City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA July 27, 2022, 7:00 p.m. Police Court Campus 1805 Continental Place To virtually attend the meeting, the public may: 1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please ‘mute’ your phone, if possible, to minimize distractions) 2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 3. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. COMMUNITY COMMENTS 1. Review of Emails from the Public (Public comments may be sent via email to communitycomments@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on July 13, 2022.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) III. CONSENT AGENDA A. Approval of July 13, 2022 Regular Council Meeting Minutes B. Approval of July 20, 2022 payroll checks numbered 111535 - 111560 direct deposit checks numbered 88992 - 89236 and wire transfers numbered 1115 - 1119 in the amount of $1,385,671.25 C. Approval of July 27, 2022 Claims numbered 18267 18401 in the amount of $846,899.88 IV. REPORTS A. Committees 1. Finance & Parks and Enrichment Services 2. Development Services B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests Mount Vernon City Council Agenda July 27, 2022 Page 2 V. UNFINISHED BUSINESS None VI. NEW BUSINESS A. Skagit PUD Update (Skagit PUD General Manager George Sidhu will provide an update of projects and plans.) (required action – none) (staff contact – Peter Donovan) B. Mount Vernon Downtown Association Update (Mount Vernon Downtown Association Executive Director Ellen Gamson will provide an update of recent projects in the downtown business community.) (required action – none) (staff contact – Peter Donovan) C. Approval of Agreement Amendment – HKP Architects (Staff is requesting approval of an amendment to the Professional Services Agreement with HKP Architects.) (required action – motion) (staff contact – Chris Phillips) D. Approval of Memorandum of Understanding – Mount Vernon Police Services Guild (Staff is requesting approval of a memorandum of Understanding with the Mount Vernon Police Services Guild to implement the classification and compensation study for non-commissioned Police employees.) (required action – motion) (staff contact – Erin Keator) E. Approval of Agreement Amendment – T-Mobile West LLC (Staff is requesting approval of an amendment to agreement 3740 with T-Mobile West LLC to install a generator and adjust rent.) (required action – motion) (staff contact – Blaine Chesterfield) F. Approval of Agreement Amendment – HKP Architects (Staff is requesting approval of an amendment to agreement 3740 with HKP Architects for additional design services for the Library Commons Project.) (required action – motion) (staff contact – William Bullock) COMMITTEE MEETINGS Finance & Parks and Enrichment Services 6:00 p.m. Next Ordinance 3854 Next Resolution 1014  AGENDA ITEM: A DATE: July 27, 2022 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: Skagit Public Utility District Update RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: Skagit PUD operates the county’s most extensive water system, providing nine million gallons of piped water to approximately 80,000 people every day. The PUD maintains over 650 miles of pipelines and has over 31 million gallons of storage volume. FINDINGS/CONCLUSIONS: Skagit PUD General Manager George Sidhu will update City Council on current P.U.D. projects and plans. RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: B DATE: July 27, 2022 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: MOUNT VERNON DOWNTOWN ASSOCIATION UPDATE RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: The Mount Vernon Downtown Association is a 501(c)3 nonprofit that strives to serve as the voice of Downtown Mount Vernon. The Association holds that our historic downtown district is the heart of our community; and they work to support, develop, and build vibrance in Downtown Mount Vernon through promotion, advocacy, outreach, and celebration. FINDINGS/CONCLUSIONS: Ellen Gamson is the executive director of the Mount Vernon Downtown Association and will be updating City Council on the Downtown Association’s recent projects. RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: C DATE: July 27, 2022 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Public Works Director SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HKP ARCHITECTS. RECOMMENDED ACTION: City Staff recommends City Council authorize the Mayor to amend the Professional Services Agreement with HKP Architects. INTRODUCTION/BACKGROUND: The City recommends amending the Professional Services Agreement with HKP to allow a limited release of potential claims that strictly may arise because of the use of specific pervious materials sought by the City. FINDINGS/CONCLUSIONS: City Attorney and Public Works Director have conducted research on pervious pavement solutions and do not believe there is substantial construction risk. RECOMMENDATION: City Staff recommends City Council authorize the Mayor to amend the Professional Services Agreement with HKP Architects. ATTACHED: Amendment 1  AMENDMENT NO. 1 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF MOUNT VERNON AND HKP ARCHITECTS, PLLC THIS AMENDMENT, entered into this ___ day of ______________, 2022, by and between the CITY OF MOUNT VERNON, Washington, a municipal corporation (hereinafter referred to as the “City”) and the HKP Architects, PLLS, whose address is 204 Montgomery Street, Mount Vernon WA 98273, (hereinafter referred to as the “Contractor”). W I T N E S S E T H: WHEREAS the City entered into an Agreement with the Contractor dated May 26th, 2021; and WHEREAS the parties hereto wish to amend the Agreement to allow a limited release of potential claims against HKP strictly which may arise as a result of the use of specific pervious materials sought by the City. WHEREAS the parties hereto wish to amend the Agreement with this Amendment No 1. NOW, THEREFORE, the parties hereby amend said Agreement, as follows: 1. A new Section 29, Limited Release is hereby amended to read as follows: 29. Limited Release. The City agrees to waive claims it may have against Contractor directly related to the use of pervious concrete as materials involved in the construction of sidewalk ramps (which shall be of design compliant with all federal and state laws including the American with Disabilities Act) adjoining the Library Commons. Such release is solely limited to allegations involving the use of such materials or potential failure of the such materials and is not waiver or release of any other claims bound in contract, law, or equity the City may have against HKP including but not limited to design of the Library Commons Project or it associates right of way as set forth in Exhibit “A”- Scope of Work. 2. All other terms and conditions of the original Agreement remain the same. **IN WITNESS WHEREOF the parties hereto have executed this document as of the day and year first written above. CITY OF MOUNT VERNON HKP, PLLC. Jill Boudreau Julie Blazek, AIA, LEEP AP, CPHC Mayor Partner Attest By: Becky Jensen City Clerk Approved as to form: Kevin Rogerson City Attorney  AGENDA ITEM: D DATE: July 27, 2022 TO: Mayor Boudreau and City Council FROM: Erin Keator, Human Resources Director SUBJECT: NON-COMMISSIONED POLICE GUILD MEMORANDUM OF UNDERSTANDING FOR CLASSIFICATION AND COMPENSATION IMPLEMENTATION RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to sign