City Council

City of Murfreesboro City Council - Regular Session Thursday, February 15, 2024, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, February 15, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Bill Shacklett Kirt Wade Shawn Wright Austin Maxwell was absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder/ Finance Director Darren Gore, Assistant City Manager/ Water Resources Director Sam Huddleston, Assistant City Manager Randolph Wilkerson, Human Resources Director Chris Griffith, Executive Director of Public Infrastructure Chad Gehrke, Airport Director Jim Kerr, Transportation Director Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Mr. Wade commenced the meeting with a prayer followed by the Pledge of Allegiance led by Boy Scout Troop 538 from St. Rose of Lima Church. Ceremonial Items STARS Award for January 2024. Randolph Wilkerson, Human Resources Director, presented the STARS Award for the month of January upon Ridge McMahan, Fire Engineer, Payton Ashburn, Firefighter and Alexis Rodriguez, Firefighter of the Fire Rescue Department. They were nominated for the award by Captain Lance Sutton for going above and beyond their normal firefighting duties by taking the time to pay attention to the scene they were called upon. They remained vigilant, alert, and quick thinking resulting in a patient being removed from a dangerous situation. City Council Meeting Minutes February 15, 2024, 6:00 pm Page 1 of7  Public Comment on Actionable Agenda Items Mayor McFarland confirmed that no speakers signed up for public comment on actionable agenda items and moved to the next item on the agenda. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Subrecipient Amendment with Volunteer Behavioral Health (Administration). 2. Housing Rehabilitation 1110 Wingate Street Change Order (Community Development). 3. Patterson Park Pool Decking Renovations (Facilities). 4. Wine Sales Certificate of Compliance - Circle K #4703805 (Finance). 5. Wine Sales Certificate of Compliance- Twice Daily (Finance). 6. Retail Liquor Certificate of Compliance - Warrior Wine & Spirits - Ownership Change (Finance). 7. Amendment of Old Fort Golf Course Renovation Project Contract (Golf) 8. Main Street Banner Request (Street). 9 . Relocation Payment - Cherry Lane Ill (Transportation). 10. Bradyville Pike Reconstruction Supplement Request No. 2 for Right-of-Way Acquisition (Transportation). 11. Asphalt Purchases Report (Water Resources). 12. Customer lliforn ,ation 5')'ste,,, Annuel Support {Water Resou1 ces,. Removed from the Agenda. Mr. Wade made a motion to approve the Consent Agenda, except Agenda Item 12. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Resolution 13. Resolution 24-R-03 Development Agreement for Construction of Industrial Access off South Rutherford Boulevard (Engineering). Chris Griffith, Executive Director Public Infrastructure, presented a Council Communication requesting Council adopt Resolution 24-R-03 and approve Project Berryman SIA Agreement with B&H Capital Developers, LLC. The resolution titled, "RESOLUTION 24-R-03 requesting assistance from the Tennessee Department of Transportation for roadway improvements associated with development of sites for B&H Capit al Developments, LLC (hereafter "B&H")" was offered for passage on its first and only readi ng. Vice Mayor Shacklett made a motion to approve Resolution 24-R-03. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Meeting Minutes February 15, 2024, 6:00 pm Page 2 of 7  Nay: None 14. Resolution 24-R-04 Public Entity Partners Safety Equipment Grant Acceptance (Human Resources). Randolph Wilkerson, Human Resources Director, presented a Council Communication requesting Council adopt Resolution 24-R-04 accepting three Public Entity Partners (PEP) matching grant funds for safety equipment and training. The resolution titled, "RESOLUTION 24-R-04 authorizing the City of Murfreesboro to participate in Public Entity Partners Safety Partners Matching Grant Program, Cyber Security Matching Grant Program , and Driver Tra ining Grant Program" was offered for passage on its first and only reading. Mr. Wright made a motion to approve Resolution 24-R-04. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFa rland Nay: None on Motion 15. Construction Contract for Installation of Fuel Farm (Airport). Chad Gehrke, Airport Director, presented a Council Communication requesting approval for a construction contract with Rebel Services, LLC to construct and inst all aviation fuel farm equipment at the Murfreesboro Airport. The expense of $666,730 is funded by the FY21 CIP. Vice Mayor Shacklett made a motion to approve the construction contract with Rebel Services, LLC. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Madelyn Scales Ha rris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 16. Acquisition of Property for Cherry Lane Phase Ill - Tract I (Transportation). Jim Kerr, Transportation Director, presented a Council Communication requesting authorization to acquire Tract 1 for the construction of Cherry Lane Phase Ill and to authorize the City Manager to sign documents for completion of the real estate purchase. The property appraised for $965,700. Consistent with federal guidelines, the owners of the property have submitted a request for an Administrative Settlement in the amount of $1,062,270, a 10% increase over the appraisal, which staff recommends. The expense is funded by 80% federal funds and 20% local funds. The local portion of $212,454 is funded by the FY21 ClP Budget. City Council Meeting Minutes February 15, 2024, 6:00 pm Page 3 of 7  Ms. Scales Harris made a motion to approve the acquisition of Tract 1 for the construction of Cherry Lane Phase Ill and to authorize the City Manager to sign documents for completion of the real estate purchase. