City Council Committee Agendas
Regular MeetingMount Vernon, WA · July 27, 2022
Minutes
Mount Vernon
Finance Committee
Parks & Enrichment Services Committee
Minutes
July 27, 2022
Councilmember Hudson called the meeting to order at 6:00 p.m.
Present: Councilmembers – Beaton, Carías, Hudson, Molenaar, and Morales
1. Meeting minutes from June 22, 2022, were approved.
2. Parks and Enrichment Services – Jennifer Berner
a. Summer Events & Programs
i. Rec On-the-Go, a new mobile recreation program for youth visits multiple
parks and apartment complex sites July 5 – August 18. Marianne Sebastian-
Beals, Recreation Leader for the program, shared stories and provided details
on the benefits the program is providing.
ii. A Supervised Playground Program is occurring at Bakerview Park and
Edgewater Park July 5 – August 18. Yakira Colin, Recreation Leader for the
program, shared insights, and information and on the program.
iii. Anna Pearson, Recreation Coordinaor, provided an update on the Drive-in
Movies and The upcoming Youth Arts Festival that will be at Hillcrest Park on
Saturday, August 13.
b. Update on the Parks & Recreation Element of the Comprehensive Plan
i. Bid proposals were due on July 27, 2022.
ii. Will award a contract in August and plan to complete the project by Spring
2023.
iii. The Update will focus on a review of goals and objectives, inventory of parks
and facilities, demand and analysis, capital improvement program and
update the Park Impact Fee.
3. Finance – Doug Volesky
a. 2023 Budget Calendar
i. The 2023 Budget Calendar was review with Council and City staff are
currently working on their budgets. This is the first year that the City will be
utilizing the OpenGov Budgeting and Reporting module and so far, all is going
well. Staff have until August 21st to submit their budgets to Finance.
b. 2022 Revenue Update
i. The July Sales Tax revenues have come in and Doug presented detailed
information on total and major sales tax figures by NAICS codes. July’s
numbers were over 11%, or $372,000, higher than last years at this time or
$372K. TBD revenues are also coming in strong with about $90,000 higher
than last year. REET is coming in strong at about the same level as last year’s
banner year.
c. OpenGov Update
i. The City is currently in the process of switching over to an all new financial
ERP system. Doug gave an update on the status and timelines of the
implementation of the different modules. The General Ledger, which is the
bulk of the new system is currently up and running.
Council was then given a demo on reporting using OpenGov. Council will now
have access to view updated reports anytime by logging into the OpenGov
platform.
4. Miscellaneous, for the good of the order
The meeting was adjourned at 6:50 p.m.
Submitted by:
Jennifer Berner
Jennifer Berner
Agenda
FINANCE COMMITTEE
PARKS & ENRICHMENT SERVICES COMMITTEE
MEETING AGENDA
July 27, 2022
6:00 P.M.
Meeting Location:
Police Court Campus
1805 Continental Place, Mount Vernon
1. Approval of meeting minutes from June 22, 2022
2. Parks and Enrichment Services – Jennifer Berner
a. Park Comprehensive Plan Update
b. Summer Events & Programs
3. Finance – Doug Volesky
a. 2023 Budget Calendar
b. 2022 Revenue Update
c. OpenGov Update
4. Miscellaneous, for the good of the order
Mount Vernon
Finance Committee
Parks & Enrichment Services Committee
Minutes
June 22, 2022
Councilmember Hudson called the meeting to order at 6:00 p.m.
Present: Councilmembers Hudson, Hulst, Molenaar and Morales
1. Meeting minutes from May 25, 2022, were approved.
2. Finance – Doug Volesky
a. Bonding 101
i. In preparation for the bonding for the Fire Department Remodel projects,
Dave Trageser from D.A.Davidson, which is the City’s financial advisor for
financial bonding, gave a Bonding 101 presentation. He discussed:
1. Types of Bonds
2. Public Bond Sale vs. Private Placement
3. Planning and Bond Ratings
4. History and current market trends, and
5. The timeline for the Fire bonding
b. 2021 State Auditor’s Office Audit
i. Doug provided information regarding the current State Auditor’s Office Audit
which included:
1. The audit process
2. Types of Audits
3. Timeline for the 2021 audit which is scheduled to be complete by
mid-July.
c. 2021 Financial Report
i. The Unaudited 2021 Annual Financial Report was presented to Council then
Doug gave a brief update and demo on the 2021 budget to actuals financial
information using the new OpenGov Financial reporting system.
3. Parks and Enrichment Services – Jennifer Berner
a. City Work Program Update
i. Staff is working on revising the policies and procedures
ii. Goal is to have program operational mid to late July
b. Summer Events & Programs
i. 21 Skyhawks Sports Camps offered this summer all have met minimum
registration numbers and 10 are at maximum capacity
ii. 6 Sessions of New Outdoor Nature Camps for 5 – 12-year-olds – Most
popular camp theme is Wilderness Survival Skills
iii. Little Kickers Soccer League is at maximum capacity with a total of 230 kids
registered
iv. Rec On-the-Go is a new mobile recreation program for youth. Will visit
multiple parks and apartment complex sites this summer.
v. New - Supervised Playground Program will occur at Bakerview Park and
Edgewater Park this summer. Themed activities Monday – Thursdays
c. Graffiti/Vandalism Reporting
i. Once aware of the graffiti/vandalism on City property attend to immediately
ii. Report to police for tracking and case number and parks creates a work order
to track time and materials
d. Sherman Anderson Backstop Project Update
i. Approval of contract to TRICO Companies
ii. Steel poles with 15-foot outriggers
iii. On-site mid to late August
4. Miscellaneous, for the good of the order
a. Peter Donovan informed Council that when the Welcome Home group emailed Council
with a request to include pets in the City’s Safe Parking Ordinance; the group was
interpreting the incorrect MVMC. Pets are already allowable by code at safe parking
facilities.
The meeting was adjourned at 6:58 p.m.
Submitted by:
Jennifer Berner
Jennifer Berner
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