the Memorandum of Understanding that implements the classification and compensation study for non-commissioned police represented employees and which modifies the January 1, 2021 through December 31, 2022 collective bargaining agreement. INTRODUCTION/BACKGROUND: The Non-Commissioned Police Guild collective bargaining agreement was approved on March 23, 2022 with language that allowed for a reopener of Article 11 – Wages to occur when the classification and compensation study was completed. The classification and compensation study was completed in April 2022. The Non-Commissioned Police Guild requested to reopen Article 11 – Wages and to discuss the implementation of the salary scheduled as proposed by the classification and compensation consultants. FINDINGS/CONCLUSIONS: City and Guild representatives met and agreed to language in a Memorandum of Understanding. Employees currently below Step 8 will be placed into a step in the new salary schedule that provides an increase. Employees currently at Step 8 will be placed into step 8 of the new salary schedule. Retroactive to January 1, 2022. Employees are eligible to advance through the steps annually on their anniversary date. 2022 cost of implementation is approximately $16,500. RECOMMENDATION: Staff recommends that Council authorize the Mayor to sign the Memorandum of Understanding that implements the classification and compensation study for non-commissioned police represented employees and which modifies the January 1, 2021 through December 31, 2022 collective bargaining agreement. ATTACHED: None AGENDA ITEM: E  AGENDA ITEM: F DATE: July 27, 2022 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: LIBRARY COMMONS PROJECT – CONTRACT AMENDMENT NO. 1 WITH HKP ARCHITECTS RECOMMENDED ACTION: Staff recommends amending the Professional Services Agreement with HKP Architects (HKP) to cover a variety of scope changes and additional services required to finalize the Library Commons project design, permitting, and prepare for construction bid. INTRODUCTION/BACKGROUND: The Library Commons Project consists of a new public library and community center below three floors of structured parking located downtown across from the county courthouse on Kincaid Street between 2nd and 3rd. The library and community center covers between 30,000 – 35,000 SF and the structured parking area will be approximately 125,000 SF. The project shall incorporate sustainable strategies to reduce overall carbon footprint, promote environmental and healthy materials, and promote and encourage sustainable transportation options such as access to mass transit and vehicle charging stations. The project will serve as a gateway to the historic downtown and other regional attractions. FINDINGS/CONCLUSIONS: A summary of the additional services include: • Additional Survey on 2nd Street • Fundraising Video Edits • Interpretive Sign Display • Generator Design • Parking Study These additional design services represent a true up to fully compensate HKP for additional scope items both requested by the City and required for completion of the final design. RECOMMENDATION: Motion to authorize the Mayor to execute a contract amendment with HKP Architects to provide compensation for the additional design services required to finalize the Library Commons Project and prepare for bid in an amount not to exceed $169,121.30 for a new total contract amount of $2,667,083.06. ATTACHED: Library Commons Contract Amendment #1  Professional Services Contract Amendment No. 1 Project Title: Mount Vernon Library Commons Project Owner/Agency/Client: City of Mount Vernon Original Contract: $2,497,961.76 Amendment No. 1: $169,121.30 New Total Contract Amount: $2,667,083.06 Consultant: HKP Architects PLLC 204 Montgomery Street Mount Vernon, WA 98273 (360) 336-2155 The City of Mount Vernon, hereinafter referred to as the CITY, desires to change the PROFESSIONAL SERVICES AGREEMENT entered into with HKP Architects PLLC, hereinafter referred to as the CONSULTANT, executed on the 26th day of May, 2021. All provisions of the Agreement remain in effect except as expressly modified by Contract Amendment No. 1. The changes to the Agreement are described as follows: SCOPE OF SERVICES is hereby changed as follows: See attached Exhibit A-1 COMPENSATION is hereby changed as follows: See attached Exhibit B-1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year written below. Consultant Name City of Mount Vernon By: By: Name: Julie Blazek Name: Jill Boudreau Title: Partner Title: Mayor Date: Date: Page 1 of 1 June 22, 2022 Revised July 20, 2022 Bill Bullock, PE Public Works City of Mount Vernon 910 Cleveland Avenue Mount Vernon, WA 98273 Re: Mount Vernon Library Commons (Library/Community Center/Parking Garage) 661 Contract Amendment 1: Phase 1 Additional Services Dear Bill: HKP Architects, PLLC (“Architect”) is pleased to present the following Contract Amendment Request to provide professional architectural and engineering services to The City of Mount Vernon ("Owner") for the Mount Vernon Library Commons located at the southwest corner of Kincaid and 3rd Street, Mount Vernon, Washington. 1. Project Description The project consists of a new public library and community center below three floors of structured parking. Conditioned space will be approximately 30,000 – 35,000 SF and structured parking area will be approximately 125,000 SF. Project includes site development within the bounds of the property lines and adjacent Right-Of-Way, and includes work in the alley to the south. Project shall incorporate sustainable strategies to reduce overall carbon footprint, promote environmental and healthy materials, and promote and encourage sustainable transportation options such as mass transit and vehicle charging stations. The project shall serve as a gateway to the historic downtown and other regional attractions. 2. Scope of Additional Services for this Amendment The following items are Additional Services required for Phase 1 Design. Mount Vernon Library Commons HKP Project No. 661 Amendment 1 7/20/22 2.1 Surveying at 2nd Street Additional surveying was required for re-channelization of 2nd Street to change the location of the turning lane as it relates to the entrance to the alley from the west. This work is outside of the property area and authorized by Public Works staff via email. In lieu of ground surveying, less expensive drone surveying was approved and used for this work. Refer to Pacific Surveying and Engineering fee proposal. Pacific Surveying and Engineering $12, 390.00 HKP Mark-Up $ 1,239.00 Total $ 13,629.00 2.2 Fundraising Video Edits Owner requested revisions to the fundraising video for various grants and audiences, and as renderings were made available. Refer to BrandQuery fee proposal. BrandQuery $ 8,412.00 HKP Mark-Up $ 841.20 Total $ 9,253.20 2.3 Interpretive Display Design Design services for the Interpretive Display Area. BrandQuery will work with the Owner to determine content and provide graphic design for fabrication of the display by others. Refer to BrandQuery fee proposal. BrandQuery $ 15,000.00 HKP Mark-Up $ 1,500.00 Total $ 16,500.00 2.4 Generator Design Provide design, engineering, and coordination for Alternate Generator Set and associated construction. Scope includes initial analysis of generator type, location, permitting, and costing. Includes design of fuel filling station and pump, piping, and screening. TFWB