City Council

City of Murfreesboro City Council- Workshop Regular Session Wednesday, January 11, 2023, at 11 :30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :34 a.m. on Wednesday, January 11, 2023. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives f:>resent Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Gary Whitaker, Assistant City Manager Sam Huddleston, Executive Director of Development Services Erin Tucker, Budget Director Nate Williams, Parks and Recreation Director Dr. Trey Duke, Director of City Schools Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Action Items 1. Murfreesboro Gateway Amendments to Protective Covenants and Bylaws. Sam Huddleston, Executive Director of Development Services, presented a Council Communication and requested Council approve Amendments to the Declaration of Protective Covenants and Property Owners' Association for the Commerce Center (Protective Covenants) and amend one provision of the Bylaws of the Association. He stated this action would protect and preserve the character of the Murfreesboro Gateway properties. City Counci l Workshop Meeting Minutes January 11, 2023, 11 :30 am Page 1 of 4  Vice Mayor Shacklett made a motion to approve the Amendments to the Declaration of Protective Covenants and Bylaws. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 2. Community Investment Program Funds Transfer. Nate Williams, Parks and Recreation Director, presented a Council Communication and documents regarding fund transfers for the Community Investment Program and requested Council approve the CIP transfer for various projects. He stated this action would fund replacement of duct work for Patterson Park Community Center, parking improvements for the Patterson Park Community Center Playground Installation, St. Clair Senior Center roof repairs, Central Valley Disc Golf Course improvements, and scoreboard replacements to Richard Siegel Soccer Complex. Ms. Scales Harris made a motion to approve the Community Investment Program funds transfer. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 3. County Shared Bonds Revision for City Schools Capital Projects. Dr. Trey Duke, Director of City Schools, presented a Council Communication and documents regarding capital projects in city school and requested Council approve the revised County Shared Bonds Revision. He stated the revised plan was adjusted to reflect actual cost and a revised estimate based on the approved increase cost. The revised plan includes $2M in previously unallocated funds with a total allocation of $11.BM from FY21 and FY22 proceeds plus interest earnings, of which $7.76M is currently available. Mr. Maxwell made a motion to approve the bond revision. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Workshop Meeting Minutes January 11, 2023, 11:30 am Page 2 of 4 Workshop Items Due to a clerical error on the printed agenda for this meeting, agenda item 5 on the website agenda preceded website agenda item 4 during the meeting. 5. Development Impact Fee. Craig Tindall, City Manager, presented a Council Communication and documents regarding the Development Impact Fee, including the City Schools Impact Fee Study, not previously included, and stated that an ordinance would need to be drafted and presented tor approval at a future meeting. Mr. Maxwell inquired about school capacities and growth on the west side of Murfreesboro. Mr. Wright asked when the next study report would be needed. Dr. Trey Duke, Director of City Schools, explained that the west side facilities were having the most issues with capacity due to growth. He further explained that rezoning in the area has been considered as an approach to alleviate capacity pressures. Mr. Wright asked if the report would need to be redone in 3 years. Mr. Tindall stated it would be reasonable to redo the report in 3 years and asked tor direction on the next steps in moving forward. The Council directed Mr. Tindall to prepare revised documents tor consideration at a future meeting. 4. 2022 Sanitary Sewer Allocation Report. Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and PowerPoint reviewing the 2022 Sanitary Sewer Allocation Report. Mr. Gore explained that sewage systems are defined by rainfall capacities and sewer rehabilitation efforts are gaining back capacity. There are three pump stations tor the City's current system. The west side is currently experiencing capacity issues which should be resolved with current plans in place. Several "as is" versus "to be" models were presented to show what current projects will do to improve the system. The planned cost increased from $47.4 million to $57.5 million due to numerous economic factors. Projected developments will add to demand on the system. Overall, the system is in good shape as is with current and scheduled projects upgrading the system on an adjusted timeline. Mr. Gore explained that they have more than met the TDEC requirements for approval for the MGD expansion. Mr. Gore advised that they will continue to work with TDEC to seek the new dissolved oxygen standard and receive a new NPDES permit. This information was provided to Council as notification only and no vote was necessary. 6. FY23 Mid-Year Financial Report. Erin Tucker, Budget Director, presented a Council Communication and documents reviewing the FY 23 Mid-Year Financial Report and FY 23 budget comparison information. Mayor McFarland noted that there was a drop in budgeted expenses. Ms. City Council Workshop Meeting Minutes January 11, 2023, 11: 30 am Page 3 of 4 Tucker explained that there was significant savings in payroll while sales tax revenue was down. This information was provided to Council as notification only and no vote was necessary. 7. November 2022 Dashboard. Erin Tucker, Budget Director, presented a Council Communication and documents regarding November 2022 Dashboard for the City and City Schools. This information was provided to Council as notification only and no vote was necessary. Board and Commission Appointments No appointments were presented. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business Craig Tindall, City Manager, recognized Gary Whitaker for 35 years of service and announced his retirement on January 17, 2023. Mr. Whitaker thanked those present for ma king his time working for the City a privilege and thanked the Council for the opportunity to serve. Mr. Tindall announced the next meeting would be Thursday, January 19th , 2023. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:24 p.m. SHANE MCFARLAND MAYOR ATTEST: I TY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL, Ock~( \J >ctCB~ City Council Workshop Meeting Minutes January 11, 2023, 11:30 am Page 4 of 4