City Council

City of Murfreesboro City Council- Regular Session Thursday, December 21, 2023, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session .at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, December 21, 2023. Council Members Present Mayor Shane McFarland - Presiding Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Jami Averwater and Shawn Wright were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager David Ives, Deputy City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Sam Huddleston, Assistant City Manager Dr. Trey Duke, Director of Murfreesboro City Schools Russ Brashear, Assistant Transportation Director Randolph Wilkerson, Human Resources Director Cathy Smith, Purchasing Director Chris Yeager, City Clerk Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Ms. Scales Harris commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland stated that no one had registered to speak at Public Comment on Actionable Items. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Catalis Payments Upgrade (Finance) 2. Wine Sales Certificate of Compliance - Publix, LLC #1778 (Finance) 3. Contract with TOOT for Preventive Maintenance Expenses (Transportation) 4. Asphalt Purchases Report (Water Resources) City Council Meeting Minutes December 21, 2023, 6:00 p m Page 1 of6  5. Switchgear Improvements CCF No. 5 & Final Contract Adjustment (Water Resources) 6. Biosolids Polymer Replacement Change Order No. 2 Final (Water Resources) 7. Engineering & Stormwater Vehicle Purchases (Water Resources) 8. Amendment No. 3 to Contract with Calgon Carbon Corporation (Water Resources) Mr. Wade made a motion to approve the Consent Agenda. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None New Business Resolution 9. Resolution 23-R-33 FY24 Schools Budget Amendment #4 (Schools). Dr. Trey Duke, Director of City Schools, presented a Council Communication requesting Council approve FY24 Schools Budget Amendment #4 to the General Purpose Schools and School Nutrition funds to appropriate additional funds received after FY24 budgets were approved in June 2023. The resolution titled, "RESOLUTION 23-R-33 amending the Fiscal Year 2024 (hereafter "FY2024") Murfreesboro City Schools Budget (4th Amendment)" was offered for passage on its first and only reading. Ms. Scales Harris made a motion to approve Resolution 23-R-33. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None On Motion 10. Town Creek Task Orders 7-10 (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and documents requesting approval of Task Orders 7, 8, 9, and 1O with Griggs and Maloney for the Town Creek Phase I and II daylighting project. The cost of Task Orders 7, 9 and 1o of $412,000 will be funded by ARPA fu nds. Task Order 8 in the amount of $5,700 will be funded by the General Fund. Mr. Wade made a motion to approve Task Orders 7-10 with Griggs and Maloney. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None 11. Veterans Parks Gresham Smith Tasl< Order 2 (Parks). Sam Huddleston, Assistant City Manager, presented a Council Communication and documents requesting approval of Task Order City Council Meeting Minutes December 21, 2023, 6:00 p m Page 2 of 6  2 with Gresham Smith for Phase 1 construction documentation for Veterans Park. The proposed lump-sum fee of $729,500 is allocated in the General Fund and MED proceeds designated for this project. Mayor McFarland stated t hat before the end of the year, he would go to the Veterans Park site with a shovel to "break ground." Mr. Maxwell joined in stating he would join in to break ground before the end of the year. Mr. Maxwell made a motion to approve Task Order 2 with Gresham Smith. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, l<irtWade, Shane McFarland Nay: None 12. Purchase of 48-passenger Special Education School Bus (Schools). Dr. Trey Duke, Director of City Schools, presented a Council Communication and documents requesting approval to contract for purchase of a 48-passenger transit style special education school bus from Mid- South Bus Center, Inc. The cost of $150,850 will be funded through County Shared Bonds. Mr. Wade made a motion to approve the purchase and contract with Mid-South Bus Center, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None 13. Contract Amendment with TDOT for Bus Purchase (Transportation). Russ Brashear, Assistant Transportation Director, presented a Council Communication and documents requesting approval of a contract amendment with TOOT for bus purchase funds. The City has the previously approved bus purchase partially funded with 5339 funds and needs the additional $21,414 in state funds to meet the match requirement. These additional funds will complete all necessary funding required for the bus purchase. Ms. Scales Harris made a motion to approve the contract amendment with TDOT. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFa rland Nay: None 14. Overall Creek Force Main Final Contract Change Order No. 1 (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents requesting approval of the Overall Creek Force Main Final City Council Meeting Minutes December 21, 2023, 6:00 pm Page 3 of 6  Contract Change Order No. 1. This is a deduction of $756,852, establishing the final contract p rice at $7,696,678. The project is ahead of schedule. Mr. Maxwell made a motion to approve Overall Creek Force Main Final Contract Change Order No. 1. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Ki rt Wade, Shane McFarland Nay: None 15. Development Agreement with Rutherford County Transfer Station (Water Resources). Mayor McFarland stated that Agenda Item 15 was pulled from the agenda. Mayor McFarland recognized the hard work done by the Water Resources staff to keep water flowing and maintain safety during difficult weather. 16. North Thompson and Battlefield Pump Station Replacement Design (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication and documents requesting approval of an engineering professional services agreement with Civil Infrastructure Associates, LLC (CIA) to design the upgrades and replacements of the North Thompson Lane and Stones River National Battlefield sanitary sewer pumping stations. The $115,000 expense was recommended to come out of MWRD's working capital reserves. Mr. Maxwell made a mot ion to approve the agreement with Civil Infrastructure Associates, LLC. Ms. Scales Harris secondep the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented . Mayor McFarland asked for Council members to think about recommendations to replace members of the Cable Com mission and Golf Commission. Licensing 17. Beer Permits (Finance). Jennifer Brow n, City Recorder/ Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • Brasas Grill, 2830 Middle Tennessee Boulevard (ownership/name change, restaurant) • Red Bicycle, 11 S. Public Square (new location, coffee shop) • JEVO, 412 Golden Bear Court (new location, brewery) City Council Meeting Minutes D.ecember 21, 2023, 6:00 pm Page 4ot 6  Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections. Mr. Wade made a motion to approve the Beer Permits. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFa rland Nay: None Payment of Statements Mayor McFarland stated that there was one statement to consider and asked if there were any questions. There were no questions. Mr. Maxwell made a motion to approve the payment of statements. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Other Business Ordinance 23-0-47 Modify City Code §33-2.1.1 (First Reading) (Administration). Sam Huddleston, Assistant City Manager, presented a Council Communication and documents requesting Council modify City Code §33-2.1.1 to provide for outside City sewer t o Rutherfo rd County facilities other than schools. The ordinance titled, "ORDINANCE 23-0-47 amending the Murfreesboro City Code, Chapter 33, Water Resources, Article I, Section 33-2.1.1 , regarding the conditions for water and sewer service to property outside City limits" was offered for passage on its first reading. Mr. Wade made a motion to approve Ordinance 23-0-47 on its first reading. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by t he following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Basic Life, AD&D, Supplemental Life Insurance 2024 (Human Resources). Randolph Wilkerson, Human Resources Director, presented a Council Communication and documents requesting renewal of a contract with Minnesota Life Insurance Company fo r Basic, AD&D, and Supplemental Life Insurance. The annual expense of $192,208 will be funded by the City's Insurance Fund. City Council Meeting Minutes December 21 , 2023, 6:00 pm Page 5 of 6  Ms. Scales Harris made a motion to approve the contract with Minnesota Life Insurance Company. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Ordinance 23-0-48 Modify City Code §21-22 (First Reading) (Administration). The ordinance titled, "ORDINANCE 23-0-48 repealing the Murfreesboro City Code, Chapter 21, Offenses and Miscellaneous Provisions, Article I, Section 21-22" was offered for passage on its first reading. Mr. Wade made a motion to approve Ordinance 23-0-48 on its first reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shane McFarland Nay: None Craig Tindall, City Manager, stated that the next City Council Meeting would be held Thursday, January 11, 2024. Mayor McFarland recognized and thanked attending participants from Leadership Rutherford. Mayor McFarland wished everyone a Merry Christmas and thanked City employees and teachers for their hard work. Mayor McFarland announced that Dr. Duke was recognized as one of the top 25 superintendents in the country. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:21 p.m. SHANE MCFARLAND MAYOR ATTEST: ~ N~ £ -= CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL:T u ~ ;r, ,;a,C)d5 City Council Meeting Minutes December 21, 2023, 6:00 pm Page 6 of 6