has absorbed the cost of the generator design and specifications. Refer to FSi fee amendment for fuel filling station, pump, and piping scope of work. HKP’s time includes coordination with all subs, redesign of the Dumpster/Waster area to accommodate fuel filling, redesign of rooftop screened area, coordination of specifications and Alternate. TFWB (Electrical) $ 0.00 FSi (Plumbing) $ 9,590.00 HKP (Architectural) $ 6,640.00 HKP Mark-up on Subs (10%) $ 959.00 2022-0620 MVLC Amendment 1_REV1.docx Page 2 Mount Vernon Library Commons HKP Project No. 661 Amendment 1 7/20/22 Total $ 17,189.00 2.5 Parking Study Required by AHJ Parking Study as required for Permitting to address the design of aisle and stall sizes for a parking garage. City staff requested this study in lieu of adopting new parking codes to address the unique characteristics of parking garages as compared to surface parking. The study confirms the dimensions used are in compliance with generally accepted industry standards used in parking garages across the country. Refer to KPFF fee amendment. KPFF $ 6,000.00 HKP Mark-up on Subs (10%) $ 600.00 Total $ 6,600.00 2.6 Cost Estimate for 75% Contract Documents This item was erroneously omitted from the original Contract. Work includes the final Cost Estimating utilizing the 75% Contract Documents. Refer to attached annotated DCW fee proposal. DCW $ 4,620.00 HKP Mark-up on Subs (10%) $ 462.00 Total $ 5,082.00 2.7 Daylighting Final Model Required for LEED Targets (Grant Funding Requirement) This study is required to confirm that the final design meets the LEED targets. It differs from the previous daylighting studies that were performed during design, which were exploratory in nature and helped to inform the design as it developed. This Final Daylighting Model Analysis prior to Bid is used to confirm LEED target requirements for amount of daylighting in regularly occupied spaces. It is required as part of the Department of Commerce grant, for which we need to meet the intent of LEED Silver. Refer to IDL fee proposal. IDL $ 4,025.00 HKP Mark-up on Subs (10%) $ 402.50 Total $ 4,427.50 2022-0620 MVLC Amendment 1_REV1.docx Page 3 Mount Vernon Library Commons HKP Project No. 661 Amendment 1 7/20/22 2.8 NEPA Related Design Modifications Related to US DOT Grant Funding The original NEPA design and calculations were based on HUD grant requirements and did not include a net-zero impervious target. On June 1, 2022, the design team was notified that the design could not include more impervious surface than the existing site. Revisions to the project included changing all of the sidewalks to pervious pavers, revising the landscaping and paving around the padmount transformer, and adding a green roof on the fourth floor of the parking garage. Scope of work includes revisions to Specifications, Stormwater Drainage report, Pervious Surface design for sidewalks and paved hardscape, and coordinating the green roof with structural, plumbing, and landscape. Includes numerous meetings with City staff and their consultants, analysis, redesign, and resubmittal of documents and forms. Refer to KPFF and Swift fee amendments. HKP’s time includes coordination of all items, revised specifications, meetings, and correspondence. An Allowance for Geotechnical review is included for the review of pervious pavement sections, details, and specifications. KPFF (Civil) $ 26,500.00 Swift (Landscape) $ 10,575.00 GeoEngineers (Allowance) $ 2,000.00 HKP (Architectural) $ 11,680.00 HKP Mark-up on Subs (10%) $ 3,907.50 Total $ 54,662.50 2.9 Padmount Transformer Revisions and Study The design team started coordinating with Puget Sound Energy early in Schematic Design and worked through several iterations of placing transformers in vaults to alleviate the lack of space on site for a pad-mount transformer. Preliminary pad-mount locations did not appear to work based on vehicle sightlines and screening requirements. PSE confirmed midway in Contract Documents that they could not approve underground vaults in traffic areas as they did not have any traffic-rated vaults in their standards. Locations off-site were also extensively studied as an alternative approach. The final location in the Right-of-Way at the southwest corner of the site was reworked to comply with PSE and AHJ requirements, with screening via graphic vinyl wrap as an approved alternative. This work was not originally foreseeable based on the lack of site area compared to Owner’s desire for maximum building area program, lack of timely information from the utility, and inability to use rated vaults used in other jurisdictions. Includes extra study and design of padmount transformer location, including redesign of original underground vault proposed locations, coordination with utility provider, City Planning, engineering, and legal staff. Includes numerous meetings, conceptual designs, communications with utility, and coordination with civil and electrical. Refer to KPFF and 2022-0620 MVLC Amendment 1_REV1.docx Page 4 Mount Vernon Library Commons HKP Project No. 661 Amendment 1 7/20/22 TFWB fee proposals. HKP’s time includes extra coordination of all items, revised backgrounds, meetings and communications. KPFF (Civil) $ 13,500.00 TFWB (Electrical) $ 6,500.00 HKP (Architectural) $ 8,350.00 HKP Mark-up on Subs (10%) $ 2,000.00 Total $ 30,350.00 2.10 Gas Line Relocation Includes study and design of gas line relocation in alley for Cascade Natural Gas’s work under separate contract. Includes study of gas route, depth, alignment, and coordination with other utilities in the alley. Refer to KPFF fee proposal. HKP’s time includes coordination of all items, meetings and communications. KPFF (Civil) $ 6,750.00 HKP (Architectural) $ 2,220.00 HKP Mark-up on Subs (10%) $ 675.00 Total $ 9,645.00 2.11 ROW Certification Services To Date Abayta and Associates scope of work to provide ROW Certification services as required for the project. HKP was notified on July 13, 2022 that the City will take over the remaining work of this contract and work directly with the consultant. Refer to Abayta and Associates fee proposal for reference and attached invoice. Abayta And Associates $ 1,621.00 HKP Mark-up on Subs (10%) $ 162.10 Total $ 1,783.10 3. Schedule Revision 3.1 Design Completion July 20, 2022 (To Be confirmed) 3.2 Bid Period Tentatively July 21 – August 18, 2022 3.3 Contracts August 19 – September 18, 2022 3.4 Construction Contract Administration September 18, 2022 – November 18, 2023 3.5 Closeout November 18 – December 18, 2023 4. Compensation 4.1 Compensation for Scope of Additional Services shall be a fixed fee of $169,121.30 (One Hundred Sixty-Nine Thousand, One Hundred Twenty-One US Dollars and Thirty Cents) including reimbursable expenses and will be billed monthly as services are completed. 4.2 Architect’s current hourly rate schedule is as follows: 2022-0620 MVLC Amendment 1_REV1.docx Page 5 Mount Vernon Library Commons HKP Project No. 661 Amendment 1 7/20/22 Hourly Rates: Billing Rate Level 5 $ 210 Principal, Senior Designer Billing Rate Level 4 $ 175 Project Architect, Technical Architect, Specifier, Risk Manager Billing Rate Level 3 $ 125 Architectural/Interior Staff, Senior Admin., Project Manager. Billing Rate Level 2 $ 100 Junior Architectural/Interior Staff. 4.3 Subconsultant Hourly Rates: See attached fee proposals and fee schedules. 5. Summary 5.1 This proposal is valid for 60 days upon receipt. 