City Council

February 25, 2021 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, consistent with the Governor’s order, members of the City Council are participating by electronic means as has been determined necessary to protect public health, safety, and welfare in light of the coronavirus pandemic at 6:00 p.m. on Thursday, February 25, 2021, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Vice-Mayor Scales Harris participated telephonically at this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Melissa Wright, City Recorder/ Finance Director Gary Whitaker, Assistant City Manager Darren Gore, Assistant City Manager Sam Huddleston, Executive Director/ Development Services Kayla Walker, Development Projects Director Pam Russell, Human Resources Director Robert Holtz, Building and Codes Director Jim Kerr, Transportation Director Matthew Blomeley, Assistant Planning Director Beth Prater, Interim City Schools Finance Manager Helen Glynn, Assistant Community Development Director Teresa Stevens, Sign Administrator Joshua Miller, Administrative Assistant Council Member Ronnie Martin commenced the meeting with a prayer followed by the Pledge of Allegiance. Mayor McFarland proclaimed that, in the City of Murfreesboro, February 25, 2021 would be known as a day to honor Jason Ayers, a Murfreesboro resident and owner of Veterans Pressure Washing, for rendering aid to the citizens of Murfreesboro during the ice and snow storm by providing transportation for essential workers and assisting stuck vehicles. The Consent Agenda was presented to the Council for approval: 1. Community Investment Program Funds Transfer (Finance) 2. Purchase of Security Services for Citywide Network Infrastructure (Information Technology) 3. Asphalt and Concrete Purchase Report (Street) 4. Purchase of Rock Salt (Street) 5. TDOT Salem Hwy – Contract Supplements – Revisions (Water Resources) 6. Purchase of Sodium Hypochlorite Generator Cell Purchase (Water Resources)  February 25, 2021 Page 2 (Insert letters from Finance, IT, Street (2) & Water Resources (2) Departments here.) Mr. Wade made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards to approval of Minutes of City Council Meetings from May 7, 2020 through July 30, 2020.) Mr. Shacklett made a motion to approve the minutes as written and presented for the regular meeting held on May 7, 2020; the special budget meeting held on May 21, 2020; the regular meeting held on May 21, 2020; the regular meeting held on June 4, 2020; the regular meeting held on June 10, 2020; the regular meeting held on June 18, 2020; the regular meeting held on June 25, 2020; the public comment meeting held on July 9, 2020; the regular meeting held on July 9, 2020; the regular meeting held on July 15, 2020; the regular meeting held on July 23, 2020 and the regular meeting held on July 30, 2020. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Building and Codes Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards to an amendment to the Sign Ordinance [2020-802].) Mr. LaLance made a motion to amend ORDINANCE 20-O-28 to remove reference to Section 25.2-4. Mr. Wright seconded the motion and upon roll call said ordinance was amended by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None An ordinance, entitled “ORDINANCE 20-O-28 amending Murfreesboro City Code, Chapter 25.2 Signs, Sections 25.2-2, 25.2-23, 25.2-24, 25.2-25, and Section 25.2-26, for the purposes of: (1) adding a definition of “External Customer Transaction Portal” and allow certain, limited electronic changeable signs at external locations such as ATMs, drive-up windows and gasoline pumps; (2) prohibiting certain materials from use in signage; (3) reducing the maximum allowable size of temporary signs; and (4) allowing murals on more than two sides of a building,” which passed first reading on September 24, 2020, was read  February 25, 2021 Page 3 to the Council and offered for passage on second and final reading, as amended, upon motion made by Mr. LaLance, seconded by Mr. Wright. Upon roll call said ordinance was passed by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert ORDINANCE 20-O-28 here.) The following letter from the City Manager was presented to the Council: (Insert letter dated February 25, 2021 here with regards to Community Investment Study Group.) The following RESOLUTION 21-R-07 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-07 here creating Community Investment Study Group.) Mr. Martin made a motion to appoint Mr. Rick LaLance as the Council representative to the Community Investment Study Group. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye” except Mr. LaLance who voted “Abstain”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards to scheduling a public hearing for March 25, 2021 for a zoning application for approximately 1.2 acres located along South Bilbro Avenue.) The following RESOLUTION 21-R-PH-03 was read to the Council and offered for adoption upon motion made by Mr. Martin, seconded by Mr. Wright. