Board of Library Trustees

Public Library City of Mountain View 585 Franklin Street Minutes Library Board Boardmembers Beckman-Harned, Stock, Vogt, Vice Chair Lopez, Chair Donahue Monday, June 19, 2017 7:30 PM Gossamer Conference Room 1. CALL TO ORDER Vice Chair Lopez called the meeting to order at 7:37 p.m. 2. ROLL CALL Present 4- Randall Stock, Nicole Vogt, Vice Chair Elena Lopez, and Chairperson Paul Donahue Absent 1- Max Beckman-Harned Chair Donahue arrived at 7:50 p.m. 3. MINUTES APPROVAL Motion - M/S Stock/Vogt to approve the Library Board minutes of the May 15, 2017 meeting. The motion carried by the following vote: Yes: 3- Stock, Vogt, and Vice Chair Lopez Yes: 3- Stock, Vogt, and Vice Chair Lopez Absent: 2- Beckman-Harned, and Chairperson Donahue Absent: 2- Beckman-Harned, and Chairperson Donahue 4. ORAL COMMUNICATIONS FROM THE PUBLIC - None 5. UNFINISHED BUSINESS 5.1 Budget Director Macek reported that the City Council adopted the FY 17/18 through 21/22 Capital Improvement Program on June 6. The budget is scheduled to be adopted at the June 20 meeting and plans and specifications for the library remodel will be presented on June 27. City of Mountain View Page 1 Library Board Minutes June 19, 2017 6. NEW BUSINESS 6.1 Meeting Room Policy Motion - M/S Stock/Lopez to approve the revised Library Meeting Room Policy. The motion carried by the following vote: Yes: 4- Stock, Vogt, Vice Chair Lopez, and Chairperson Donahue Absent: 1- Beckman-Harned Policy Attachments: Meeting Room Policy 6.2 Workplan Updates to the workplan were discussed and the plan will be finalized at the July meeting. Workplan Attachments: Work Plan 7. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS Trustee Lopez will miss the July meeting and Trustee Vogt will miss the August meeting. It was pointed out that the Group Study Room policy mentions the Monarch conference room and will need to be updated. There was some discussion about the impact of the CSU libraries leaving the Link+ consortium. Director Macek will report on this at a future meeting. There were some questions about the Reading Program. Director Macek will report on this at a future meeting. 7.1 Library Director's Report Director Macek presented the report and answered questions. Director's Report Attachments: Report City of Mountain View Page 2 Library Board Minutes June 19, 2017 8. DONATIONS - None 9. AGENDA SETTING/PLANNING - Final budget - Approve final FY 17/18 workplan - Review Library Card and Borrowing Policy 10. ADJOURNMENT- At 8:26 p.m. Chair Donahue adjourned the meeting to the next Library Board meeting to be held on July 17, 2017. City of Mountain View Page 3