5.2 Terms of Agreement are per the Master Professional Services Agreement, as mutually agreed to by Owner and Architect. Respectfully, Julie Blazek, AIA, LEEP AP, CPHC® Partner Attachments: Additional Services Fee Summary Consultant Proposals and Invoices 2022-0620 MVLC Amendment 1_REV1.docx Page 6  7/20/2022 CLIENT: City of Mount Vernon PROJECT: Mount Vernon Library Commons Project No.: 661 AMENDMENT 1: ADDITIONAL SERVICES FOR PHASE 1_REV1 HKP Markup Additional Services Fee Reimbursables on Subs (10%) Total Notes 1 Surveying at 2nd Street $12,390.00 $1,239.00 $13,629.00 5 Fundraising Video Edits $8,412.00 $841.20 $9,253.20 5 Interpretive Display Design $15,000.00 $1,500.00 $16,500.00 12 Generator Design $16,230.00 $959.00 $17,189.00 13 Parking Study required by AHJ $6,000.00 $600.00 $6,600.00 10 Cost Estimate (75% CD) $4,620.00 $462.00 $5,082.00 Not Included in Original Contract Daylighting Final Modeling For LEED 11 Target requirements $4,025.00 $402.50 $4,427.50 NEPA Related Design Modifications for US 12 DOT Grant requirements $50,755.00 $3,907.50 $54,662.50 13 Padmount Transformer Revisions $28,350.00 $2,000.00 $30,350.00 14 Gas Line Relocation at Alley $8,970.00 $675.00 $9,645.00 15 ROW Certification Services to date $1,621.00 $0.00 $162.10 $1,783.10 Subtotal $156,373.00 $0.00 $12,748.30 $169,121.30 MVLC HKP Fee Summary_Amendment 1_REV1.xlsx 1 HKP Architects  Amendment 1 Consultant Fee Proposals Revised 7/15/22 Pacific Surveying & Engineering, Inc land surveying  civil engineering  consulting  planning  gis 909 Squalicum Way Suite 111, Bellingham, WA 98225 Phone 360.671.7387 Facsimile 360.671.4685 Email info@psesurvey.com February 16, 2022 Julie Blazek, AIA, LEED AP, CPHC HKP Architects, WBE 204 W. Montgomery Street Mount Vernon, WA 98273 jblazek@hkpa.com Re: Contract Supplement Request Proposed Library/Community Center Property Parcel ID No. P54139, P54141, P54142, P54147 Mount Vernon, WA Dear Julie, Pacific Surveying and Engineering, Inc. (PSE) is pleased to present this scope and fee proposal for additional land surveying related services on the above referenced project and property. This proposal is based on our correspondence and knowledge of the site and plans. It is my understanding that HKP and the design team will require additional mapping and property entitlement exhibit services for the Library/Community Center and we have prepared this contract supplement request to cover those out of scope tasks. Our proposed services have been further detailed below. SCOPE OF SERVICES Topographic Survey Map Amendment Our scope and services for this task will include completion of a UAV generated photogrammetric mapping effort for 2nd Street south of our previous mapping limits. The aerial photographs will be used to digitize the location of channelization and road features in this area for additional civil design needs. No additional ground surface modeling will be required for this task. In addition, our base map will be revised to update the location of the proposed property boundary/right of way margin on Kincaid Street. The updated map will be submitted in AutoCAD and pdf format to the design team for completion of permit and construction documents. The following deliverables will be included as a part of this task: • Updated Topographic Survey Map (pdf) • Updated AutoCAD Civil 3D Drawing and Point Files • .ecw format orthophoto (2nd Street addition) Preparation of Easement Exhibits for Public Utilities and Access Our scope and services for this task will include preparation of up to 4 sets of legal exhibits for anticipated public easements serving the new building. The location and extent of these easements is currently under discussion but will be based on the design location of utilities and road and alley features. We have assumed that easement granting documents will be prepared by the utility purveyor and/or City, to which our exhibits will be attached for recording. Recording fees have not been included, assuming that the City or their right of way consultant will manage the recording effort. Based on our discussions we anticipate the following easements may be needed for this effort: • Public Access Easement (Alley) • Public Utility and Transportation Easement (Kincaid) • PUD Utilities Easement • Public Structure Encroachment Easement (or License) The following deliverables will be included as a part of this task: • Recordable PLS Certified Legal descriptions and Exhibit Maps (up to 4 sets) SCHEDULE, TERMS AND BUDGET We propose to accomplish these services on a time and materials basis for an estimated fee of $12,390, in accordance with our contract fee schedule and the attached scope and fee spreadsheet, both of which have been included and are considered a part of this proposal. We have assumed for the purposes of this proposal that we will receive a signed subconsultant agreement or equivalent contract paperwork as formal authorization to proceed. We are happy to provide necessary professional and general liability insurance information as needed. We appreciate the opportunity to submit this proposal and look forward to continuing to work with HKP, KPFF and the City of Mount Vernon on this project. Please call if you have questions regarding this submittal. Sincerely, Pacific Surveying and Engineering, Inc. Adam Morrow, PLS Project Manager Principal 2 | Page SCOPE AND BUDGET FOR SUPPLEMENTAL LAND SURVEYING SERVICES HKP ARCHITECTS Proposed City of Mount Vernon Library/Community Center February 16, 2022 Prepared by: Prepared for: Pacific Surveying and Engineering, Inc. Julie Blazek 909 Squalicum Way Suite 111 HKP Architects Bellingham, Washington 98225 jblazek@hkpa.com Phone: (360) 671-7387 Fax: (360) 671-4685 ITEM BUDGET Topographic Map Updates (UAV) UAV Flight Field Surveying (UAV Target Coordinates Only) Topographic Map Updates (Includes Boundary Revision) Respond to Map Review Comments PLS Review & Certification, Task Management Clerical Subtotal $4,710.00 Utility Easement Exhibits Prepare Utility Easement Legal Descriptions (4) Prepare Utility Easement Exhibit Maps (4) Respond to Utility Purveyor and City comments PLS Review & Certification, Task Management Clerical, Recording Assistance Subtotal $7,680.00 Total Contract Addendum Request $12,390.00  PACIFIC SURVEYING & ENGINEERING SERVICES, INC. 2022 FEE SCHEDULE OFFICE STANDARD Hourly PRINCIPAL ENGINEER $175 ASSOCIATE ENGINEER $145 PROJECT ENGINEER $135 PRINCIPAL LAND SURVEYOR $175 ASSOCIATE LAND SURVEYOR $145 PROJECT LAND SURVEYOR $135 SURVEY COORDINATOR $135 PRINCIPAL SCIENTIST $175 SENIOR PROJECT SCIENTIST $150 PROJECT SCIENTIST $135 STAFF SCIENTIST $100 PROJECT MANAGER $165 SENIOR CAD / GIS TECHNICIAN $125 CAD / GIS TECHNICIAN $100 ENGINEERING TECHNICIAN $110 SURVEY TECHNICIAN $100 OFFICE / CLERICAL $85 EXPERT WITNESS / COURT PREPARATION & APPEARANCE $330 FIELD SENIOR FIELD SCIENTIST $135 LICENSED GEOLOGIST $115 FIELD SCIENTIST $100 CONSTRUCTION INSPECTOR $105 SURVEY CREW LEAD $110 1-PERSON SURVEY CREW $160 2-PERSON SURVEY CREW $215 3-PERSON SURVEY CREW $270 HYDROGRAPHIC SURVEY CREW $285 UAV (DRONE) LICENSED PILOT $160 OTHER FIELD SUPPLIES DIRECT COSTS – PLUS 15% REPRODUCTION / COURIER DIRECT COSTS – PLUS 15% SUB-CONSULTANTS DIRECT COSTS – PLUS 15% SIGNAGE / TRAFFIC CONTROL DIRECT COSTS – PLUS 15% RENTAL EQUIPMENT DIRECT COSTS – PLUS 15% PER DIEM / TRAVEL STANDARD RATE MILEAGE STANDARD RATE The above hourly rates are based on an eight (8) hour workday. Hours beyond eight (8) per day, as well as work performed on nights and weekends, will be billed at 1.5 times the standard hourly rate. Work performed on federal holidays will be billed at 2.0 times the standard hourly rate. For prevailing wage projects, see applicable PSE prevailing wage fee schedule.  