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade  February 25, 2021 Page 4 Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PH-03 here with regards to scheduling a public hearing for March 25, 2021 to consider rezoning approximately 1.28 acres located along South Bilbro Avenue and East State Street from Single-Family Residential Eight (RS-8) District and City Core Overlay (CCO) District to Planned Residential Development (PRD) District (The Row on Bilbro PRD) and City Core Overlay (CCO) District; Blue Sky Construction, Inc., applicant(s) [2020-422].) The following letter from the Assistant Community Development Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards to Management and Administrative Services Contract.) Ms. Helen Glynn, Assistant Community Development Director, presented the request of the Community Development Department to approve the Management and Administrative Services Agreement with BluLynx Solutions, LLC for $57,640 funded from existing administrative CBDG funds to assist the Community Development Department with updating and implementing the 5-year Consolidated Plan (2020-2025) and the Annual Action Plan, updating the Citizen’s Participation Plan, and an Analysis to Impediments. Services will also include assistance and training with the HUD IDIS System. Mr. Wade made a motion to approve the Management and Administrative Services Agreement with BluLynx Solutions, LLC for $57,640 funded from existing administrative CBDG funds. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Project Development Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards to Old Fire Station No. 4 Restroom Renovation Construction Contract.) Ms. Kayla Walker, Project Development Director, presented the request to approve the Construction Contract with Boyce Ballard, LLC. in the amount of $115,950 for ADA improvements at Old Fire Station No. 4. Mr. Shacklett made a motion to approve the Construction Contract with Boyce Ballard, LLC. in the amount of $115,950 for ADA improvements at Old Fire Station No. 4. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Human Resources Director was presented to the Council:  February 25, 2021 Page 5 (Insert letter dated February 25, 2021 here with regards to Recruitment for City Recorder and City Treasurer Position.) Ms. Pam Russell, Human Resources Director, presented proposals for Council consideration of corporate recruiter firms to conduct the search for the replacement of the City Recorder and Treasurer Position. Mr. Shacklett made a motion to approve the Professional Services Agreement Proposal with Strategic Government Resources and then withdrew his motion so that Council could further discuss the proposals presented. Mr. Wright made a motion to approve the Professional Services Agreement Proposal with Baker Tilly US, LLP. for the proposed fee of $24,500. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Information Technology Director was presented to the Council: (Insert letter dated February 25, 2021 here with regards approval to purchase PC equipment.) Mr. Chris Lilly, Information Technology Director, presented the request of the Information Technology Department to approve the purchase of personal computer equipment and technical services for $70,000, which is budgeted in Fiscal Year 2021, utilizing the NASPO ValuePoint Cooperative Purchasing Organization. Mr. LaLance made a motion to approve the purchase of personal computer equipment and technical services for $70,000, utilizing the NASPO ValuePoint Cooperative Purchasing Organization. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Interim City Schools Finance Manager was presented to the Council: (Insert letter dated February 25, 2021 here with regards to School technology purchase.) Ms. Beth Prater, Interim City Schools Finance Manager, presented the request of the City Schools to approve the purchase of computers from Dell, Inc. through an existing contract with the Wilson County Board of Education in the amount of $172,284 with the funds coming from County Shared Bonds and the 2019 Loan Fund. Mr. Wright made a motion to approve the purchase of computers from Dell, Inc. through an existing contract with the Wilson County Board of Education in the amount of $172,284 with the funds coming from County Shared Bonds and the 2019 Loan Fund. Mr. Shacklett seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”.  February 25, 2021 Page 6 The City Recorder/Finance Director announced that there was not any licensing, board or commission appointments or any statements to be considered. Mr. Craig Tindall, City Manager, announced that Mr. Eddie Smotherman had been hired as a landscape inspector in the Planning Department and announced the expected upcoming City Council meeting dates for March. Council Member Bill Shacklett stated that there was an upcoming vaccination day for City Schools teachers and staff and that the new City Schools Superintendent’s first day is March 1, 2021. Mayor McFarland explained that due to a septic issue at the County’s Walter Hill Fire Station firefighters were currently sharing City Fire Station No. 7 on Thompson Lane temporarily and that it was good to see them working together. Mayor McFarland announced that on Alexander Boulevard the City has installed traffic calming devices as part of a traffic calming pilot program. There being no further business, Mayor McFarland adjourned this meeting at 6:54 p.m. SHANE MCFARLAND – MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER