Board of Library Trustees
Regular MeetingMountain View, CA · June 17, 2024
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, June 17, 2024 7:00 PM Library Program Room - 2nd floor
1. CALL TO ORDER
Chairperson Nehrlich called the meeting to order at 7:02 p.m.
2. ROLL CALL
Present 4 - Member Kuldip Ambastha, Member Sharon Su, Member Nicole Vogt, and Chair Eric Nehrlich
Absent 1 - Vice Chair Kristin Higaki
3. MINUTES APPROVAL
3.1 Approval of Minutes from May 20, 2024 meeting
MOTION - Su/Ambastha (M/S) To approve the Minutes from the May 20, 2024, Board of Library Trustees
Meeting as presented. Motion carried. Votes taken by roll call.
Yes: 4 - Member Ambastha, Member Su, Member Vogt, and Chair Nehrlich
4. ORAL COMMUNICATIONS FROM THE PUBLIC
No public comments.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Positions and Roles in the Public Library Presentation
Assistant Library Director, Melvyn Yabut gave an overview on different levels of staff roles and
responsibilities at the Library. Presented details on staff categories and their responsibilities which included
Management, Supervisors, Professional, Para-Professional and Support Staff. The daily operations of the
Library are successful due to the collaborative work from staff at all levels.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
8.1 Fiscal Year 2024-25 Workplan
MOTION - Nehrlich/Su (M/S) To accept Fiscal Year 2024-25 Workplan. Motion carried. Votes taken by roll
call.
Yes: 4 - Member Ambastha, Member Su, Member Vogt, and Chair Nehrlich
City of Mountain View Page 1
Board of Library Trustees Minutes - Final June 17, 2024
8.2 Fiscal Year 2024-25 Planning Calendar
MOTION - Nehrlich/Su (M/S) To accept Fiscal Year 2024-25 Planning Calendar.
Yes: 4 - Member Ambastha, Member Su, Member Vogt, and Chair Nehrlich
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
9.1 Library Director's Report
Library Director, Tracy Gray presented on the City budget and California State Library budget. Shared
usage data on different type of services which included: eBooks, study tables, public computers, State
Park passes and the increase of circulation usage especially with children’s books. Other services have
decreased with usage, such as reference materials, print magazines, newspapers and some electronic
resources. Noting the Library's special services such as the Seed Library, Homebound Services,
Bookmobile and Bike Repair Kits are still high in usage and popular with customers. Will continue to
analyze needs and ways to improve space, add tables and seating for customers that use our services as
a resource hub for their work or studies.
9.2 Agenda Setting
- July 15, 2024 Board of Library Trustees' Meeting Canceled.
- End of the Fiscal Year Report, review final statistic reports in full (August).
10. ADJOURNMENT
Having no further business, Chairperson Nehrlich adjourned the meeting at 8:55 p.m.
The next Board of Library Trustees' meeting will be on Monday, August 19, 2024 at 7:00 p.m.
Minutes submitted for approval by Joy Phaphakdy.
Approved on August 19, 2024.
City of Mountain View Page 2
Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, June 17, 2024 7:00 PM Library Program Room - 2nd floor
This meeting is being conducted with a virtual component. Anyone wishing to address the Board virtually may join
the meeting online at: https://mountainview.zoom.us/j/89522160977 or by dialing (669) 900-9128 and entering
Webinar ID: 895 2216 0977. When the Chair announces the item on which you wish to speak, click the “raise hand”
feature in Zoom or dial *9 on your phone. When the Chair calls your name to provide public comment, if you are
participating via phone, please press *6 to unmute yourself.
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from May 20, 2024 meeting
Recommendation: Review and approve minutes from May 20, 2024 meeting.
Attachments: Board of Library Trustees Minutes May 20, 2024
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
6. PRESENTATIONS
6.1 Positions and Roles in the Public Library Presentation
Recommendation: Staff presentation from Assistant Library Director, Melvyn Yabut.
7. UNFINISHED BUSINESS
City of Mountain View Page 1 Printed on 6/14/2024
Board of Library Trustees Agenda June 17, 2024
8. NEW BUSINESS
8.1 Fiscal Year 2024-25 Workplan
Recommendation: Review and approve Fiscal Year 2024-25 Workplan.
Attachments: Board of Library Trustees Workplan Fiscal Year 2024-25
8.2 Fiscal Year 2024-25 Planning Calendar
Recommendation: Review and approve Fiscal Year 2024-25 Planning Calendar.
Attachments: Board of Library Trustees Planning Calendar Fiscal Year 2024-25
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's Report.
Attachments: Library Director's Report June 17, 2024
9.2 Agenda Setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library Department at (650) 903-6887 or lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by the
recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m., which
time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m. unless the Board has
determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be completed by the normal time of
adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the
agenda of the next regular, special, or adjourned regular meeting unless the Board directs otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community Services
Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28 CFR 35.160 (b) (1))
City of Mountain View Page 2 Printed on 6/14/2024
Board of Library Trustees Agenda June 17, 2024
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda. For any
agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may reduce speaking
time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public who
utilizes a translator.
City of Mountain View Page 3 Printed on 6/14/2024
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