Amendment 1 Date: 05/25/22 Number: HKP093 Amendment #1: V1 AE/Team: JLB Julie Blazek, HKP Architects Due Date: TBD 204 West Montgomery, Mount Vernon, WA 98273 Project Name: Mount Vernon Library Commons - Additional Services Description: Additional Video Work, Video Edits, and Interpretive Display & Graphic Design Scope of Work 1. Video - edits as requested by owner as noted below.* 2. Interpretive Display and large graphics as directed by owner.** The above includes the following where noted: *, **, both † a. Meetings† as needed/requested with HKP, Mount Vernon Mayor and appropriate staff. b. Research/Planning† for the design of interpretive display (ID). c. Concepting† brainstorming, ideation, sketching d. Copywriting* naming and messaging development as it pertains to the ID e. Design* development of concepts to full design execution including shape, scale, typography, color and materials. f. Refinement† revisions to design and copy based upon review and feedback. g. Presentation† development and production of presentation materials. h. Project Management† day-to-day oversight, communications with client, vendors and others as needed. i. Production† final approved design files prepared for production, transfer of files as directed. j. Proofing / Review† internal review of project elements throughout the each projects cycle Video: 1. Additional storyboarding and animations $3,500.00 2. Animate and edit in updated rendering $3,900.00 3. Edit full length video down to 2 - 2.5m video for theatrical presentation $1,012.00 Interpretive Display: 1. Research fabricators products, layout space, identify and present items and design for incorporation. Illustrate, design, layout, and produce final art files for reproduction Locations include: marquee, gates, and internal Interpretive display $15,000.00 (Maximum of $250 reimbursable expenses included) Total $23,412.00 Acceptance of Proposal & Estimate Should the terms of this proposal and estimate meet with your approval, please sign and return a copy of this estimate agreement. Work will begin as directed once this signed agreement has been received. Approvals Julie Blazek Date: 360/336.0152 • 1207 Cleveland Avenue, #1724, Mount Vernon, WA 98273 • www.brandquery.com  Seattle, Corporate Office 506 Second Avenue, Suite 700 Seattle, Washington 98104 206.622.3321 FSi engineers 3/10/2022 Baltimore 4709 Harford Road Baltimore, Maryland 21214 Julie Blazek, AIA, LEED AP, CPHC® 410.929.6894 Partner Spokane HKP Architects 304 West Pacific Ave. Suite 210 204 W. Montgomery Street Spokane, Washington 99201 Mount Vernon, WA 98273 509.215.1500 Re: Mount Vernon Library Commons Additional Services Proposal for Generator Fuel Piping Dear Julie: This proposal is for additional services for engineering services related to fuel piping between the generator on the 4th floor and the remote fill station on the 1st floor. Scope Revisions and modifications to mechanical HVAC drawings and specifications to include this additional scope. We are requesting an additional fee of $9,590.00 to update drawings and specifications. If you have any questions, please contact this office. Sincerely, Ola Jarvegren Principal I:\21030 Mt Vernon Library Commons\PM\Proposal\Add Service #1\Proposal for Services-Add Svc 1.docx 1 of 2 FSi engineers If this Proposal meets with your approval, please sign below and return to us. By your signature, you acknowledge that you have read and agree to the terms of this proposal. FSi will commence work upon receiving a signed copy of this proposal. In addition, you represent that you have authority to bind for HKP Architects. If you modify this proposal, we reserve the right to review your modifications. This Agreement shall not be in effect until we sign, accepting your modifications. ACCEPTED BY: Name ________________________________ Title ________________________________ COMPANY ________________________________ Signed by: ________________________________ Date: ________________________________ I:\21030 Mt Vernon Library Commons\PM\Proposal\Add Service #1\Proposal for Services-Add Svc 1.docx 2 of 2 FSi engineers Hourly Billing Rates Effective January 2022 Job Title Rate Principal $300 Mechanical Principal Engineer $240 Electrical Principal Engineer $240 Fire Protection Engineer $240 Project Manager $210 Project Engineer $165 Mechanical Engineer Level 7 $185 Mechanical Engineer Level 6 $175 Mechanical Engineer Level 5 $165 Mechanical Engineer Level 4 $150 Mechanical Engineer Level 3 $140 Mechanical Engineer Level 2 $130 Mechanical Engineer Level 1 $120 Mechanical Designer $110 CAD Manager $150 CAD Drafter $125 Project Administration $110 Expenses at cost plus 10% including: Subcontracted Services, Cost plus Courier services, shipping 10% Reproduction costs Mileage at standard IRS allowable Travel outside Puget Sound Parking area May 23, 2022 Julie Blazek, AIA HKP Architects 204 West Montgomery Street Mount Vernon, WA 98273 Subject: Mount Vernon Library Commons Amendment No. 1 Fee Proposal for Additional Services During Phase 1 Parking Garage Study for Permit Dear Julie: As discussed with you on March 9, 2022, KPFF is providing this proposal for Additional Services to prepare a Parking Study Memorandum for the Mount Vernon Library Commons project. ADDITIONAL SCOPE PARKING STUDY MEMORANDUM As requested by the City of Mount Vernon through their permitting process, KPFF will prepare a parking study memorandum. This memo will document the parking metrics used in this project based on previous discussions with the owner, the City of Mount Vernon, during schematic design. Per our previous communication via email on October 14, 2021, this parking study memo will be limited to garage parking functionality-related items only. FEES ADDITIONAL SERVICES NO. 3 – PARKING STUDY MEMORANDUM We propose to provide the above services for a lump-sum fee of $6,000. The KPFF team has enjoyed working with HKP Architects and the City of Mount Vernon on this project. If you have any questions concerning this Additional Services Proposal, please feel free to call me at (206) 622-5822. Sincerely, Jacqueline Celin, PE Associate JNP:heh 2100353  815 1st Ave, #176 206 259 2990 Seattle, WA 98104 www.dcwcost.com WBE WOSB SCS 220 NW 8th Ave Portland, OR, 97209 May 11, 2021 Julie Blazek HKP Architects 204 W. Montgomery Street Mount Vernon, WA 98273 RE: Mount Vernon Library Commons - Library/Community Center & Parking Garage FPSEA-2021-0059 Dear Julie Blazek, Thank you for inviting our team to submit a proposal for Cost Consulting services on this project. My understanding of the scope of services to be provided is incorporated into the attached assumptions as detailed in Schedule 1. The proposed fees in Schedule 2 assume these terms & conditions will be in effect for the provision of our services, and we reserve the right to adjust our fee should these be changed, or should we be required to execute a different contract between us. I look forward to the opportunity of assisting you on this particular project. If you have any questions regarding these fees or the scope of our services, please do not