Performing Arts Committee

City of Mountain View Agenda Performing Arts Committee Wednesday, November 18, 2020 6:15 PM Video Conference with no Physical Location This meeting will be conducted in accordance with State of California Executive Order N-29-20, dated March 17, 2020. All members of the Performing Arts Committee will participate in the meeting by video conference, with no physical meeting location. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1. Email comments to PerformingArts@mountainview.gov by 5:00 p.m. on the meeting date. Emails will be forwarded to the Performing Arts Committee. Please identify the Agenda Item number in the subject line of your email. All emails received will be entered into the record for the meeting. 2. Provide oral public comments during the meeting: Online: Register in advance to access the meeting via Zoom Webinar: https://mountainview.gov/pac_speakers You will be asked to enter an email address and a name. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom. Speakers will be notified of their turn shortly before they are called on to speak. City of Mountain View Page 1 Printed on 11/13/2020 Performing Arts Committee Agenda November 18, 2020 By phone: Dial: 1-669-900-9128 and enter Webinar ID: 959 5749 4041 Passcode: 604511 When the Chair announces the item on which you wish to speak, dial *9. Phone participants will be called on by the last two digits of their phone number. When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the discretion of the Chair). For instructions on using the "raise hand" feature in Zoom, visit: https://mountainview.gov/raise_hand. 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES APPROVAL 3.1 Approval of Minutes Recommendation: The Performing Arts Committee (PAC) approve the minutes of the October 21, 2020 meeting. Attachments: 2020-10-21 PAC Minutes - DRAFT 4. ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on non-agenda items. City of Mountain View Page 2 Printed on 11/13/2020 Performing Arts Committee Agenda November 18, 2020 5. UNFINISHED BUSINESS 5.1 Art for Younger Children Recommendation: Background: At the May 15, 2019 meeting Committee member Roy requested to discuss ways to explore arts and its language as used for younger audiences. On September 16, 2020 an Art for Younger Children Subcommittee was formed to plan a virtual event with this topic. Hear an update from the Subcommittee. Attachments: FINAL_Children & Media PAC Webinar 5.2 Mountain View Film Festival 2021 Proposal Recommendation: Background: At the September 16,2020 PAC meeting a Subcommittee was formed to begin planning the feasibility of the Performing Arts Committee hosting an online film festival with the theme of "Race, Equity, Justice and Inclusion". Hear an update from the Subcommittee. 6. NEW BUSINESS 6.1 Peninsula Youth Theatre Annual Review Recommendation: Background: As part of Peninsula Youth Theatre's (PYT) long term Home Company contract, Staff will present a summary of performance use days, sales and expenses, and open up discussion for opportunities to improve service and/or relations. PYT will provide a report on and discuss their outreach activities for the past year. Hear Staff and PYT's recap of annual reports. Attachments: PYT Annual Review FY19-20 PYT 2019-20 Season Events Audit 7. COMMITTEE/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS AND COMMITTEE REPORTS No action will be taken on questions raised by the Committee at this time. 7.1 PAC Revenue and Expense Spreadsheet Recommendation: Informational Item Attachments: 2020-11-18 PAC Revenue Expenses City of Mountain View Page 3 Printed on 11/13/2020 Performing Arts Committee Agenda November 18, 2020 8. ADJOURNMENT The next Performing Arts Committee meeting will be held on Wednesday, January 20, 2021 at 6:15 p.m. remotely via video conference with no physical location. City of Mountain View Page 4 Printed on 11/13/2020 Performing Arts Committee Agenda November 18, 2020 NOTICE TO THE PUBLIC: The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting. Questions and comments regarding the agenda may be directed to Noelle Magner at 650-903-6552. Interested persons may review the agenda and staff reports at the Mountain View Center for the Performing Arts beginning the Friday before each regular meeting. Staff reports are also available during each meeting. Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Mountain View Center for the Performing Arts office at 650-903-6565. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)). The Committee may take action on any matter noticed herein in any manner deemed appropriate by the Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. SPECIAL NOTICE: Any writings or documents provided to a majority of the Performing Arts Committee regarding any item on this agenda will be made available for public inspection in the Center for the Performing Arts office, located at 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting. ADDRESSING THE COMMITTEE Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes. Anyone requiring interpretation services will be afforded twice the allotted speaking time allowed for each specific item. City of Mountain View Page 5 Printed on 11/13/2020