Performing Arts Committee

500 Castro Street, Mountain View, CA 94041 City of Mountain View Agenda Performing Arts Committee Committee Members Brewster, Mirza, Vice Chair Wise and Chair Donahue Wednesday, March 20, 2019 6:15 PM Atrium Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES APPROVAL 3.1 Approval of Minutes. Recommendation: The Performing Arts Committee approve the minutes of the February 20, 2019 meeting. Attachments: 2019-2-20 PAC Minutes 4. ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on non-agenda items. 5. UNFINISHED BUSINESS 5.1 One-Act Play Festival Subcommittee Report. Recommendation: Background: The One-Act Play Festival Subcommittee was first formed in June 2013 and has had several successful years of productions. The Performing Arts Committee (PAC) will be working on plans for the 2020 Festival. Hear an update from the Subcommittee. Attachments: 2020 Mountain View One-Act Play Festival Packet 2020 Mentor Guidelines 5.2 Work Plan for 2019-2020. Recommendation: Background: Each year the PAC submits a Work Plan to City Council for the following Fiscal Year. Approve or amend the draft plan submitted by Staff. Attachments: PAC Work Plan 19-20 City of Mountain View Page 1 Printed on 3/14/2019 Performing Arts Committee Agenda March 20, 2019 5.3 SecondStage Fee Waiver Program. Recommendation: Background: At the December 11, 2013 PAC meeting, the PAC approved a SecondStage Fee Waiver Program. The PAC provided their first fee waiver under this program at the November 10, 2015 meeting. Review all currently received fee waiver applications. Attachments: TACO 6. NEW BUSINESS 6.1 Advisory Body Input on Fiscal Year 2019-20 through Fiscal Year 2020-21 City Council Major Goals Work Plan - Council Suggested Projects. Recommendation: Background: Council met on Thursday, February 28, 2019 and produced a list of 69 projects they would like to consider for the FY 2019-20 through FY 2020-21 City Council Major Goals Work Plan. The next steps are for Advisory Bodies and Department staff to provide input on those projects. 1. Reveiw the suggested projects 2. Propose any projects they believe are more important which are missing from the suggested projects list 3. By action of the Advisory Body as a whole (consensus or majority), provide input about which Council suggested and/or new Advisory Body suggested projects are most important 4. Provide any other feedback Attachments: 2019-3-20 CC Goals Projects_Advisory Body Memo 2019-3-20 ATT - 1 Suggested Projects 2.28.2019 2019-3-20 ATT - 2 FY 2017-182018-19 Major Goals Work Plan Update2 2019-3-20 ATT- 3 Timeline 2019-3-20 ATT 4 - Advisory Body Projects Input Council Goals 2019-21 6.2 Grant and Fundraising Opportunities. Recommendation: Background: At the February 20, 2019 PAC meeting, Committee members requested exploring options for possible grant or fundraising opportunities the Committee could take part in. Hear an update from Committee members and form a subcommittee to discuss further if needed. City of Mountain View Page 2 Printed on 3/14/2019 Performing Arts Committee Agenda March 20, 2019 7. COMMITTEE/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS AND COMMITTEE REPORTS No action will be taken on questions raised by the Committee at this time. 7.1 PAC Revenue and Expense Spreadsheet. Recommendation: Informational Item. Attachments: 2019-03-20 PAC Revenue Expenses - Full spreadsheet 8. ADJOURNMENT The next Performing Arts Committee meeting will be held on Wednesday, April 17, 2019 at 6:15 p.m. in the Atrium Conference Room, 500 Castro Street. City of Mountain View Page 3 Printed on 3/14/2019 Performing Arts Committee Agenda March 20, 2019 AGENDAS FOR BOARDS, COMMISSIONS, AND COMMITTEES •The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting. •Questions and comments regarding the agenda may be directed to Jenn Poret at 650-903-6556. •Interested persons may review the agenda and staff reports at the Mountain View Center for the Performing Arts beginning the Friday before each regular meeting. Staff reports are also available during each meeting. •SPECIAL NOTICE-Reference: Americans with Disabilities Act, 1990 Anyone who is planning to attend a meeting who is visually or hearing-impaired or has any disability that needs special assistance should call the Mountain View Center for the Performing Arts office at 650-903-6565 48 hours in advance of the meeting to arrange for assistance. Upon request by a person with a disability, agendas and writings distributed during the meeting that are public records will be made available in the appropriate alternative format. •The Board, Commission, or Committee may take action on any matter noticed herein in any manner deemed appropriate by the Board, Commission, or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. •SPECIAL NOTICE-Any writings or documents provided to a majority of the Performing Arts Committee regarding any item on this agenda will be made available for public inspection in the Center for the Performing Arts office, located at 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting. ADDRESSING THE BOARD, COMMISSION, OR COMMITTEE •Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. •Anyone wishing to address the Board, Commission, or Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes. •Anyone requiring Spanish interpretation services will be afforded twice the allotted speaking time allowed for each specific item. City of Mountain View Page 4 Printed on 3/14/2019