Board of Library Trustees

Public Library City of Mountain View 585 Franklin Street Minutes Library Board Monday, January 23, 2017 7:30 PM Gossamer Conference Room 1. CALL TO ORDER Chair Beckman-Harned called the meeting to order at 7:30 p.m. 2. ROLL CALL Present 5- Vice Chair Elena Lopez, Randall Stock, Nicole Vogt, Chairperson Paul Donahue, and Max Beckman-Harned 3. MINUTES APPROVAL Motion - M/S Donahue/Lopez to approve the Library Board minutes of the December 12, 2016 meeting. The motion carried by the following vote: Yes: 4- Vice Chair Lopez, Stock, Chairperson Donahue, and Beckman-Harned Abstain: 1- Vogt 4. ORAL COMMUNICATIONS FROM THE PUBLIC - None 5. UNFINISHED BUSINESS 5.1 Library Budget and Benchmark Report Director Macek reported that the Library’s Capital Improvement Program budget will be presented on March 28 and the operational budget on April 27 as part of the narrative budget. She also responded to a question raised at the last meeting about spending and circulation of language materials. International language materials comprise 5% of the budget and 5% of the circulation. A subcommittee consisting of Trustee Stock and Chairperson Beckman-Harned will work on the annual benchmark report. City of Mountain View Page 1 Library Board Minutes January 23, 2017 6. NEW BUSINESS 6.1 Elect Chair and Vice Chair Motion - M/S Beckman-Harned/Stock to nominate Vice Chair Donahue as Chair. The motion carried by the following vote: Yes: 5- Vice Chair Lopez, Stock, Vogt, Chairperson Donahue, and Beckman-Harned Elect Vice Chair Motion - M/S Stock/Beckman-Harned to nominate Trustee Lopez as Vice Chair. The motion carried by the following vote: Yes: 5- Vice Chair Lopez, Stock, Vogt, Chairperson Donahue, and Beckman-Harned 6.2 Introduction of New Board Member, Nicole Vogt Trustee Nicole Vogt introduced herself to the group and all members shared some information about their backgrounds. 6.3 Reschedule February 27 meeting Motion - M/S Donahue/Stock to approve the following changes to upcoming meetings: The February 27 meeting was cancelled and moved to Thursday, March 2. The March 20 meeting was cancelled and moved to March 27. Director Macek will be out of town and will send a substitute. The April 17 meeting was cancelled and moved to April 24. The motion carried by the following vote: Yes: 5 - Beckman-Harned, Stock, Vogt, Vice Chair Lopez, Chairperson Donahue City of Mountain View Page 2 Library Board Minutes January 23, 2017 7. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND BOARD REPORTS It was noted that the Library Board meetings are not on the City Calendar. Trustee Stock asked about the interruptions in service in December. Director Macek reported that this was due to an IT upgrade of backend equipment supporting public Internet service. Trustee Beckman-Harned mentioned the improved Link+ catalog using the Encore interface. There was some discussion about the Library’s Encore catalog vs. the classic catalog. Director Macek suggested that we may consider eliminating the classic catalog sometime in the future if all functionality is included in Encore. Trustee Vogt mentioned a Chrome plugin that allows the user to identify libraries that own a desired item. 7.1 Director's Report Director Macek presented the report and answered questions. 8. DONATIONS Receive donations from: The Fairfield Family - $1,000 Natasha Keck - $75 Pacific Library Partnership - $4,422.79 Jeanne Hsu - $100 Rishi Jain - $100 Rabbis Janet & Sheldon Marder - $500 Friends of the Mountain View Library - Google Grant - $98,000 Motion - M/S Beckman-Harned/Lopez to accept the donations. The motion carried by the following vote: Yes: 5 - Beckman-Harned, Stock, Vogt, Vice Chair Lopez, Chairperson Donahue Friends of the Mountain View Library - Google Grant Director Macek presented the report on the Google donation for operational funding for the Mobile Library. There was discussion about the costs of providing Mobile Library service, and a desire to better understand where library cardholders are located and identifying underserved areas. This will be an agenda item for a future meeting. City of Mountain View Page 3 Library Board Minutes January 23, 2017 9. AGENDA SETTING/PLANNING - Budget - Performance Measures Possible future topics include an overview of the library catalog and a discussion of community segments that are not being reached by library services. 10. ADJOURNMENT - At 9:10 p.m. Chair Donahue adjourned the meeting to the next Library Board meeting to be held on March 2, 2017. City of Mountain View Page 4