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 17. Acquisition of Property for Cherry Lane Phase Ill -Tract 3 (Transportation). Jim Kerr, Transportation Director, presented a Council Communication requesting authorization to acqui re Tract 3 for the construction of Cherry Lane Phase Ill and to authorize the City Manager to sign documents for completion of the real estate purchase. The property appraised for $421,000. Consistent with federal guidelines, the owners of the tract have submitted a request for an Administrative Settlement in the amount of $463,100, a 10% increase over the appra isal, which staff recommends. The expense is funded by 80% federal funds and 20% local funds. The local portion of $92,620 is funded by the FY21 CIP Budget. Ms. Averwater made a motion to approve the to approve the acquisition of Tract 3 for the construction of Cherry Lane Phase Ill and to authorize the City Manager to sign documents for completion of the real estate purchase .. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. Annual Pavement Marking Contract Award (Transportation). Jim Kerr, Transportation Director, presented a Council Communication requesting approval of the 2023-2024 Annual Pavement Marking Contract with Pope Striping Corp. and Volunteer Paving, LLC. This contract has a one-year term and can be renewed up to four additional years. The primary funding source for the contract is from State Street Aid, which is the local share of the State's gasoline tax. Mr. Wade made a motion to approve the 2023-2024 Annual Pavement Marking Contract with Pope Striping Corp. and Volunteer Paving, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Meeting Minutes February 15, 2024, 6:00 pm Page4of7  Nay: None 19. Full-Scale Biosolids Thermal Dryer Engineering Construction Services Task Order (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting approval of Amendment No. 1 to Task Order No. 2241030.0 with Smith Seckman and Reid (SSR) to incorporate engineering services for the construction administration services required to complete the full-scale biosolids drying project at the City's Water Resources Recovery Facility (WRRF). The expense of $546,000 is being funded by Water Resources Department working capital reserves. Mr. Wade made a motion to approve Amendment No. 1 to Task Order No. 2241030.0 with Smith Seckman and Reid (SSR). Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. Headworks Recommissioning Design and Construction Services Task Order (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting approval of Engineering Task Order No. 2341044.0 with Smith Sec kman and Reid (SSR) to design and provide construction administration services required to complete the proposed upgrades and recommissioning of the Water Resources Recovery Facility (WRRF) decommissioned headworks building. The expense of $770,375 is being f unded by Water Resources Department working capital reserves. Ms. Averwater made a motion to approve Engineering Task Order No. 2341044.0 with Smith Seckman and Reid {SSR). Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. Mechanical and Electrical Services Contract Extension (Water Resources). Da rren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting approval of a Second Extension of the Agreement with John Bouchard and Sons Co. (JB&S) for mechanical and electrical services. All task order expenses are quantified on a task-by- City Council Meet ing Minutes February 15, 2024, 6:00 pm Page 5 of 7 task basis using established contract unit prices and are funded through Water Resources Department operating budget or the Department 's working capital reserves. Ms. Scales Harris made a motion to approve the Second Extension of the Agreement with John Bouchard and Sons Co. (JB&S) for mechanical and electrical services. Vice Mayor Shac klett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing 22. Beer Permits (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • Slice N Spin Co., 107 South Maney Street (Restaurant, Ownership/Name/Permit Type Change) • Graveyard Gallery, 517 W. Main Street Suite D & E (Music Venue, New Location) • Heroes Den, 1257 NW Broad Street (Nightclub/Bar, New Location) Special Event Beer Permits • Children's Museum Corp. DBA Discovery Center o Annual Wine & Whiskey Fund raiser, 502 SE Broad Street, March 15, 2024 o Annual Shakesbeer Fundraiser, 502 SE Broad Street, May 3, 2024 o Secret Garden Party Fundraiser, 1542 Bear Branch Cove, June 7, 2024 Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections for the Regular Beer Permits and Special Event Permit issuance for the Special Event Beer Permits. Mr. Wright made a motion to approve the Beer Permits. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements (Finance). Mayor McFarland confirmed with Jennifer Brown, City Recorder/ Finance Director, that there were four statements to consider. Ms. Brown confirmed this and explained there were two invoices from Sherrard Roe for $92,266.04 and $81,889.20 and two invoices from Davis Envi ronmental City Council Meeting Min utes February 15, 2024, 6:00 pm Page 6 of 7 Attorneys for $60,859.25 and $194,066.51 to be paid from the General Fund Legal FY24 Operating Budget. The City Attorney emailed Council regarding these invoices earlier in the wee k. Ms. Averwater made a motion to approve t he Payment of Statements. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Other Business 2021 Bond Custodial Account with US Bank. Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication requesting to transfer t he remaining balance of unspent 2021 Bond funds to a custodial account with U.S. Bank. Ms. Brown requested approval to enter a Custodial and Disbursement Agreement with U.S. Bank National Association and to authorize City Recorder Jennifer Brown to execute agreements and transactions on behalf of the City as evidenced in Exhibit C to the agreement. Ms. Averwater made a motion to approve the Custodial and Disbursement Agreement with U.S. Bank National Association and to authorize City Recorder to execute agreements and transactions on behalf of the City as evidenced in Exhibit C to the agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Next Council Meeting. Craig Tindall, City Manager, stated that Council would meet next Thursday, March 7, 2024 and there would be public hearings. Mayor McFarland stated he would not be at that meeting. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:20 p.m. SHANE MCFARLAND MAYOR ATTEST: fat ~£Zr N TUCKER CITYRECORDER/ CHIEF FINAN City Council Meeting Minutes February 15, 2024, 6:00 pm Page 7 of?