hesitate to contact me. If you are in agreement with the scope, fees and contract terms, please sign as indicated, retain a copy and return the signed copy. Sincerely, Trish Drew, CPE, LEED AP Managing Director Short Form Standard Services Agreement Page | 1  May 11, 2021 SCHEDULE 1 DCW COST MANAGEMENT, LLC’s Basic Services Project Description: We understand that the project comprises cost planning for the Mount Vernon Library Commons - Library/Community Center & Parking Garage located at the SW corner of Kincaid and 3rd Street in Mount Vernon, WA. The cost study scope of work includes costing the Early Works Planning, Schematic Design, 100% Design Development, 90% Construction Documents, and Bid Documents. The intended design package includes development of a library, community center, and approximately 250-304 parking spaces on an 0.8-acre site. The current expected project cost is $45 million, with construction to begin in 2022. Detailed Scope of Work: Task 1 Early Works Cost Planning • Develop soft costs using the DCW Soft Costs Workbook with the owner and the design team to understand total project costs. • Prepare an early opinion of probable construction costs during the Early Works stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. • Prepare a final revision to the opinion of probable construction cost after review and commentary by the team. • Provide ongoing cost advice throughout the design period to evaluate alternative designs, materials and methods of construction. Task 2 Schematic Design • Prepare an opinion of probable construction costs during this stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. • Prepare a final revision to the opinion of probable construction cost after review and commentary by the team. • Provide ongoing cost advice throughout the design period to evaluate alternative designs, materials and methods of construction. Task 3 100% Design Development • Prepare an opinion of probable construction costs during this stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. • Prepare a final revision to the opinion of probable construction cost after review and commentary by the team. • Provide ongoing cost advice throughout the design period to evaluate alternative designs, materials and methods of construction. Short Form Standard Services Agreement Page | 2  May 11, 2021 Task 4 90% Construction Documents • Prepare an opinion of probable construction costs during this stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. • Prepare a final revision to the opinion of probable construction cost after review and commentary by the team. • Provide ongoing cost advice throughout the design period to evaluate alternative designs, materials and methods of construction. Task 5 Bid Document Support • Prepare an opinion of probable construction costs during this stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. • Prepare a final revision to the opinion of probable construction cost after review and commentary by the team. • Provide ongoing cost advice throughout the design period to evaluate alternative designs, materials and methods of construction. Short Form Standard Services Agreement Page | 3  May 11, 2021 This item was previously not SCHEDULE 2 included in the Original Contract. Services were performed during Fee Schedule Phase 1 Fee Breakdown HRS RATE SUM Task 1 32 $165 $5,280.00 Task 2 42 $165 $6,930.00 Task 3 56 $165 $9,240.00 Task 4 32 $165 $5,280.00 Task 5 28 $165 $4620.00 SUM Total 190 $31,350.00 The services in the scope of work (Attachment 1) will be performed on an Hourly Basis NTE (not to exceed) the amount of $31,350. The fees are valid for ninety days from the date of this proposal. Should any of the above tasks be deleted from our scope of services, we reserve the right to adjust the above fees, to reflect possible resultant changes to the scope of the remaining service. The fee assumes that drawings, specifications and reports required for the performance of our work will be provided electronically, at no cost to DCW Cost Management, LLC. Should you require printed copies of our opinions of probable construction cost, this fee assumes that we will provide a maximum of six copies of each report. (end of page) Short Form Standard Services Agreement Page | 4  May 11, 2021 SCHEDULE 3 DCW COST MANAGEMENT, LLC Current Hourly Rate Schedule All other services not detailed above, including additional estimates, further revisions to completed estimates, use of different estimating formats, additional meeting attendance, value engineering, reconciliation with cost estimates prepared by other parties beyond that specifically included above, or bidding and construction phase services will be considered additional services. Unless otherwise agreed prior to the work being carried out, our fees for any additional services will be based on time expended at our normal billing rates prevailing at the time the work is carried out. Currently, these hourly rates are: Bill Rate Directors $175.00 Specialists $165.00- $175.00 Cost Estimators* $150.00 - $165.00 Clerical $ 85.00 Deposition and Trial Additional 50% *Primary work performed by Cost Estimators Confirmation of Agreement: This letter correctly sets out the scope and fees to be provided by DCW Cost Management, LLC for the proposed project. DCW COST MANAGEMENT, LLC. Client: HKP Architects DATE: 5/11/2021 DATE: By: Trish Drew By: Julie Blazek Its: Managing Director Its: Partner _______________________________ _______________________________ Short Form Standard Services Agreement Page | 5 16 May 2022 TO: Julie Blazek, AIA, LEED AP, CPHC®, Partner HKP Architects, WBE 204 W. Montgomery Street Mount Vernon, WA 98273 (360) 336‐2155 FROM: Christopher Meek, FAIA, Associate Professor and Director Teresa F. Moroseos, Post‐Doctoral Scholar/Research Analyst Integrated Design Lab, University of Washington, Seattle RE: Daylighting Services for Mount Vernon Library/Commons ‐AMENDMENT #3 Mount Vernon, WA Thank you for soliciting our proposal to provide daylighting design assistance. Daylighting Services will be billed at the hourly rates indicated below with a total NOT TO EXCEED $4025.00 for all design assistance scope items plus reimbursable travel expenses from Seattle to Mount Vernon for in‐person events or meetings, if any. Director $175/hr Associate $125/hr Assistant $ 75/hr GENERAL PROJECT DESCRIPTION: The project, MOUNT VERNON LIBRARY, is an approx. 