Performing Arts Committee

City of Mountain View Agenda Performing Arts Committee Wednesday, June 15, 2022 6:15 PM Video Conference with No Physical Meeting Location During this declared state of emergency, the meeting will be conducted in accordance with California Government Code §54953(e) as authorized by resolution of the City Council. Please contact city.clerk@mountainview.gov to obtain a copy of the applicable resolution. All members of the Performing Arts Committee will participate in the meeting by video conference, with no physical meeting location. Online: You may join the Zoom Webinar using this link: https://mountainview.gov/meeting and entering Webinar ID: 822 3143 4046 Passcode: 602323 You will be asked to enter an email address and a name. Your email address will not be disclosed to the public. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom. Speakers will be notified of their turn shortly before they are called on to speak. By phone: Dial: (669) 900-9128 and enter Webinar ID: 822 3143 4046 Passcode: 602323 When the Chair announces the item on which you wish to speak, dial *9. Phone participants will be called on by the last two digits of their phone number. When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the discretion of the Chair). For instructions on using the "raise hand" feature in Zoom, visit https://mountainview.gov/raise_hand. City of Mountain View Page 1 Printed on 6/9/2022 Performing Arts Committee Agenda June 15, 2022 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES APPROVAL 3.1 Approval of Minutes Recommendation: The Performing Arts Committee (PAC) approve the minutes of the November 17, 2021 meeting. Attachments: 2021-11-17 PAC Minutes Draft 4. ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on non-agenda items. 5. UNFINISHED BUSINESS 5.1 Mountain View Film Festival 2022 Recommendation: Background: In April of 2021 PAC hosted its first online film festival. The Subcommittee was in the early stages of planning another film festival for 2022. Receive an update from the Interim Executive Director regarding the 2021 event and suggested next steps for 2022 . 5.2 Poet Laureate Recommendation: Background: At the August 18, 2021 meeting, a Subcommittee was formed to investigate the feasibility and criteria needed to create a Poet Laureate program for the City of Mountain view. Hear an update on the status of the Subcommittee. City of Mountain View Page 2 Printed on 6/9/2022 Performing Arts Committee Agenda June 15, 2022 6. NEW BUSINESS 6.1 SecondStage Fee Waiver Program Recommendation: Background: At the December 11, 2013 PAC meeting, the PAC approved a SecondStage Fee Waiver Program. The PAC regularly reviews applications through the fee waiver program. Review the current SecondStage Fee waiver application from Soaring Dragons Endeavors. Attachments: 2022-06-15 Soaring Dragons Endeavors Fee Waiver Application 2022-06-15 Soaring Dragon Endeavors Supporting Document 6.2 Work Plan for Fiscal Year 2022-2023 Recommendation: Background: Each year PAC submits a work plan to City Council for the following fiscal year. Approve and or amend the draft work plan for fiscal year 2022-2023 submitted by Staff. Attachments: FY 22-23 Performing Arts Committee Work Plan - DRAFT 6.3 High School One-Act Play Festival 2023 Recommendation: Background: The High School One-Act Play festival was first developed in June of 2013. Staff will review the history of the program and provide a detailed explanation of the work required to produce the High School One-Act Play Festival in 2023 Receive an update from the Interim Executive Director regarding past events and suggested net steps for 2023. 6.4 PAC Committee Members Photo Recommendation: Background: The PACwebsite should have a current photo of all Committee Members. Take a photo to update the PAC website. 6.5 Election of Officers Recommendation: Background: Committee bylaws require an annual election of a Chairperson and Vice Chairperson . Elect a new Chairperson and Vice Chairperson. City of Mountain View Page 3 Printed on 6/9/2022 Performing Arts Committee Agenda June 15, 2022 6.6 PAC Ad Hoc Committees Recommendation: Background: The PAC has several Ad Hoc Committees currently active. Review the Committees, sunset the ones that are complete and update the Committee members on active Committees. 7. COMMITTEE/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS AND COMMITTEE REPORTS No action will be taken on questions raised by the Committee at this time. 7.1 PAC Revenue and Expense Spreadsheet Recommendation: Informational Item Only Attachments: 2022-06-15 PAC Revenue Expenses - Full spreadsheet 8. ADJOURNMENT The next Performing Arts Committee meeting will be held on Wednesday, August 17, 2022 at 6:15 p.m. in the Atrium Conference Room, 500 Castro Street, or remotely via video conference. The agenda will be posted on Friday, August 12, 2022. Please consult the posted agenda for more details. City of Mountain View Page 4 Printed on 6/9/2022 Performing Arts Committee Agenda June 15, 2022 NOTICE TO THE PUBLIC: The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting. Questions and comments regarding the agenda may be directed to Noelle Magner at 650-903-6552. Interested persons may review the agenda and staff reports at the Mountain View Center for the Performing Arts beginning the Friday before each regular meeting. Staff reports are also available during each meeting. Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Mountain View Center for the Performing Arts office at 650-903-6565. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)). The Committee may take action on any matter noticed herein in any manner deemed appropriate by the Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. SPECIAL NOTICE: Any writings or documents provided to a majority of the Performing Arts Committee regarding any item on this agenda will be made available for public inspection in the Center for the Performing Arts office, located at 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting. ADDRESSING THE COMMITTEE Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes. Anyone requiring interpretation services will be afforded twice the allotted speaking time allowed for each specific item. City of Mountain View Page 5 Printed on 6/9/2022