Board of Library Trustees
Regular MeetingMountain View, CA · May 20, 2024
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, May 20, 2024 7:00 PM Library Program Room - 2nd floor
1. CALL TO ORDER
Vice Chairperson Higaki called the meeting to order at 7:01 p.m.
2. ROLL CALL
Chairperson Nehrlich arrived to the meeting at 7:05 p.m.
Present 5 - Member Kuldip Ambastha, Member Sharon Su, Member Nicole Vogt, Vice Chair Kristin Higaki,
and Chair Eric Nehrlich
3. MINUTES APPROVAL
3.1 Approval of Minutes from April 15, 2024 meeting
MOTION - Su/Vogt (M/S) To approve the Minutes from the April 15, 2024, Board of Library Trustees Meeting
as presented. Motion carried. Votes taken by roll call.
Yes: 4 - Member Ambastha, Member Su, Member Vogt, and Vice Chair Higaki
Excused: 1 - Chair Nehrlich
4. ORAL COMMUNICATIONS FROM THE PUBLIC
Rachel asked by Zoom, if meetings were recorded and available online.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Library Programming Presentation
Youth, Bookmobile and Collections Manager, Tarri Ryan shared thanks to acknowledge the Friend of the
Mountain View Library for their support with supplying program materials. Gave a summary on their focus to
provide more early literacy programs, sensory and bilingual story times, tutoring, early elementary and
mid-grade programming. Continues to offer STEAM Fridays due to popularity and request from families.
Customer Experience and Technology Manager, Ann Collins gave a summary on the different types of
programs that are offered at the Library: Tax Assistant Program, the Ukulele, FabMo, Author Talks and
Concerts. Emphasizing the Library's goal to provide free space and programs that brings the community
together. Programs are planned up to six months in advance with the Library's mission to create, connect
and learn being aligned with the City Council goals for the fiscal year.
Senior Librarian, Renee Ting gave a summary on the Bookmobile since making its debut in January 2024.
The Bookmobile has gain more popularity and positive results with reaching more community members.
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Board of Library Trustees Minutes - Final May 20, 2024
Books are brought out to be displayed in front of the Bookmobile, with a table and canopy for staff to provide
service which includes book pick ups, book returns or issuing library cards. To note, the Bookmobile
circulated 3,028 items and issued 150 library cards during their stops. The goal of reaching more community
members, providing free services, mini story time and issuing new library cards has been well received by the
community but also rewarding for staff to witness the successful outcome with the new Bookmobile.
7. UNFINISHED BUSINESS
7.1 Reference and Information Services Policy
Board members reviewed the revised draft for the Reference and Information Services Policy. Board members
suggested a few edits to the policy and moved to approve the policy as amended.
Yes: 5 - Member Ambastha, Member Su, Member Vogt, Vice Chair Higaki, and Chair Nehrlich
8. NEW BUSINESS
None.
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
9.1 Library Director's Report
Library Director, Tracy Gray shared updates on the Friends of the Mountain View Public Library book sale
and the Fire Department Anniversary Parade commemorating 150 years of service. Great turn out for both
events over the weekend. Librarians put together a display case and showcase historical items in the History
Center on the second floor in celebration of the Fire Department's Anniversary Parade. The Summer Reading
Program will kick off on Saturday, June 1 with the Mayor in attendance. Celebration of Service will be held
sometime in mid-September, pending more details from the City Clerk's office.
9.2 Agenda Setting
- Fiscal Year Boards and Commission Work Plan (June).
- Staff Presentation on different Library roles (June).
- Discuss Board meeting for the month of July (June).
10. ADJOURNMENT
Having no further business, Chairperson Nehrlich adjourned the meeting at 8:26 p.m.
The next Board of Library Trustees' meeting will be on Monday June 17, 2024.
Minutes submitted for approval by Joy Phaphakdy.
Approved on June 17, 2024.
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Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, May 20, 2024 7:00 PM Library Program Room - 2nd floor
This meeting is being conducted with a virtual component. Anyone wishing to address the Board virtually may join
the meeting online at: https://mountainview.zoom.us/j/844 5797 2481 or by dialing (669) 900-9128 and entering
Webinar ID: 844 5797 2481. When the Chair announces the item on which you wish to speak, click the “raise hand”
feature in Zoom or dial *9 on your phone. When the Chair calls your name to provide public comment, if you are
participating via phone, please press *6 to unmute yourself.
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from April 15, 2024 meeting
Recommendation: Review and approve minutes from April 15, 2024 meeting.
Attachments: Board of Library Trustees Minutes, April 15, 2024
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Library Programming Presentation
Recommendation:
Staff Presentation from Customer Experience Manager and Technology Manager, Ann
Collins, Youth, Bookmobile and Collections Manager, Tarri Ryan and Senior Librarian,
Renee Ting.
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Board of Library Trustees Agenda May 20, 2024
Attachments: Library Programming Memorandum
7. UNFINISHED BUSINESS
7.1 Reference and Information Services Policy
Recommendation: Review and adopt revised draft of the Reference and Information Services Policy.
Attachments: Reference and Information Services Policy (Revised Draft)
8. NEW BUSINESS
None.
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's Report.
Attachments: Library Director's Report May 20, 2024
9.2 Agenda Setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library Department at (650) 903-6887 or lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by the
recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m., which
time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m. unless the Board has
determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be completed by the normal time of
adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the
agenda of the next regular, special, or adjourned regular meeting unless the Board directs otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community Services
Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28 CFR 35.160 (b) (1))
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Board of Library Trustees Agenda May 20, 2024
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda. For any
agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may reduce speaking
time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public who
utilizes a translator.
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