City Council

March 4, 2021 The City Council of the City of Murfreesboro, Rutherford County, Tennessee, consistent with the Governor’s order, members of the City Council are participating by electronic means as has been determined necessary to protect public health, safety, and welfare in light of the coronavirus pandemic at 6:00 p.m. on Thursday, March 4, 2021, with Mayor Shane McFarland present and presiding and with the following Council Members present and in attendance, to wit: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Vice-Mayor Scales Harris participated telephonically at this meeting. The following representatives of the City were also present: Craig Tindall, City Manager Adam Tucker, City Attorney Melissa Wright, City Recorder/ Finance Director Gary Whitaker, Assistant City Manager Darren Gore, Assistant City Manager Sam Huddleston, Executive Director/ Development Services Trey Duke, Director of Schools Matthew Blomeley, Assistant Planning Director Joshua Miller, Administrative Assistant Council Member Bill Shacklett commenced the meeting by introducing Mr. Trey Duke, Director of Schools, to lead those present with a prayer. Mayor McFarland introduced Nathan Daniel of Boy Scout Troop 398 to lead the Pledge of Allegiance. The Consent Agenda was presented to the Council for approval: 1. Annual Audit Contract (Finance) 2. Main Street Banner Request: Historic Downtown Square Christmas Tree Lighting Celebration November 23 – December 3, 2021 (Street) 3. Asphalt Purchases Report (Water Resources) 4. Approval Vehicle Purchases Operation and Maintenance (Water Resources) 5. Replacement of Aerator 1B Impeller (Water Resources) 6. Water Resource Recovery Facility Roof Replacement (Water Resources) (Insert letters from Finance, Street & Water Resources (4) Departments here.) Mayor McFarland announced that Item No. 6 on the Consent Agenda, Water Resource Recovery Facility Roof Replacement, was to be heard at the end of New Business. Mr. Wade made a motion to approve the Consent Agenda, with the exception of Item No. 6. Mr. Martin seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”.  March 4, 2021 Page 2 The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated March 4, 2021 here with regards to approval of Minutes of City Council Meetings from August 12, 2020 through October 22, 2020.) Mr. LaLance made a motion to approve the minutes as written and presented for the regular meeting held on August 12, 2020; the regular meeting held on August 20, 2020; the public comment meeting held on September 3, 2020; the regular meeting held on September 3, 2020; the regular meeting held on September 16, 2020; the regular meeting held on September 24, 2020; the public comment meeting held on October 1, 2020; the regular meeting held on October 1, 2020; the regular meeting held on October 14, 2020 and the regular meeting held on October 22, 2020. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant Planning Director was presented to the Council: (Insert letter dated March 4, 2021 here with regards to Plan of Services and annexation for approximately 5.5 acres located along the west side of Gresham Lane, south of Miranda Drive [2020-504].) Mayor McFarland announced that the next item on the agenda is to conduct a public hearing, pursuant to RESOLUTION 21-R-PH-01 adopted by the City Council on January 21, 2021, to consider adoption of a Plan of Services for and annexation of approximately 5.5 acres along Gresham Lane; Alcorn Properties, LLC, applicant [2020-504]. Notice of said public hearing was published in the February 16, 2021 issue of the local newspaper as follows: (Insert notice here.) Mr. Matthew Blomeley, Assistant Planning Director, presented the unanimous recommendation of the Planning Commission to approve the Plan of Services and annexation. Mayor McFarland then declared the public hearing open and invited those present who wished to speak for or against the proposed Plan of Services and annexation of approximately 5.5 acres located along the west side of Gresham Lane, south of Miranda Drive, step forward to the podium. There was no one present who wished to speak for or against the proposed Plan of Services or annexation and, after ample time had been given, Mayor McFarland declared the public hearing closed.  March 4, 2021 Page 3 The following RESOLUTION 21-R-PS-01 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Mr. Martin. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-PS-01 here with regards to Plan of Services for approximately 5.5 acres along Gresham Lane [2020-504].) The following RESOLUTION 21-R-A-01 was read to the Council and offered for adoption upon motion made by Mr. Shacklett, seconded by Mr. Wade. Upon roll call said resolution was adopted by the following vote: Aye: Madelyn Scales Harris Rick LaLance Ronnie Martin Bill Shacklett Kirt Wade Shawn Wright Shane McFarland Nay: None (Insert RESOLUTION 21-R-A-01 here with regards to annexation for approximately 5.5 acres along Gresham Lane [2020-504].) The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 4, 2021 here with regards to MSA & Task Order-LJA Engineering-2021/22 Sewer Rehabilitation.) Mr. Darren Gore, Assistant City Manager, presented the recommendation of the Water Resources Department to approve the Master Services Agreement (MSA) and Task Order No. 20210215 with LJA Engineering, Inc. for Sanitary Sewer Rehabilitation in an amount not to exceed $439,500. Mr. Wade made a motion to approve the Master Services Agreement (MSA) and Task Order No. 20210215 with LJA Engineering, Inc. for Sanitary Sewer Rehabilitation in an amount not to exceed $439,500. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 4, 2021 here with regards to Chemical Bid Extensions for Fiscal Year 2022.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve the extension of existing chemical contracts through June 30, 2022 with Hawkins, Inc.; Gulbrandsen Technologies; Univar; and Polydyne for an  March 4, 2021 Page 4 estimated annual expense of $368,000; $20,000; $20,000; and $40,000, respectively, with the price of the chemicals reflected in the Fiscal Year 2022 Operating Budget. Mr. Martin made a motion to approve the extension of existing chemical contracts through June 30, 2022 with Hawkins, Inc.; Gulbrandsen Technologies; Univar; and Polydyne for an estimated annual expense of $368,000; $20,000; $20,000; and $40,000, respectively, with the price of the chemicals to be reflected in the Fiscal Year 2022 Operating Budget. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 4, 2021 here with regards to Granular Activated Carbon Bid.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve the Contract with Calgon Carbon Corporation for Granular Activated Carbon media in the amount of $122,840 which is funded in the Fiscal Year 2022 Rate-Funded Capital Budget. Mr. LaLance made a motion to approve the Contract with Calgon Carbon Corporation for Granular Activated Carbon media in the amount of $122,840 which is funded in the Fiscal Year 2022 Rate-Funded Capital Budget. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 4, 2021 here with regards to purchase of Reclaim Water Meters.) Mr. Darren Gore, Assistant City Manager, presented the request of the Water Resources Department to approve the purchase of Reclaim Water Meters from the low bidders, Badger Meter, Inc. and Citco Water in the amounts $12,003 and $66,631, respectively, for a total purchase price of $78,364 which is funded from AMI’s approved Fiscal Year 2021 Expenditures Budget. Mr. LaLance made a motion to approve the purchase of Reclaim Water Meters from the low bidders, Badger Meter, Inc. and Citco Water in the amounts $12,003 and $66,631, respectively, for a total purchase price of $78,364 which is funded from AMI’s approved Fiscal Year 2021 Expenditures Budget. Mr. Wade seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the Assistant City Manager was presented to the Council: (Insert letter dated March 4, 2021 here with regards to WRRF Roof Replacement.)  March 4, 2021 Page 5 Mr. Darren Gore, Assistant City Manager, presented the recommendation of the Water Resources Department to approve the Contract with Perry Roofing Company, Inc. for replacement of the Water Resource Recovery Facility’s Main Laboratory and Administration building roof in the amount of $71,400 funded by the Department’s Rate Funded Capital Budget. Mr. Wade made a motion to approve the Contract with Perry Roofing Company, Inc. for replacement of the Water Resource Recovery Facility’s Main Laboratory and Administration building roof in the amount of $71,400 funded by the Department’s Rate Funded Capital Budget. Mr. LaLance seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The following letter from the City Recorder/Finance Director was presented to the Council: (Insert letter dated March 4, 2021 here with regards to Beer Permit Applications for Special Events on 5/15/21 at Discovery Center, 502 SE Broad St. and on 6/4/21 at 550 E Main St.) Mr. LaLance made a motion to approve a Special Event Beer Permit for Wine & Whiskey + Shakesbeer Fundraiser on 5/15/21 at Discovery Center, 502 South East Broad Street and for Secret Garden Party Fundraiser on 6/4/21 at 550 East Main Street. Mr. Wright seconded the motion. A roll call vote was conducted and all members of the Council voted “Aye”. The City Recorder/Finance Director announced that there were not any Board and Commission appointments or any Statements to be considered. Mayor McFarland invited anyone that is interested in serving on the MED Community Investment Study Group to fill out the application on the City website. Mayor McFarland announced that he, the Airport Director, and the Chair of the Airport Commission had met with Dr. McPhee regarding changes at the Airport and was hopeful regarding the communication that had occurred. Mayor McFarland stated his desire to hold a public meeting in a large setting to discuss former employee concerns regarding the MED Pension Plan. He asked that anyone involved with managing the pension be invited including former MED employees, actuaries and auditors. Council Member Shawn Wright stated his desire to begin the process of a referendum in order to determine if the citizens of the City desired a full-time Mayor or preferred the current system of government. Mayor McFarland asked that the matter be discussed further at a workshop meeting.  March 4, 2021 Page 6 Council Member Rick LaLance expressed his desire to schedule a Council Retreat and for the retreat to be self-managed, with no outside mediator, potentially to be scheduled between April and July. The City Manager suggested that June should be a good month to hold a retreat. There being no further business, Mayor McFarland adjourned this meeting at 6:50 p.m. _____ SHANE MCFARLAND – MAYOR ATTEST: MELISSA B. WRIGHT - CITY RECORDER