City Council

City of Murfreesboro City Council- Workshop Regular Session Thursday, December 14, 2023 at 11 :30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regu lar session at its workshop meeting place at the Municipal Airport Business Center at 11 :30 a.m. on Thursday, December 14, 2023. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/Water Resources Director Sam Huddleston, Assistant City Manager Robert Holtz, Community Development Director Matthew Blomeley, Assistant Planning Director Chad Gehrke, Airport Director Michael Bowen, Chief of Police Angela Jackson, Executive Director of Strategic Services Erin Tucker, Budget Director Ronald Head, Assistant Director of Information Technology Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland confirmed with Jennifer Brown, City Recorder/ Finance Director, t hat no speakers were registered to speak at public comment on actionable agenda items. Action Items 1. Renovations at 930 Caso n Lane (Community Development). Robert Holtz, Co mmunity Development Director, presented a Council Communication and documents requesting approval to enter a construction contract with OLG Services, LLC for renovations at 930 Cason Lane to re place City Council Workshop Meeting Minutes December 14, 2023, 11 :30 am Page 1 of 7 roof shingles, replace lavatory faucets to touchless and to balance the new and existing HVAC systems. This building is a daycare the City purchased in May 2023 for use by Murfreesboro City Schools and required these upgrades. The expense of $166,985 will come from the General Fund. Vice Mayor Shacklett made a motion to approve the contract with OLG Services, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Land Use Matters 2. Ordinance 23-02-35 Rezoning Property along East Northfield Boulevard and North Tennessee Boulevard (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 23-OZ-35 amending the Zoning Ordinance and the Zoning Map of the City of Murfrees boro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 18 acres along East Northfield Boulevard and North Tennessee Boulevard from Commercial Fringe (CF) District to Planned Residential Development (PRD) District (Northfield Acres PRD -14.7 acres) and Planned Commercial Development {PCD) District {Northfield Acres PCD - 3.28 acres); Haury & Smith Contractors, Inc., applicant, [2023-403]" which passed its first reading on December 7, 2023, was offered for passage on its second and final reading. Mr. Wright made a motion to approve Ordinance 23-OZ-35 on second and final reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by t he following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 3. Ordinance 23-0Z-36 Rezoning Property along North Maney Avenue and Lee Street (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 23-OZ-36 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesbo ro, Tennessee, as he retofore amended and as now in force and effect, to rezone approximately 1.2 acres along North Maney Avenue and Lee Street from General Office- Residential (OG-R) District and City Core Overlay (CCO) District to Planned Residential Development (PRD) District and City Core Overlay {CCO) District; BNA Homes, applicant, [2023-408]" which passed its first reading on December 7, 2023, was offered for passage on its second and final reading. City Council Worksho p Meeting Minutes December 14, 2023, 11 :30 am Page 2 of 7  Ms. Averwater made a motion to approve Ordinance 23-0Z-36 on second and final reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 4. Ordinance 23-02-37 Rezoning Property along Van Cleve Lane (Second and Final Reading) (Planning). The ordinance titled, "ORDI NANCE 23-0Z-37 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.35 acres along Van Cleve Lane and North Thompson Lane from Single-Family Residential Fifteen (RS-15) District to Light Industrial (L-I) District; Norman Brown, applicant, {2023-414]" which passed its first reading on December 7, 2023, was offered for passage on its second and final reading. Mr. Maxwell made a motion to approve Ordinance 23-0Z-37 on second and final reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 5. Ordinance 23-02-38 Rezoning Property along East Castle Street (Second and Final Reading) (Planning). The titled, "ORDINANCE 23-0Z-38 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 0.15 acres along East Castle Street from Duplex Residentia l (RD) District and City Core Overlay (CC0) District to Planned Residential Development (PRO) District and City Core Overlay (CCO) District (East Castle Manor PRD); BA Homes, LLC, applicant, [2023-41 1]" which passed its first reading on December 7, 2023, was offered for passage on its second and final reading. Ms. Averwater made a motion to approve Ordinance 23-0Z-38 on second and fina l reading. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Ja mi Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Workshop Items City Council Workshop Meeting Minutes December 14, 2023, 11 :30 am Page 3 of 7  6. Airport Update (Airport). Chad Gehrke, Airport Director, presented a Council Communication regarding an update on the various current and future airport maintenance and improvement projects. Mr. Gehrke introduced and t hanked the vendor representatives, Benson Hadley and Les Goldsmith, for their work on the project. Current and future key proj ects include road and ramp expansion, new fuel farm, terminal improvements, developing 27 acres on the north end of the airport for hangars, drainage, maintaining approach area south of the runway, dra inage and airspace management. Challenges include funding, adherence to changing rules/regulations and community involvement. Discussion ensued. Mayor McFarland stated that the Council will need to discuss their funding approach for hangar upgrades and airport expansion. Mr. Gehrke stated that staff had requested Barge develop some estimates for Council review. 7. Subrecipient Presentation (Community Development). Robert Holtz, Community Development Director, presented a Council Communication regard ing informational presentat ions by subrecipients for grant funds, Barabas Visions and Habitat for Human ity of Rutherford County. Mr. Holtz provided an overview of the grants the Community Development Department receives from the State of Tennessee and federal government and explained how those funds are used regarding funding and purpose. Mr. Holtz then introduced subrecipient representatives Randy Allen, Habitat for Humanity, and Julie Young, Barnabas Vision, to present information about their organizations and how the Community Development program has aided them. Randy Allen, the COO for Habitat for Humanity, shared that there is a huge demand for affordable housing across our community and county and Habitat for Humanity is working to address that need. Last application cycle, there were over 300 applications completed, and 22 families were selected for Habitat homes. Homes are sold at the appraised value to homeowners, currently at approximately $330,000. This is made possible through their partnership w ith the City, Community Development and other partners and sponsors. Habitat has been in Rutherford County for 34 years. Julie Young, a social worl<er at Barnabas Vision, shared that Barnabas Vision has been in Murfreesboro for 12 years. Through the grant the City gave them in the last 14 months, 19 families that were experiencing homelessness were placed into housing. Additionally, they were able to help another 41 families avoid eviction because of the City partnership. Ms. You ng shared some personal stories about people she has worked w ith as a social worker. 