City Council

City of Murfreesboro City Council - Regular Session Thursday, January 5, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, January 5, 2023. Council Members Present Mayor Shane McFarland - Presiding Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright Jami Averwater was absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Dr. Trey Duke, City Schools Director Sam Huddleston, Executive Director of Development Services Chris Griffith, Executive Director of Public Infrastructure Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Vice Mayor Shacklett introduced John Mitchell, Executive Director of the Red Cross. Mr. Mitchell gave a brief speech regarding the preventative programs offered by the Red Cross and emphasized the need for more volunteers. Mr. Mitchell then offered a prayer followed by those present reciting the Pledge of Allegiance. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. New Bulk Fuel Farm at the Murfreesboro Municipal Airport (Airport) 2. Amendment of ZOLL Data Systems Contract (Fire Rescue) 3. Purchase PortaCount Machine (Fire Rescue) 4. Main Street Banner Requests (Street) 5. Transportation Investment Report- Memorial Blvd Widening (Transportation) 6. Amendment No. 1 Contract for Engineering Study ofTransit Route and Shelter Placement (Transportation) 7. Amendment to WRRF Sodium Hypochlorite Contract (Water Resources) City Council Meeting Minutes January 5, 2023, 6:00 pm Page 1 of 7  8. Advanced Metering Infrastructure Equipment Purchasing Contract (Water Resources) 9. High Service Pump Station Programmable Logic Controller Replacement (Water Resources) 10. Amendment No. 2 to Contract with Calgon Carbon Corporation (Water Resources) 11. Mechanical and Electrical Services Contract Extension (Water Resources) 12. Asphalt Purchases Report (Water Resources) Mr. Wade made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Old Business 13. Ordinance 22-02-44 (2nd and Final Reading). The ordinance titled "ORDINANCE 22-OZ- 44 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable and/or to rezone to PRD (Albion at Murfreesboro Apartments PRD) a total of approximately 16.01 acres located at 285 North Rutherford Boulevard as follows: amend 11.7 acres in the Planned Residential Development (PRD) District, rezone approximately 4.2 acres from Residential Multi-Family Sixteen (RM-16) District to Planned Residential Development (PRD) District, and rezone approximately 0.02 acres from College and University (CU) District to Planned Residential Development (PRD) District; Albion of Murfreesboro, LLC, applicant, [2022-423]", which passed first reading on December 8, 2022, was offered for passage on second and final reading. Mr. Maxwell made a motion to approve Ordinance 22-OZ-44. Mr. Wright seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 14. Ordinance 22-02-45 (2nd and Final Reading). The ordinance titled "ORDINANCE 22-OZ- 45 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 1.6 acres along Veterans Parkway as Commercial Highway (CH) District, simultaneous with annexation, to zone approximately 5.7 acres as Planned Residential Development (PRD) District (The Villas at Veterans PRD), simultaneous with annexation, and to amend the existing Villas at Veterans PRD zoning on 7.1 acres located along Franklin Road; Harney Homes, LLC, applicant [2022-425]", which passed first reading on December 8, 2022, was offered for passage on second and final reading. City Council Meeting Minutes January 5, 2023, 6:00 pm Page 2 of 7  Mr. Wright made a motion to approve Ordinance 22-OZ-45. Mr. Maxwell seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Resolution 15. Resolution 23-R-01: FY23 City Schools Budget Amendment #5. Dr. Trey Duke. City Schools Director, presented a Council Communication regarding FY23 City Schools budget amendment #5 to recognize new revenues in the General Purpose Schools, School Federal Projects and Nutrition Funds totaling $43,61 O. The resolution titled, "RESOLUTION 23-R-01 amending the 2022-2023 Murfreesboro City Schools Budget (5th Amendment)" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 23-R-01. Mr. Wright seconded the motion. Upon roll call, the resolution was passed on its first and only reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 16. Town Creek Master Services Agreement (MSA) and Task Orders. Sam Huddleston, Executive Director of Development Services, presented a Council Communication regarding Town Creek Master Services Agreement (MSA) and Task Order 1 - Building Characterization and Task Order 2 - Site Survey with Griggs and Maloney, Inc. for the Town Creek daylighting project. Mr. Huddleston requested Council approve the MSA and Task Orders in the amount of $133,900. Mr. Wade made a motion to approve the Master Service Agreement, Task Order 1 and Task Order 2 with Griggs and Maloney, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 17. Construction Contract Award - Beasie/ River Rock Connector Road. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding the City Council Meeting Minutes January 5, 2023, 6:00 pm Page 3 of 7  Construction Agreement with Bell and Associates, LLC for the Beasie/ River Rock Connector Road and requested Council approve the agreement between the City and Bell and Associates, LLC for $8,244,535. Mr. Maxwell made a motion to approve the Construction Agreement with Bell and Associates, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. Construction Administration Contract - Beasie/ River Rock Connector Road. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding the Professional Services Agreement with Energy Land & Infrastructure, LLC for the Beasie/ River Rock Connector Road project and requested Council approve the agreement between the City and Energy Land & Infrastructure, LLC for estimate in the amount of $155,540. Mr. Wright made a motion to approve the Professional Services Agreement with Energy Land & Infrastructure, LLC. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. Professional Services Contract - Rutherford Boulevard Extension Geotechnical Services. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding the Professional Services Agreement with TTL, Inc. for geotechnical exploration services for the extension of West Rutherford Boulevard and requested Council approve the agreement between the City and TTL, Inc. in the amount of $121,500. Mr. Maxwell made a motion to approve the Professional Services Agreement with TTL, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. City of Murfreesboro/ CUD Cost Sharing Agreement- Berkshire Paving. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding a Cost City Council Meeting Minutes January 5, 2023, 6:00 pm Page 4 of 7 Sharing Agreement with Consolidated Utility District (CUD) for the repaving project in Berkshire Subdivision and requested Council approve the agreement in the amount of $400,000. CUD will pay fifty percent of the resurfacing costs up to $400,000. Mr. Wade made a motion to approve the Cost Sharing Agreement with CUD. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. Martin Luther King Jr. Boulevard Sidewalk Project Phase 1 - Final Change Order. Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication regarding a final change order with Charles Deweese Construction, Inc. for the Martin Luther King Jr. Boulevard Sidewalk Project Phase 1 to reflect the actual work performed and final contract amount of $215,696.56 and requested the Council approve the final change order. Mr. Wright made a motion to approve the Martin Luther King Jr. Boulevard sidewalk final change order. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 22. Purchase of 2023 Ford E-450 Commercial Cutaway Truck. Dr. Trey Duke, Director of City Schools, presented a Council Communication regarding the purchase contract of one new 2023 Ford E-450 Commercial Cutaway Truck with TT of F Murfreesboro Inc. (d/b/a Ford of Murfreesboro). Dr. Duke requested Council approve the proposed purchase contract in the amount of $56,085. Ms. Scales Harris made a motion to approve the purchase contract. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 23. Engineering Design Services for Qualified Biagas Property. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication regarding the design contract for a new Qualified Biagas Property with Griggs and Maloney, Inc. in conjunction with the City Council Meeting Minutes January 5, 2023, 6:00 pm Page 5 of 7 project agreement with Waste Away, LLC and requested Council approve the agreement between the City and Griggs and Maloney, Inc. Mr. Maxwell made a motion to approve the Design Agreement with Griggs and Maloney, Inc. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: Kirt Wade Board and Commission Appointments 24. Pension Committee. Mayor McFarland requested Council extend the term of Cathy Smith, the "Employee Participant" on the Pension Committee, for an additional term, to expire June 1, 2025. Mr. Wright made a motion to approve the re-appointment. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Licensing Regular Beer Permits. Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding Beer Permits. Two Regular Beer Permits were presented for approval: one ownership change for a restaurant located at 2804 S. Rutherford Blvd. and one new location for a grocery/market located at 1604 Memorial Blvd. Applicants met requirements for the permits and were recommended for approval pending final building and codes inspections for the regular beer permits. Mr. Maxwell made a motion to approve the permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Kirt Wade, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business City Council Meeting Minutes January 5, 2023, 6:00 pm Page 6 of 7  Mr. Tindall reminded Council that a workshop would be held next Wednesday, January 11, 2023 at 11 :00 am. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:28 p.m. SHANE MCFARLAND MAYOR ATTEST: CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL ~ t< \7,),toA- City Council Meeting Minutes January 5, 2023, 6 :00 pm Page 7 of 7