the meeting to order at 7:01 p.m. Present Councilmembers: Brocksmith, Carías, Hudson, and Tercero Absent Councilmembers: Molenaar, Beaton, and Vander Stoep (excused) Staff Present: Special Projects Manager Sexton, Finance Director Volesky, City Attorney Rogerson, Development Services Director Pratschner, City Clerk Jensen, IT Director Thomas, Public Works Director Phillips, Library Director Huffman, HR Director Keator, Police Chief Christman, WWU Manager Duranceau, and Capital Programs Manager Reinart Citizens: 11 APROVAL OF AGENDA The agenda was approved as presented. COMMUNITY COMMENTS  none CONSENT AGENDA A. Approval of April 16, 2025, Study Session minutes B. Approval of April 23, 2025, Regular Council Meeting minutes C. Approval of April 18, 2025, Payroll checks numbered 112926 – 112942, direct deposit checks numbered 106488 - 106748, and wire transfers numbered 1449 - 1453 in the amount of $1,5266,968.16 D. Approval of May 14, 2025, Claims numbered 29880- 30068, in the amount of $1,839,473.99 E. Approval of Agreement – Skagit County F. Approval of Insurance Policy Mount Vernon City Council May 14, 2025 Page 2 of 5 Councilmember Hudson moved to approve Consent Agenda Items A - F. Motion seconded by Councilmember Tercero. Motion passed 4-0. REPORTS A. Committees 1. Public Works and Library – see committee minutes for details. 2. Public Safety - see committee minutes details. B. Councilmember Comments  Councilmember Carías spoke about recent community events including the Kiwanis Salmon BBQ and Cinco de Mayo parade. C. Mayor’s Report  Bonnie Rae Park Work Party will take place May 17th, from 9 am to noon  The next Mayor’s Coffee Hour is May 20th Edgewater Park from Noon to 1 pm. In case of rain, it will be moved to KATTS. NEW BUSINESS A. Approval of Arts Commission Appointments: Mr. Volesky requested approval of the appointments of Marin Thyrring and Samantha Irons to the Mount Vernon Arts Commission. Councilmember Brocksmith moved to approve the appointments of Marin Thyrring and Samantha Irons to the Arts Commission. Motion seconded by Councilmember Carias. Motion passed 4-0. Mayor Donovan performed the swearing in of Ms. Thyrring and Ms. Irons to the Arts Commission. B. Approval of Agreement Amendment – Martin Marietta Materials, Inc.: Mr. Rogerson requested approval of an amendment to agreement 3656 with Martin Mariette Materials, Inc. to extend the term and modifying the benchmark depth. Councilmember Brocksmith moved to approve Amendment No. 1 to agreement 3656 with Martin Marietta. Motion seconded by Councilmember Tercero. Motion passed 4-0. C. Public Hearing and Approval of Resolution – Body Worn Camera Records Mount Vernon City Council May 14, 2025 Page 3 of 5 Fees: Mr. Rogerson requested approval of fees for redacting body worn camera recording for public records requests with Resolution 1071. Mayor Donovan opened the public hearing. Hearing no comments, Mayor Donovan closed the public hearing. Councilmember Hudson moved to approve Resolution 1071 allowing fees for redacting body worn camera recordings for public records requests. Motion seconded by Councilmember Carías. Motion passed 4-0. D. Public Hearing and Approval of Community Development Block Grant (CDBG) Annual Action Plan: This is the second public hearing, following the thirty-day comment period. Mayor Donovan opened the public hearing. Hearing no comments, Mayor Donovan closed the public hearing. Mr. Sexton reviewed the updated 2025-2026 CDBG Action Plan allocation recommendations, then requested approval of the plan for housing and non-housing community development needs of the City. Councilmember Tercero moved to approve the 2025- 2026 CDBG Annual Action Plan. Motion seconded by Councilmember Hudson. Motion passed 4-0. E. Approval of Resolution – Wastewater Utility Equipment Purchase: Mr. Phillips requested approval of Resolution 1072 authorizing the sole source purchase of equipment for the Wastewater Utility. Councilmember Brocksmith moved to approve Resolution 1072 authorizing the purchase of equipment for the Wastewater Utility in the amount of $53,000. Motion seconded by Councilmember Tercero. Motion passed 4-0. F. Approval of Agreement Amendment – HDR Engineering, Inc.: Mr. Phillips requested approval of an amendment to agreement 4456 with HDR Engineering, Inc. for the 2025 Wastewater Treatment Plant Comprehensive Plan. Councilmember Hudson moved to approve Amendment No. 1 to agreement 4456 with HDR Engineering, Inc. for the 2025 Wastewater Treatment Plant Comprehensive Plan in the amount Mount Vernon City Council May 14, 2025 Page 4 of 5 of $62,536. Motion seconded by Councilmember Tercero. Motion passed 4-0. G. Approval of Agreement – General Teamsters Local Union No. 231: Ms. Keator requested approval of the General Teamsters Local Union No. 231, 2025-2027 Collective Bargaining Agreement. Councilmember Hudson moved to approve the 2025-2027 General Teamsters Local Union No. 231 Collective Bargaining Agreement. Motion seconded by Councilmember Carías. Motion passed 4-0. H. Approval of Memorandum of Understanding (MOU) – National Recreation and Parks Association: Mr. Volesky requested approval of an MOU with National Recreation and Parks Association for an Out-of- School Youth Mentoring Grant. Councilmember Hudson moved to approve the MOU with National Recreation and Parks Association for an Out-of-School Youth Mentoring Grant in the amount of $60,000. Motion seconded by Councilmember Brocksmith. Motion passed 4-0. I. Street Closure Request – Mount Vernon School District No. 320: Mr. Volesky requested approval of the closure of city streets on June 11, 2025, for the Mount Vernon High School Graduation Parade. Councilmember Carías moved to approve the street closure request for the Mount Vernon High School Graduation Parade. Motion seconded by Councilmember Tercero. Motion passed 4-0. J. Approval of Memorandum of Understanding (MOU) – Washington State Patrol (WSP): Mr. Christman requested approval of an MOU with WSP for Mount Vernon Police and WSP to share a radio frequency. Councilmember Tercero moved to approve the MOU with WSP to share a radio frequency. Motion seconded by Councilmember Hudson. Motion passed 4-0. K. Approval of Agreement – Washington State Criminal Justice Training Commission (CJTC): Mr. Christman requested approval of an agreement with the Washington State CJTC for Police staff to provide instruction at the Arlington Satellite Police Academy. Mount Vernon City Council May 14, 2025 Page 5 of 5 Councilmember Tercero moved to approve an agreement with the Washington State CJCT for Police staff to provide instruction at the Arlington Satellite Police Academy. Motion seconded by Councilmember Carías. Motion passed 4-0. L. Project Acceptance – SRV Construction, Inc.: Mr. Reinart requested acceptance of the work performed by SRV Construction, Inc. for the Freeway Drive Improvement Project. Councilmember Hudson moved to accept the work performed by SRV Construction, Inc. for the Freeway Drive Improvement Project in the amount of $1,983,345. Motion seconded by Councilmember Carías. Motion passed 4-0. EXECUTIVE SESSION Council adjourned into Executive Session at 7:58 p.m. for a period of fifteen minutes to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence matter, pursuant to RCW 42.30.110.1(i). The regular meeting will reconvene at 8:13 p.m. There will be no action following the session. ADJOURNMENT: The meeting reconvened and adjourned at 8:13 p.m. Submitted by: Becky Jensen, City Clerk Approved: May 28, 2025