60 families, or 138 people are in housing because of this grant. Vice Mayor Shacklett thanked the organizations for their important work in the community. City Council Workshop Meeting Minutes December 14, 2023, 11 :30 am Page 4 of7  8. CIP Transfers (Finance). Jennifer Brown, City Recorder/ Finance Director, provided a Council Communication and documents regarding a CIP funds transfer between Town Creek and Rucker Lane. Mayor McFarland asked if there were any questions on the CIP funds tra nsfer. There were no questions. 9. Real Time Crime Center Update (Police). Michael Bowen, Chief of Police, presented a Council Communication regarding an update on the Real Time Crime Center. Chief Bowen stated he would discuss three points: 1) transparency 2) where we are now and 3) what's next. Chief Bowen understands using this type of technology may cause privacy concerns from citizens, so it is a continued goal to be transparent. Police have developed information on their website that included an informational video about the technology and how it is being used, links to state law and departmental policy regarding the technology and a list of frequently asked questions. Chief Bowen reviewed the current status of the program. There are two types of technology currently approved by Council: LPR technology and public safety camera systems. 48 of 57 cameras are currently operational on municipal routes. 17 public safety camera systems have been purchased and are being placed based on violent crime data and can be relocated as necessary and will be operational soon. Finally, Chief Bowen discussed what's next for the department. The Police Department has a furnished room that is designated The Real Time Crime Center room is close to being comp leted. The department has requested and been approved for funding from Governor Lee's Violent Crime Grant. The department will be approaching Council with additional proposa ls to inco rporate gunshot detection technology into the crime center, the addition of LPR technology on State highways and purchase of additional public safety camera systems. He plans to continue to review and recommend ways to better partner with the community rega rding their camera systems. There were no questions. 10. Murfreesboro Community Investment Trust Update (Administration). Craig Tindall, City Manager, presented a Council Communication and monthly financial report regarding an update on recent activities of the Murfreesboro Community Investment Trust (MCIT} Board of Trustees and Committee on Contributions. Mr. Tindall reported on the Chief Investment Officer selection process and the Board's decision to contract with Marquette Associates and the status of the contract. Mr. Tindall introduced Angela Jackson, Executive Director of Strategic Services, to review the grant application process and update on the Committee on Contributions. Ms. Jackson shared t hat City Council Workshop Meeting Minutes December 14, 2023, 11 :30 am Page 5 of 7  the grant application process opened in October 2023 for projects to be funded in the next fiscal year. 44 applicants were eligible to be reviewed by the Committee on Contributions and will be reviewed by the end of the calendar year. Final grant awardees w ill be presented t o the MCIT Board of Trustees by February 15, 2024, and will be sent to City Council in March 2024. Funding will be distributed in July 2024. Discussion ensued. 11. October Dashboard (Administration). Erin Tucker, Budget Director, provided a Council Communication and documents regarding the October 2023 Dashboard. Mayor McFarland asked if there were any questions. Board and Commission Appointments No board and commission appointments were presented. Licensing Beer Permits (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • Tornado Market, LLC, 1007 Dr. Martin Luther King, Jr. Blvd. (ownership/name change, grocery market) Special Event Beer Permits • Rutherford County Chamber of Commerce: o January 9, 2024, Adams Tennis Complex, 925 Golf Lane (Networking) o March 12, 2024, City Tile, 223 S. Spring Street (Networking) o April 9, 2024, Rock the Block, S. Walnut Street between W. Main Street and Vine Street (Networking) o May 14, 2024, Redstone Federal Credit Union, 2404 Medical Center Parkway (Networking) o August 13, 2024, United Community Bank, 1835 E. Northfield Boulevard (Networking) o September 1o, 2024, Ferguson Enterprises, 540 New Salem Highway (Networking) o October 8, 2024, Volunteer State Bank, 2019 Memorial Boulevard (Networking) o November 12, 2024, MMC, 3325 Shores Road (Networking) Applicants met requirements for th e Beer Permits and were recommended for approval pending final building and codes inspections for the Regula r Beer Permits and Special Event Permit issuance for the Special Event Beer Permits. Mr. Wade made a motion to approve the Beer Permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. City Council Workshop Meeting Minutes December 14, 2023, 11:30 am Page 6 of 7  Other Business CityWorks Implementation Overview (IT). Ronald Head, Assistant Director of Info rmat ion Technology, presented a Council Communication and Progress Status Report regarding CityWorks implementation of permits, licensing, and land (PLL). There are two CityWorks project suites the City has: 1) asset management (including service request, work order and storeroom) and 2) permits, licensing and land (PLL) (including workflow, submission of applications, fees and payments and collaboration with external and internal clients). Mr. Head reviewed the status of implementation, workflows, departments involved, and upgrades. Next Council Meeting. Craig Tindall, City Manager, stated the next meeting will be Thursday, December 21, 2023. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 1 :04 p. m. SHANE MCFARLAND MAYOR ATTEST: j;Jf,'1¾1L e TUCKER - ----...... CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ttY)(\2D.~ 21.,d..0d-5 City Council Workshop Meeting Minutes December 14, 2023, 11 :30 am Page 7 ot7