35,000 ft² new library/community center incorporated with a multi‐story parking facility. The library and a community center are planned for the ground floor with parking above. The primary daylighting design, solar shading, and visual comfort analysis focus will be on the collections area, study facilities, conference and classroom/workshop areas, circulation desks, public computers, and facility support spaces. This amendment covers construction administration services as described below: PROPOSED SCOPE OF WORK: 1. Bid Phase LEED Model: (Fee: $4025). (IEQ CR 8.1 Daylight LEED –V4)) A. First pass LEED 8.1 simulation to determine “go/no‐go” for team feedback B. Comprehensive building simulation to quantify performance under LEED 8.1, compliance “Simulation Method” under LEED V.4 or other previous version. T 206-616-6566 | idlseattle.com/ Page 1 of 5  Hours Billing Rates Bid/LEED Total Director $ 175.00 3 2 Associate $ 125.00 16 16 Assistant $ 75.00 20 20 $ 4025.00 $ 4025.00 TABLE 1. Fee breakdown by phase Travel and Meeting Expenses: Travel time, if any (pre‐approved) will be billed at half the hourly rate and expensed at actual cost. We hope this proposal is acceptable to you. Please do not hesitate to contact me if you have any questions or comments. Best Regards, Christopher Meek, FAIA Director Integrated Design Lab | Seattle Associate Professor University of Washington Department of Architecture cc: Deborah Sigler, Program Coordinator T 206-616-6566 | UW IDL Page 2 of 5 APPENDIX A. BIOGRAPHY AND REFERENCES FIRM PROFILE The Integrated Design Lab (IDL) at the University of Washington’s (UW) College of Built Environments (CBE) has provided project‐based research and technical assistance for over three hundred commercial and institutional building projects over the past decade, including numerous office buildings and major renovations. The IDL conducts theoretical and applied design research using advanced techniques in physical and digital simulation. Our facility includes a tilting earth heliodon, mirror‐box overcast sky simulator, along with an array of digital simulation tools, photometric measuring equipment, data acquisition systems and tools for specialized photography. The IDL has internationally recognized expertise in daylighting, solar shading, visual comfort analysis, and integrated energy design with a focus on creating the healthiest, highest quality visual experience while meeting the most aggressive energy performance targets. Projects where the IDL had a substantial role in daylighting design have won national and regional awards including: nine national AIA Committee on the Environment (COTE) Top 10 Awards since 2005 (including the six‐story net‐zero Bullitt Center in Seattle, WA and the Austin Central Library in Austin, TX), and in the last year an AIA National COTE award, four Seattle Chapter AIA awards and three AIA Northwest and Pacific Regional Awards. The Integrated Design Lab provides daylighting design assistance and research at all phases of the project delivery process, from conceptual design through post‐occupancy evaluation and retrofits. We have experience on a broad range of building types including commercial, institutional, educational and industrial projects. We have extensive expertise in the simulation and analysis of both instantaneous and annual daylighting performance and electric lighting and controls integration as well as with the simulation and performance dynamic shading and façade systems. The lab includes an extensive library of glazing and material samples, light redirecting technology, window coverings, and solar control products. Below is a list of services provided by the Lab:  Climate Analysis  Programming for daylighting and glare control  Building massing and orientation analysis  Exterior shading analysis  Interior planning and organization  Digital and physical modeling and testing  Interior daylight simulations  Electric light integration  Project accreditation and certification T 206-616-6566 | UW IDL Page 3 of 5 APPENDIX B. RESUME AND BIO Christopher M. Meek, FAIA, IESNA (Project Lead) Associate Professor and Director Integrated Design Lab University of Washington Department of Architecture Suite 200 1501 E. Madison St. Seattle, WA 98122 T: 206‐616‐7014 cmeek@uw.edu Paragraph Bio Christopher Meek, FAIA is Associate Professor of Architecture at the University of Washington and a registered architect. He is Director of the Integrated Design Lab (IDL) at the University’s College of Built Environments. In this role, he consults with design teams in the Pacific Northwest and nationally with a focus on building energy performance, daylighting, visual comfort, electric lighting, and climate responsive design. The Integrated Design Lab has extensive experience working in the laboratory building typology. Recent technical assistance and simulation support projects include the Millikan Laboratory and Andrew Science Hall at Pomona College, the Engineered Bio‐Systems (Laboratory) Building at Georgia Tech, the UCSD Biomedical Research Facility Phase 2, and the Altman Clinical and Translational Research Institute at UC San Diego. Prof. Meek teaches graduate and undergraduate level courses on building design, daylighting, electric lighting, and indoor environmental quality at the UW Department of Architecture. His research has been funded by the Northwest Energy Efficiency Alliance, regional utilities, New Buildings Institute, and the National Science Foundation. Prior to joining the faculty at the University of Washington he practiced in architecture offices in Washington State, New Mexico, and New Orleans, LA. Registrations 2006 Registered Architect, State of Washington (No. 9109) T 206-616-6566 | UW IDL Page 4 of 5 Relevant experience 1. Orcas Island Library Expansion (Major Renovation) Eastsound, WA Architect: HKP Architects Construction Cost: $4MM (2017) 2. Sonoma Clean Power Headquarters (Major Renovation) Santa Rosa, CA Architect: EHDD Architecture Construction Cost: Undisclosed (2020) 3. Austin Central Library (New Construction) Austin, TX Architect: Lake Flato Architects/Shepley Bulfinch Construction Cost: $125 MM (2018) 4. Bullitt Center (Net‐Zero Energy/Living Building Challenge New Construction) The Bullitt Foundation Seattle, WA Architect: The Miller Hull Partnership (PAE Engineering) Construction Cost: $18.5MM (2013) T 206-616-6566 | UW IDL Page 5 of 5 May 31, 2022 Julie Blazek, AIA HKP Architects 204 W. Montgomery Street Mount Vernon, WA 98273 Subject: Mount Vernon Library Commons Project Additional Service Request #1 for Civil Engineering Dear Julie: This proposal is for the additional services requests (ASR’s) related to the scope progression associated with the Mount Vernon Library Commons project. Services included are: • NEPA Related Design Modifications • PSE Pad Mounted Transformer Requirement • CNG Gas Location Coordination SCOPE OF WORK Base scope and Civil ASR’s 1-5 are documented in our May 19, 2021 proposal, which was included in HKP’s Consultant Letter of Agreement, dated June 1, 2021. Civil ASR #6 – NEPA Related Design Modifications - $18,500 LS We are providing the civil design for increasing the areas being treated for Water Quality mitigation to address the federal funding application, which required the project to meet HUD/NEPA requirements (low impact development and water quality treatment). We have added two water quality modular wetland treatment vaults, and their associated conveyance piping, to the base civil design. The civil efforts include: • One round of design revision after review by the City • Coordination and meetings with the City, BERK, and the HUD representative • Hydraulic modeling • Documentation of this design, including grading modifications. • One round of minor NMPFs related comments. Civil ASR #7A – PSE Pad Mounted Transformer and Alley Adjustments - $13,500 LS PSE recently informed the project team that they will not provide a below-ground transformer vault to service the building. They are requiring the project install a pad mounted transformer and a below-grade switch and vault. Transformer locations were explored, with both internal and external locations considered. External locations Julie Blazek, AIA May 31, 2022 Page 2 include the adjacent parking lot to the southwest of the project site, or the existing right-of-way South 3rd Street previous alignment. Per coordination with PSE, Owner, and design team, the South 3rd Street location has been selected for the transformer was selected and a switch gear vault was added. For the alley adjustments, the City of Mount Vernon has directed the team to remove the electrical poles within the alley, widen that asphalt paving, and install new curb along the south edge of the alley. The anticipated civil efforts to address these adjustments include: • Revising the civil plans to address the electrical feed and eliminating the southeastern vault • Layout the new pad location and associated service conduits, civil has provided 2 iterations on layout. • Coordination for easement requirements • Coordination meetings with the City, team, and PSE. • We anticipate that PSE or the TFWB will provide the geometric and clearance requirements and we will coordinate with HKP to provide the horizontal layout. • Coordination with water quality vault provider for water quality vault sizing based on site constraints from transformer relocation and conduit routing, and revising stormwater layout on civil plans. • Revising alley paving and grading extents for proposed curb along the south edge of alley. • We anticipate that TFWB will provide coordination with PSE and communication providers for the removal of the electrical poles. Civil ASR #7B – CNG Gas Location Coordination - $4,750 LS KPFF has documented and coordinated a new location for the CNG active gas line that runs in the alley along the south side of the project property as part of our base scope and document preparation to date. We have routed new and relocated utilities around this new gas line location. On May 26, 2022, CNG notified the City that the gas line can be removed completely from the alley, which provides better clearances for the remaining utilities planned in the alley. This ASR addresses the revisions to the civil plans to adjust the utilities designed within the alley. The anticipated civil efforts include: • Revising the civil plans to provide additional clearance between the electrical services and distribution lines with the communication lines. • Adjusting the storm and water quality vault layout on the west end of the alley to provide additional clearances to the electrical distribution and services lines • Coordinating with the water quality vault manufacturer to document the updated design and layout, and obtain updated details. Julie Blazek, AIA May 31, 2022 Page 3 We are excited to continue working with you and the City to support the project. If this proposal meets your approval, please include it as an exhibit to your Architect/Consultant Letter of Agreement. If you have any questions, please let me know. Sincerely, Jenifer Clapham, PE Principal JC 10042100257  CIVIL FEE SCHEDULE FOR PROFESSIONAL ENGINEERING SERVICES Personnel Charges: Charges for employees are determined by the hourly rate included in the rate ranges listed below: Principal $200/Hour - $250/Hour Associate $135/Hour - $185/Hour Professional Engineer $100/Hour - $145/Hour Design Engineer $ 90/Hour - $120/Hour Drafter $ 70/Hour - $135/Hour Administration $ 70/Hour - $ 90/Hour Effective January 1, 2021  3131 Western Avenue www.swiftcompany.com Suite M423 info@swiftcompany.com Seattle, Washington TEL 206–632–2038 USA 98121 FAX 206–632–2048 July 14, 2022 Julie Blazek, AIA, LEED AP, CPHC Partner, HKP Architects, WBE 204 W. Montgomery Street Mount Vernon, WA 98273 306-336-2155 RE: Mount Vernon Library Commons – Revisions to Sidewalk Paving Additional Service Proposal Dear Julie, As requested, the following is a summary of the proposed additional scope of work and fee associated with the revisions to sidewalk paving items and green roof addition as requested per the project NEPA requirements. The proposal assumes the following tasks to revise Construction Documents based upon recent modifications: Task: Revise Sidewalk Paving and add green roof to meet NEPA impervious pavements requirement. • Coordination meetings with Civil and Architectural teams. Assume (3) one-hour meetings. • Redesign of site pavements, including materials and patterns based on requirement for permeable paving. Coordination of materials, grading, drainage, profiles with Civil. • Design and detailing of reinforced concrete flush curbs in association with pavement redesign. • Design and documentation of green roof. • Redesign documentation for council review and comment. • Revisions to pavement plans, planting plans, irrigation plans, details, and specifications for 100% Construction Documents. • Sheets assumed to require revision (1 round of changes): o L0.01 – Site Overview Plan o L1.01 – Site Material and Layout Plan o L1.11 – Site Soil Plan o L3.01 – Irrigation Plan o L4.01 – Planting Plan o L4.02 – Planting Plan – Level 2 and 4 o L5.01 – Site Details o L5.03 – Sidewalk Section Details o L5.22 – Planting Details o L5.31 – Soil Cell Details • Additional specifications and specification edits to cover material changes. • Additional Construction Administration services for porous pavement, subgrade preparation, green roof, other additional materials associated with design change. The proposed approach to fee for services is as follows: Swift Company fee schedule for hourly rates for 2021 is as follows: • Principal $230.00 • Professional Staff #1 $160.00 • Professional Staff #2 $145.00 • Professional Staff / Clerical #3 $105.00 The total fee for the revisions is $10,575. We assume that these efforts would be billed on a percent complete basis, based on above outlined scope. If necessary, a proposal for additional hours to complete the work will be submitted for approval. Please contact either Shawn or I with any questions or concerns. We look forward to moving this forward. Warm regards, Barbara Swift, FASLA  1200 Westlake Ave N, Suite 509 Seattle, WA 98109 p 206.285.7228 www.tf-wb.com Julie Blazek HKP Architects 204 W.Montgomery St Mount Vernon, WA 98273 Re: Mount Vernon Library Commons Dear Julie: See below the amendments for electrical engineering design services fee proposal for the project. Amendment #1: Proposed Fee for Additional Phase 1 scope of work: Padmount Transformer $6,500 Hourly Billing Rates are as follows: Principal $155/hour Project Manager $135/hour Engineer $125/hour Designer $115/hour BIM Support $100/hour Again, thank you for your request. Please call if you have any questions or wish revisions. Sincerely Aprille Balangue Aprille Balangue  Invoice 2202 Rosa M Abeyta LLC, DBA, ABEYTA & ASSOCIATES 5020 California Ave SW, Unit 407 Seattle, WA 98136- Phone: (206) 467-7574 Fax: Project Name Mount Vernon Library Commons Project Manager Villa, Rosa, PM/SRWA PO Number: Invoice Date 7/20/2022 Total Project Estimate: $14,157.00 Invoice Number 2202 Invoice Total $1,621.00 Service Dates Feb 2022 thru Apr, 2022. Julie Blazek, AIA, LEED AP, CPHC Project Manager HKP Architects 204 W. Montgomery Street Mount Vernon, WA 98273- Wednesday, July 20, 2022 Page 1 of 2 Time: Mount Vernon Library Commons Wednesday, July 20, 2022 Work Code Rate Hours Amount Billed 1.1 Project Administration - Contacts & Meetings with agency / $145.00 0.9 $130.50 client 1.5 Project Administration - Funding Est. / AOS Reports $117.00 8.5 $994.50 1.5 Project Administration - Funding Est. / AOS Reports $145.00 1 $145.00 2.0 Right-of-Way Acquisitions - PreNegotiations $117.00 3 $351.00 Grand Total 13.4 $1,621.00 Expenses: TOTAL INVOICE COST: $1,621.00 Wednesday, July 20, 2022 Page 2 of 2